FCAAP/AME Program Manager

Florida State University; Tallahassee (FL); On-site; USD 70,000 - 95,000; Full time

Job summary

Florida State University seeks an FCAAP/AME Program Manager in Tallahassee to oversee program administration, budgeting, and financial reporting for FCAAP activities.

Responsibilities include pre- and post-award coordination, contracts and compliance, program planning, research operations, assets management, and communications with stakeholders across university and sponsors.

Qualifications

• Bachelor's degree and four years experience in a related science or research services field, or a high school diploma with eight years of experience.
• Completed PMP certification or ability to obtain within three months of hire.

Responsibilities

• Financial management: plan, allocate, monitor, reconcile, and report on university funds and act as financial approver for research transactions.
• Sponsored programs: coordinate pre- to post-award activities including budgets, awards, amendments, and closeouts.
• Auxiliary operations: manage revenues, expenditures, and cost recovery for FCAAP facilities.
• Contracts & compliance: coordinate contracts, NDAs, data-handling, and regulatory requirements; track milestones.
• Program planning: develop multi-year financial plans, forecast expenditures, allocate resources, and identify variances.
• Research operations: coordinate workshops, sponsor engagements, scheduling, and administrative support.
• Assets & facilities: manage inventory and equipment, tagging, transfer, and documentation.
• Communications: oversee center websites, branding, and stakeholder updates.

Skills

Project management

Budgeting

Financial analysis

Administrative coordination

Education

Bachelor's degree

PMP certification

Job description

Job Title: FCAAP/AME Program Manager

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63632

Department: The Florida Center for Advanced Aero-Propulsion (FCAAP)

Responsibilities

• Financial Management: Provides program, financial, and administrative services for FCAAP/AME activities; plans, allocates, monitors, reconciles, and reports on FSU/FAMU E&G, Auxiliary, Foundation, and C&G funds and serves as financial approval authority for research transactions.
• Sponsored Programs: Coordinates pre-award through post-award activities, including proposals, budgets, cost-share, awards, supplements, amendments, re-budgets, closeouts, reconciliations, compliance, financial reporting, grant health, obligations, and budget risks
• Auxiliary Operations: Manages FCAAP auxiliary and self-supporting test-facility activities, including revenues, expenditures, fund balances, service rates, cost recovery, billing, invoicing, service agreements, utilization, reporting, and FSU/FAMU reconciliation.
• Contracts & Compliance: Coordinates contracts, subcontracts, NDAs, teaming and data-handling arrangements, TCP, research security, and export-control requirements; tracks execution, compliance, milestones, deliverables, and stakeholder responsibilities.
• Program Planning: Develops annual and multi-year program and financial plans; prioritizes concurrent activities, forecasts expenditures and revenues, supports resource allocation, prepares financial analyses and management reports, and identifies variances, risks, and re-allocations.
• Research Operations: Coordinates research programs, reviews, workshops, sponsor engagements, educational and outreach activities, including scheduling, logistics, participant coordination, administrative and fiscal support, deliverables, timelines, and reporting.
• Assets & Facilities: Manages inventory, capital equipment, facility assets, and sponsor- or government-furnished equipment, including acquisition, tracking, tagging, transfer, utilization, disposition, and required documentation.
• Communications: Manages Center websites and communications, including web governance, branding, accessibility, content updates, newsletters, research highlights, program updates, and stakeholder information.

Qualifications

Bachelor's degree and four years experience in a related science or research services field or a high school diploma or equivalent and eight years of experience. (Note: or a combination of post high school education and experience equal to eight years.)

A completed Project Management Professional (PMP) certification or the ability to obtain one within three months of hire.

Other Information

The Florida Center for Advanced Aero-Propulsion (FCAAP) at Florida State University is a multidisciplinary research center within the FAMU-FSU College of Engineering, focused on aerospace and aviation research, technology development, testing, and workforce development. FCAAP is headquartered in the Aero-Propulsion, Mechatronics and Energy (AME) Building in Innovation Park, which supports research activities in aerospace, mechatronics, energy, and related engineering fields. FCAAP brings together faculty, researchers, students, and technical staff and supports research in areas including aerodynamics, aeroacoustics, propulsion, flow control, modeling and simulation, and aerospace testing. The AME Building houses FCAAP's specialized research and testing facilities, including wind tunnels, jet facilities, and other laboratories supporting research and collaboration with academic, government, and industry partners.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about Florida State University and our campuses.

FSU Total Rewards

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Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.