Family Eligibility Supervisor

Community Family Advocates; Pittsburgh (Allegheny County); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Matching 401k

18 days PTO annually

10 paid holidays

Tuition Reimbursement

Job summary

Community Family Advocates' ELRC Family Eligibility Supervisor oversees a team of Family Specialists, directing case management for children and families enrolled in ELRC. This in-person role at the Wood Street office reports to the Family Eligibility Manager and requires strong communication and problem-solving.

Candidates should have an appropriate degree with supervisory experience or a high school diploma with extensive supervisory background in case management and data entry.

Qualifications

• Excellent interpersonal skills and the ability to work collaboratively in a team-oriented atmosphere.
• Excellent communication skills, including accurate and effective written and verbal communications.
• Excellent case management skills.
• Strong organizational skills for workspace and document/file management; scheduling and prioritization.
• Self-direction and ability to work independently to meet objectives.
• Experience with Pelican, SharePoint, and Adobe to store and review family information.
• Familiarity with regulations governing the ELRC program and related policies.
• Understanding the importance of linking resources to support families and specialists.

Responsibilities

• Assist in recruitment, interviewing and hiring of Family Specialists.
• Provide training and shadowing opportunities for new Family Specialists.
• Provide daily supervision and ongoing training support to the Family Specialists.
• Monitor and ensure quality customer service and timeliness in applications and redeterminations.
• Prepare and discuss periodic performance evaluations with Family Specialists.
• Conduct team and individual meetings to maintain program effectiveness.
• Contribute to internal policy and procedure improvements.
• Maintain electronic records and ensure compliance with regulations.

Skills

Interpersonal skills

Communication skills

Case management

Organizational skills

Self-directed

Team collaboration

Policy & regulation awareness

Resource linking

Education

Bachelor or Associate with supervisory case management experience

High school diploma with 3+ years supervisory experience

Tools

Pelican

SharePoint

Adobe

Outlook

Excel

Job description

EARLY LEARNING RESOURCE CENTER FAMILY ELIGIBILITY SUPERVISOR

Salary Range: $47,000 - $52,000

JOB DEFINITION

The Early Learning Resource Center’s (ELRC) Family Eligibility Supervisor is responsible for supervising a team of Family Specialists. The Family Eligibility Supervisor will provide direction to the Family Specialists who are responsible for case management for children and families enrolled in the ELRC program. This position requires an individual with highly developed case management skills, knowledge of child care subsidy regulations, and supervisory experience. This individual MUST be a good communicator and listener, who brings a positive attitude to their work and who naturally responds to challenges with a ‘can-do’ and problem-solving sensibility. This is an in-person position at the Wood Street office and reports to the Family Eligibility Manager.

II. RESPONSIBILITIES AND DUTIES

• Assist in recruitment, interviewing and hiring of Family Specialists.


• Provide training and shadowing opportunities for new Family Specialists.


• Provide daily supervision and ongoing training support to the Family Specialists.


• Provide ongoing monitoring and support to ensure quality in customer service and timeliness and accuracy in applications and redeterminations.


• Prepare and discuss periodic performance evaluations with Family Specialists.


• Conduct team meetings and one-on-one meetings.


• Give input on creation of internal policies, procedures, and practices.


• Analyze and interpret records and reports relating to Family Specialist activities.


• Ensure that the program is in compliance with county, state, and federal regulations governing the ELRC program.


• Participate as a member of an internal supervisory management team that links the activities of the various units and provides for quality assurance within the agency.


• Maintain ongoing communication with Family Specialists to achieve effective and efficient program operation including timely and accurate uploads into Pelican to maintain electronic records and completion of Family Resource Survey.


• Maintain a caseload when necessary including when unit is short staffed.


• Communicate with Staff Development Specialist regarding new staff progress in training.


• Inform Family Eligibility Manager of the status of the unit.


• Complete other duties as assigned.

III. QUALIFICATIONS

PROFESSIONAL KNOWLEDGE AND ABILITIES

• Excellent interpersonal skills and the ability to work collaboratively in a team-oriented atmosphere.


• Excellent communication skills, including accurate and effective written and verbal communications.


• Excellent case management skills.


• Excellent organizations skills, including organizingworkspace and computer files, project scheduling, time managementskillsand prioritizing certain activities.


• Must be self-directed and able to operate independently to achieve program objectives.


• Utilize web-based databases, Pelican, SharePoint and Adobe to store, review, and update family information.


• Utilize Pelican and Excel to organize data to provide periodic and/or special reports on family information.


• Knowledge of or willingness to learn regulations, policies and procedures governing the ELRC program.


• Knowledge of agency personnel policies as well as principles and practices of supervision.


• Understanding the importance of linking resources in order to support Family Specialists in connecting families to needed supports and services.


• Performs related work as required.

JOB REQUIREMENTS

• Possess Act 33 & 34 and FBI Clearances.


• Proficient with Outlook and other Microsoft Office products.


• Full time position requiring 38.50 hours per week in Wood Street office.


• Familiarity with child care subsidy programs is preferred.

EDUCATION AND EXPERIENCE

Bachelor’s or Associate degree with supervisory experience in case management, customer service and computer data entry.

OR

High school diploma with three or more years’ supervisory experience in case management, customer service and computer data entry.

Compensation and Benefits

• $47,000-$52,000


• 18 days of PTO annually


• Medical Insurance


• Dental Insurance


• Vision Insurance


• Matching 401k


• 10 paid holidays


• Tuition Reimbursement