Faculty Support Assistant

CU Denver; Aurora (CO); On-site; USD 40,000 - 48,000; Full time

Job summary

University of Colorado Anschutz Medical Campus in Aurora, CO seeks a Faculty Support Assistant to provide full administrative support for Clinical Teaching and Research faculty at the CU Nursing Faculty Support Desk on the 4th floor. Responsibilities include procurement, records management, scheduling, minutes, and meeting logistics.

Role supports HR processes, recruitment logistics, and Interfolio data entry.

Qualifications

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience handling front-line administrative tasks and high-quality customer service.
• Experience coordinating and supporting meetings and events, including room bookings and remote setups.

Responsibilities

• Provide consistent and high-quality administrative support to assigned Faculty within the CU College of Nursing.
• Coordinate faculty committee meetings, including room scheduling, location, and agenda distribution.
• Attend meetings, record and distribute minutes and attachments.
• Process travel requests, purchases, and expense reports in accordance with university policies.

Skills

Microsoft Office

Customer service

Meeting coordination

Travel logistics

Tools

Interfolio

Job description

University of Colorado Anschutz Medical Campus

Department: College of Nursing

Job Title: Faculty Support Assistant

Position #: 00706742

Job Summary

The purpose of this position is to perform a full range of administrative support tasks and processes for the Clinical Teaching and Research faculty while staffing the CU Nursing Faculty Support Desk in ED2N on the 4th floor. This position's administrative focus includes procurement and purchasing, document processing, maintaining electronic records, scheduling meetings, taking meeting minutes, handling all logistics for assigned meetings, and various other duties and tasks. This position will also support various faculty committees with logistical support with booking rooms, setting up remote meeting options, taking meeting minutes, etc. Finally, this position will support logistics related to faculty recruitment and data entry in Interfolio as assigned.

Key Responsibilities

Administrative Support (60%)

• Provide consistent and high-quality administrative support to assigned Faculty within the CU College of Nursing.
• Faculty Support Requests should be processed within established deadlines and at the highest level of service with consistent execution.
• Categories of faculty administrative support may include printing, copying, scanning, ordering desk copies, booking travel, meeting logistics (room reservations, remote meeting setup, etc.), ordering parking codes as requested, processing mailing requests, providing basic computer support to faculty, basic document editing, formatting, as well as basic document creation.
• Coordinate faculty committee meetings, as assigned, including room scheduling, location, notification of members, distribution of reminder letter, and agenda.
• Attend assigned meetings, record minutes, and distribute minutes and appropriate attachments to all members.
• Expedite and distribute outgoing and incoming mail on a daily basis.

Human Resources Administrative Support (25%)

• Supports HR functions within the College of Nursing related to faculty, including but not limited to: Filing faculty forms, including supporting the annual evaluation of faculty in the OnLink database (Interfolio) folders and following established policies and procedures
• Helps faculty fill out appropriate forms to support their requests and helps in routing forms through the HR team for processing
• Supports recruitment processes as assigned by scheduling rooms, setting up remote meeting options, copying and collating materials as needed, helping candidates on their interview days, and other recruitment logistical tasks as assigned.

Travel Arrangements and Expense Processing (15%)

• Faculty will travel for a variety of reasons to any location. Faculty support will help faculty by routing travel requests for approval, purchasing registration, flights, and booking hotels. Once the trip is completed, they support the faculty by processing expenses in a timely manner and following all university policies. This position will also process procurement card reports for all expenses.

Work Location

Onsite - this role is expected to work onsite and is located in Aurora, Colorado.

Why Join Us

CU Nursing is an amazing place to be. We have the distinct advantage of being a part of a huge medical campus with three incredible hospitals - the VA, the nationally ranked University of Colorado Hospital, and the Children's Hospital Colorado, where our nursing students and faculty learn every day. From our beginning 125 years ago as part of the School of Medicine at CU Boulder to our current home at the Anschutz Medical Campus, the college has been a recognized leader in nursing education (ranked #10 in online MS graduate programs by U.S. News & World Report 2023). Our faculty, students, and staff have been instrumental in shaping the profession of nursing and teaching the next generation of nurses while treating patients in our own nurse-led clinics. Be a part of an innovative, dynamic, diverse, and exciting workplace -- helping make great things happen.

Join us in our quest to boldly transform health together.

Why work for the University?

We have AMAZING benefits and offerexceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

Benefits

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement Plans: State pension (PERA Defined Benefit) or 401(a) - Employer contributes between 10% and 21.5% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: Between 12/year and 24/year (maximum accrual between 192 hours and 384 hours) - specific amount depends on length of total State of Colorado service
• Sick Days: 10/year (360-hour maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications

Please make sure to include the following in your resume: job title, duties, months and years employed, and average hours worked per week, as minimum experience is calculated on a 40 hour/week basis.

Minimum Qualifications

• Two (2) years of general clerical, human resources, customer service, or administrative service experience.
  • Substitution: College or university coursework, appropriate to the work assignment, may substitute for experience on a year- for-year basis.

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Experience providing highly responsive customer service support over the phone, via email, and in-person.
• Experience with Microsoft Suite Software, including Word, Excel, PowerPoint, etc.
• Experience working with complex scheduling processes.
• Experience coordinating and providing support for small and large-scale meetings and special events.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Excellent oral and written communication skills.
• Attention to detail and the ability to ensure accuracy in work.
• Excellent customer service skills.
• Outstanding interpersonal skills and the ability to establish rapport with a wide variety of individuals.
• Ability to multi-task and prioritize.
• Excellent organization and time management skills.
• Skilled in document management (creation, organization, maintenance, and dissemination).

Anticipated Pay Range

The starting salary range (or hiring range) for this position has been established as $3,354 - $4,025 per month ($40,248 - $48,300 per year).

This position is eligible for overtime compensation.

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

If you have prior state-classified service in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program implemented on July 1, 2024. For more information about the Step Pay Program, please visit the 2024 Step Pay Program for State of Colorado Employees | DHR.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

Equal Employment Opportunity Statement

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail].

Background Check Statement

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.