Faculty Events Coordinator

University Of Michigan; Ann Arbor (MI); Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

The University of Michigan SMTD seeks an experienced staff supervisor to manage concerts and events, ensuring smooth stage management, staffing, and equipment operations. The role supports faculty, guests, and student ensembles across recitals and masterclasses.

Responsibilities include onsite event support, inventory management, and coordinating ticketing communications for ceremonies, with a flexible schedule including day, evening, and weekend shifts in a hybrid work model on campus in Ann

Qualifications

• Two years of professional stage management or equivalent experience.
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Responsibilities

• Oversee recitals and masterclasses, including staffing and equipment.

Skills

Stage management

Peer leadership

Communication skills

Attention to detail

Multitasking

Team collaboration

Evening/weekend availability

Education

Bachelor's degree in music

Performing arts administration

Tools

ASIMUT

Cheqroom

Google Workspace

Livestreaming equipment

Job description

It is the mission of the University of Michigan School of Music, Theatre & Dance to create an environment of educational and artistic excellence by nurturing creativity, academic integrity, and professionalism in its faculty and students. As a comprehensive performing arts school set in one of the world's finest public institutions of higher education, the School is deeply engaged in the creation, practice, scholarship, and pedagogy of music, theatre, and dance.

• We aim to provide leadership, nationally and internationally, in all three fields.
• We assert and celebrate the value of the arts to the mission of the University of Michigan.
• We serve the community, the region, and the State of Michigan through public performances, cultural resources, arts education, and outreach programs.

The School's mission is predicated on the belief that the study and practice of the performing arts depend upon a diverse community of learning in which a spirit of social responsibility and principled entrepreneurship is fostered.

Responsibilities*

• Maintains comprehensive oversight of Faculty, Guest, and Department recitals and masterclasses, including stage management, additional staffing, logistics, and equipment needs.
  • Collects and gathers information from faculty contacts and distributes information to the relevant offices (including, but not limited to: the Live Streaming Specialist, the Recording Engineer, and staff in the Piano Technology Department).
  • Assesses the requested needs for each event, escalating more complex events to the relevant departmental managers.
• Manages the setup, strike, and allocation of SMTD equipment for other non-supported events, including:
  • Venue equipment (rehearsal chairs, music stands, etc.)
  • In hall projector and wireless microphone support
  • Performance hall pianos
  • Audience seating (Hankinson Rehearsal Hall)
  • Choral risers (Stamps Auditorium)
• During the academic year, provides onsite support for Faculty, Guest, and Department recitals and masterclasses during daytime, evening, and weekend hours. Working hours are determined by the event schedule and are flexible aside from events. The schedule is set and determined 1 month in advance.
• During the spring-summer semester, provides onsite support and information collection for the public performances held by the MPULSE Summer Institutes.
• Manages the ticketing communications and distribution for the SMTD Commencement ceremony at the end of the Winter term.
• Works with the chamber faculty to post chamber rosters, performances, and forum schedules at the beginning of each term and updates any adjustments throughout the academic year.
• Ensures that performance and rehearsal spaces are used as scheduled and in accordance with SMTD policies and procedures.
• Promotes the proper use and care of venue equipment, furnishings, and production inventory.
• Reports venue damage, maintenance concerns, safety issues, and repair or replacement needs to the appropriate manager.
• Assist the Production Manager for Ticketed Events & Small Ensembles with large-scale productions, both in planning and onsite, as needed.

STUDENT STAFF SUPERVISION (30%)

• In coordination with the Production Manager for Ticketed Events & Small Ensembles and other departmental staff-recruits, trains, and supervises student employees of the Concerts & Events Office.
• Directly oversees, trains, and schedules the 9-12 Reception Crew student staff who operate the Concerts & Events Office reception desk from 9am-9pm, 7 days a week.
• Oversees members of the Concert Crew onsite for Faculty, Guest, and Department recitals and masterclasses that require additional support.
  • Assess staffing needs for all supported Faculty, Guest, and Department recitals and masterclasses and communicates those needs to the Production Manager for Ticketed Events & Small Ensembles for scheduling.
• For events that the Faculty Events Coordinator supervises but is not present for, communicates all event details and logistics to assigned student Stage Managers.
• Develops and updates student employee training materials, operating guidelines, and position-specific resources.

INVENTORY CHECKOUT MANAGEMENT (10%)

• Oversees designated SMTD checkout inventories and provides authorized access to departmental resources, including:
  • Piano Keys
  • Livestreaming and Recording Equipment
  • Keyboards and Amps
  • Additional IT Equipment
• Manages reservations in Cheqroom, approving usage of special equipment as needed.
• For other distributed items and equipment not listed in Cheqroom, communicates pickup timing and procedures to Reception Crew staff. This includes, but is not limited to:
  • Ensemble Sheet Music
  • Auxiliary Clarinets
  • Keys to the Concerts & Events Van

Required Qualifications*

• Two years of professional stage management or performing arts event production experience is required
• At least one year of demonstrated experience with leadership of peers or employees in a performing arts academic institution or other professional arts organization
• Bachelor's degree in music, performing arts administration, theatre production, event management, arts management, or a related field is preferred.
• Patience, affability and a high level of dependability and work ethic
• Demonstrated ability to remain calm and professional under pressure
• Initiative and willingness to work independently and as part of a creative team
• Must be very detail-oriented and able to work on multiple projects with competing short and long-term deadlines
• Superlative communication skills in person, in writing, and on the phone
• Routinely moves large instruments and items weighing up to 50 pounds across campus for various classroom and event needs
• Ability to work nights, evenings, and weekends as the event schedule requires

Desired Qualifications*

• Experience managing equipment, key, audiovisual, or production inventories.
• Familiarity with livestreaming, recording, and basic audiovisual equipment.
• Experience with event scheduling, inventory management, or room-scheduling systems.
• Familiarity with ASIMUT, Cheqroom, Google Workspace, or comparable platforms.
• Knowledge of musical instruments, concert production practices, and performing arts terminology.

Modes of Work

This is a hybrid position with some days working on campus in Ann Arbor, MI. Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

Candidates for this position must be legally authorized to work in the United States without current or future employer sponsorship. Employer sponsorship or support for work authorization, including but not limited to H-1B, O-1, J-1, CPT, OPT, or STEM OPT, is not available for this position.

Union Affiliation

This position is included in the bargaining unit represented by University Staff United, AFT Local 284, AFL-CIO, which represents Employees in all matters with respect to wages, benefits, hours and other terms and conditions of employment.

A pre-employment background check must be conducted before a candidate may receive a firm offer of employment to a staff position at the University of Michigan.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.