Faculty Development Coordinator

University of Rochester; City of Rochester (NY); On-site; USD 30,000 - 42,000; Full time

Job summary

University of Rochester in Rochester, NY, is seeking an experienced administrative professional to support faculty development initiatives in the Provost's Office of Faculty Affairs. You will help run onboarding programs, oversee event logistics, and aid communications about faculty development.

The role emphasizes collaboration across schools, managing calendars and purchases, and contributing to annual reports.

Qualifications

• Associate's degree and 3 years of progressively responsible experience in administrative support.
• Or equivalent combination of education and experience.
• Proficiency with Microsoft Office, budgeting, and event planning.
• Strong written and verbal communication skills.

Responsibilities

• Provides operational support for faculty development in the Provost's Office of Faculty Affairs.
• Responsible for the operation of faculty onboarding programs, faculty professional development initiatives, and faculty engagement events, and contributes to the design of such programs.
• Manages faculty affairs purchases, calendars, and contributes to marketing of programs to faculty and communications about faculty development within and outside the institution.
• Collaborates with faculty, staff, and leadership to ensure smooth execution of programs and alignment with university goals.

Skills

Communication

Event planning

Leadership

Budgeting

Written communication

Education

Associate's degree

Tools

Microsoft Suite

FileMaker Pro

Zoom

Box

Adobe

Canva

Job description

Wallis Hall

Full time

R275242

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

220 Hutchison Rd, Rochester, New York, United States of America, 14627

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

200017 Office of Faculty Affairs

Work Shift:

UR - Day (United States of America)

Range:

UR URG 106 H

Compensation Range:

$21.78 - $30.53

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Provides operational support for faculty development in the Provost's Office of Faculty Affairs. Responsible for the operation of faculty onboarding programs, faculty professional development initiatives, and faculty engagement events, and contributes to the design of such programs. Manages faculty affairs purchases, calendars, and contributes to marketing of programs to faculty and communications about faculty development within and outside the institution. Collaborates with faculty, staff, and leadership to ensure smooth execution of programs and alignment with university goals.

Essential Functions:

Professional and Leadership Development Engagement & Events

• Develops and maintains a comprehensive annual calendar of faculty development and engagement events and assists schools or programs outside our office in opening their faculty development offerings to faculty across the institution, as appropriate.
• Co-plans with the Faculty Affairs team faculty professional and leadership development and community-building events, including, but not limited to UR Year One, the Conversations on Academic Leadership, the Phelps Colloquium, informal faculty networking events and topical workshops, and others as developed by the AVPFD. Responsible for professional and leadership development event management.

Faculty Hiring and Orientation

• Assists Faculty Affairs team with delivering and administering current best practice training for faculty search committees across the Academic Center. Develops or modifies training as directed.
• Supports faculty onboarding processes as needed.
• Organizes and plans new faculty orientation events, coordinating with relevant partners as required.
• Develops and leads faculty orientation events, including developing participant list(s), drafting and sending invitations, agendas, and remarks.

Faculty Professional & Leadership Development

• Supports university-wide faculty internal award nominations. Solicits nominations on behalf of the Provost Office, assembles materials for evaluations, prompts Vice Provost of Faculty Affairs and Provost for evaluation and decisions. Documents award details and recipients.
• Develops and administers professional development resources for faculty, based on best practices and current literature on faculty success.
• Tracks faculty engagement and satisfaction with development activities; recommends changes.
• Maintains records of faculty participation in development activities.
• Stays informed about trends and best practices in faculty development and higher education to inform future development.

Collaboration, Communication & Reporting

• In collaboration with University Marketing and Communications and the Provost's Office communications team, assists in content development for the web, marketing materials, newsletters, social media and other domains for the Office of Faculty Affairs.
• Helps to publicize, organize and implement external assessments of job satisfaction and climate for faculty.
• Partners with the Office for Data Insights and Reporting to review, analyze, assess, and identify patterns with faculty exit interviews. Shares information with key stakeholders to inform their decision-making.
• Meets with Faculty Affairs team members or other stakeholders to gather information and draft the office's external facing reports, including an annual report. Provides input as requested.
• Participates in university-wide and local committees and working groups related to faculty development initiatives.

Resource Management

• Justifies ledgers and monitors budgets for the faculty affairs leaders. Manages compliance with all audits and other internal controls. Makes recommendations for adjustments or resolutions within supported ledgers.
• Oversees purchases and vendor management for faculty affairs, excluding enterprise software and other centrally managed purchasing. Contacts vendors for quotes, writes requisitions, and partners with Purchasing team as appropriate.
• Supports calendaring for faculty affairs leadership as required.
• Provides administrative support, including scheduling, approving timecards, and approving expenses for the Office of Faculty Affairs.

Other duties as assigned.

Minimum Education & Experience:

• Associate's degree and 3 years of progressively responsible experience in administrative support required
• Or equivalent combination of education and experience

Knowledge, Skills & Abilities:

• Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, Canva, etc. required
• Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning required
• Ability to effectively communicate and interact, both verbally and in writing, with all people required
• Intermediate knowledge of hardware and software functionality preferred
• Ability to prioritize effectively and efficiently preferred;
• Ability to manage multiple competing priorities in a timely manner preferred;
• Ability to complete tasks on time with a high degree of accuracy preferred;
• Knowledge of complex faculty onboarding and development practices preferred;
• Knowledge of faculty hiring, onboarding and development process preferred.
• Knowledge of the current higher education landscape for faculty progression preferred.
• Demonstrated understanding of best practices in the faculty space preferred.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

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Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries- always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals.

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.