Faculty Assistant II

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 55.000 - 75.000; Vollzeit

Benefits dieser Stelle

PTO

Health insurance

Retirement plan

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Zusammenfassung

Harvard University’s Faculty of Arts and Sciences is seeking a dedicated Faculty Assistant to provide administrative and operational support to faculty, coordinating day-to-day activities and serving as the primary contact for administrative matters. Strong in-person presence is required.

The role involves managing calendars, travel and expenses, preparing reports, and supporting teaching and research portfolios.

Qualifikationen

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus.

Aufgaben

• Manage calendars, travel, expenses, and daily administrative needs of faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers
• Provide support for faculty members directly related to their teaching and research portfolio
• Provide support for events led by faculty
• May be responsible for obtaining permissions and copyright registration
• Updates Canvas course materials when TFs are not available
• Submit faculty concure expense reports
• Assists designated faculty with the submission of corporate card receipts, required financial forms, and advises faculty of upcoming payment deadlines
• Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
• May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.

Kenntnisse

Administrative support

Calendar management

Customer service

Communication skills

Discretion

Team coordination

Stakeholder coordination

Tools

Word

Excel

PowerPoint

Concur

Canvas

Jobbeschreibung

Company Description

By working at Harvard University, you join a vibrant community thatadvances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills andexpertise. We are dedicated to creating a diverse and welcomingenvironment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity, and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Description

Job Summary:

The Faculty Assistant (FA) provides administrative and operationalsupport to faculty to enable effective teaching and research. TheFA serves as the primary point of contact for administrativematters and coordinates day-to-day activities. Strong in-personpresence required.

Job-Specific Responsibilities:

• Manage calendars, travel, expenses, and daily administrativeneeds of faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities(e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving astheir main point-of-contact to functional partners and sharedservice centers
• Provide support for faculty members directly related to theirteaching and research portfolio
• Provide support for events led by faculty
• May be responsible for obtaining permissions and copyrightregistration
• Updates Canvas course materials when TFs are not available
• Submit faculty concur expense reports
• Assists designated faculty with the submission of corporatecard receipts, required financial forms, and advises faculty ofupcoming payment deadlines
• Uses multiple technical applications including word processing,database management, spreadsheets, graphics and presentationsoftware, electronic calendar, email, and othertechnical/scientific applications
• May perform other related duties as assigned, including sharingresponsibility for general administrative coverage such asreception and event support.

Working Conditions:

May be expected to work on campus up to four days per week.

Physical Requirements:

Basic Qualifications:

Three years minimum of administrative or customer supportexperience.

Additional Qualifications and Skills:

• Strong organizational and time management skills
• Ability to manage multiple priorities with accuracy andattention to detail
• Professional written and verbal communication skills
• Discretion and sound judgment
• Ability to work independently and elevate issuesappropriately
• Stakeholder coordination
• Ability to directly support multiple faculty simultaneouslywith a customer-service orientation
• Familiarity with higher education, research administration, oracademic operations preferred
• Ability to handle confidential information withdiscretion.
• Ability to work across teams and with a variety of projects andconstituencies.
• Strong skills in Word, Excel and PowerPoint required.Experience with Canvas and Concur a plus.

Certificates and Licenses:

Will require completion of internal financial, procurement, orresearch compliance training

Additional Information

• Appointment End Date:
• Standard Hours/Schedule: 35 hours per week
• Compensation Range/Rate (including Shift Differential ifapplicable):
• Visa Sponsorship Information: Harvard University isunable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information:
  • Finalists will be asked to complete a skill assessmentcv editing task that includes writing a brief updateemail.
  • This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Work Format Details

This position has been determined by school or unit leaders thatsome of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based uponoperational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts . Additional details will be discussed during the interview process.Certain visa types and funding sources may limit work location.Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental andfinancial wellbeing. Because here, you are what matters. Ourbenefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage startingon day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuitionassistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & WellbeingPage .

EEO/Non-Discrimination Commitment Statement

Harvard University is committed equal opportunity and non-discrimination . We seek talentfrom all parts of society and the world, and we strive to ensureeveryone at Harvard thrives. Our differences help our communityadvance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexualorientation, gender identity, veteran status, religion, disability,or any other characteristic protected by law or identified in the university's non-discrimination policy . Harvard'sequal employment opportunity policyand non-discrimination policy help allcommunity members participate fully in work and campus life freefrom harassment and discrimination.