Faculty Assistant

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Híbrido; USD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Tuition assistance

Commuter benefits

Generous paid time off

Retirement plans

Descripción de la vacante

Harvard University, Faculty of Arts and Sciences, seeks a flexible Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The role requires strong in-person presence and hybrid work three days per week.

Responsibilities include managing calendars, travel, expenses, and creating reports, as well as coordinating events, visits, and purchasing. Collaboration across departments and adherence to deadlines are essential.

Formación

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Familiarity with higher education, research administration, or academic operations preferred.

Responsabilidades

• Manage calendars, travel, expenses, and daily administrative needs of faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Coordinate with functional partners and shared service centers as main point of contact.
• Provide support for faculty teaching and research portfolios and for events led by faculty.

Conocimientos

Administrative support

Calendar management

Communication skills

Discretion and judgment

Team coordination

Herramientas

Canvas

Concur

Word

Excel

PowerPoint

Descripción del empleo

Company Description

By working at Harvard University, you join a vibrant community thatadvances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills andexpertise. We are dedicated to creating a diverse and welcomingenvironment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart ofHarvard University. It is the home of Harvard’s undergraduateprogram (Harvard College, founded in 1636) as well as all ofHarvard’s Ph.D. programs (the Harvard Kenneth C. Griffin GraduateSchool of Arts and Sciences, founded in 1872), Harvard Athleticsand the Division of Continuing Education. The 40 academicdepartments and 30+ centers of the FAS support a communityunparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and sharedcommitment to knowledge and truth that elicits excellence from allmembers of our community and prepares the next generation ofleaders through a transformative educational experience.

Job Description

Job Summary:

The Faculty Assistant (FA) provides administrative and operationalsupport to faculty to enable effective teaching and research. TheFA serves as the primary point of contact for administrativematters and coordinates day-to-day activities. Strong in-personpresence required.

Job-Specific Responsibilities:

• Manage calendars, travel, expenses, and daily administrativeneeds of faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities(e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving astheir main point-of-contact to functional partners and sharedservice centers.
• Provide support for faculty members directly related to theirteaching and research portfolio
• Provide support for events led by faculty
• May be responsible for obtaining permissions and copyrightregistration
• Updates Canvas course materials when TFs are not available
• Submit faculty concur expense reports
• Assists designated faculty with the submission of corporatecard receipts, required financial forms, and advises faculty ofupcoming payment deadlines
• Uses multiple technical applications including word processing,database management, spreadsheets, graphics and presentationsoftware, electronic calendar, email, and othertechnical/scientific applications
• May perform other related duties as assigned, including sharingresponsibility for general administrative coverage such asreception and event support.

Working Conditions:

This is a hybrid position with an expectation of working on campusthree days per week. Exact schedule will be determined inconjunction with your manager and may adjust based on operationaland/or business needs.

Qualifications

Basic Qualifications:

• Three years minimum of administrative or customer supportexperience

Additional Qualifications and Skills:

• Strong organizational and time management skills
• Ability to manage multiple priorities with accuracy andattention to detail
• Professional written and verbal communication skills
• Discretion and sound judgment
• Ability to work independently and escalates issues appropriately
• Stakeholder coordination
• Ability to directly support multiple faculty simultaneouslywith a customer-service orientation
• Familiarity with higher education, research administration, oracademic operations preferred
• Ability to handle confidential information withdiscretion.
• Ability to work across teams and with a variety of projects andconstituencies.
• Strong skills in Word, Excel and PowerPoint required.Experience with Canvas and Concur a plus

Certificates and Licenses:

• Will require completion of internal financial, procurement, orresearch compliance training

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University isunable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information: All formal offers will be made by FASHuman Resources.

Work Format Details

This position has been determined by school or unit leaders thatsome of the duties and responsibilities can be effectivelyperformed at a non-Harvard location. The work schedule and locationwill be set by the department at its discretion and based uponoperational needs. When not working at a Harvard orHarvard-designated location, employees in hybrid positions mustwork in a Harvard registered state in compliance with theUniversity’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process.Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements priorto employment.

Salary Grade and Ranges

This position is salary grade level 053. Please visit Harvard's Salary Ranges to view thecorresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed tosupport a healthy work-life balance and your physical, mental andfinancial wellbeing. Because here, you are what matters. Ourbenefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage startingon day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuitionassistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & WellbeingPage.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent fromall parts of society and the world, and we strive to ensureeveryone at Harvard thrives. Our differences help our communityadvance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on thebasis of race, ethnicity, color, national origin, sex, sexualorientation, gender identity, veteran status, religion, disability,or any other characteristic protected by law or identified in theuniversity's non-discrimination policy. Harvard's equal employment opportunity policyand non-discrimination policy help allcommunity members participate fully in work and campus life freefrom harassment and discrimination.