Faculty & Admin Processes Specialist

Notre Dame International; Notre Dame (IN); On-site; USD 61,000 - 75,000; Full time

Job summary

University of Notre Dame is seeking an Associate Administrator for Departmental Processes to coordinate and manage essential administrative operations supporting faculty and staff. The role handles appointments, recruitments, effort reports, evaluations, and position management.

You will work with faculty, staff, and campus partners to ensure accurate, efficient processes aligned with university policies. Strong communication and organizational skills are essential.

Qualifications

• One year certificate or training from college or technical school.
• 3+ years of administrative, human resources, or office management experience.
• Experience using OnBase or similar document management systems.
• Experience coordinating faculty appointments, recruitment, or HR processes.
• Familiarity with higher education administrative policies.

Responsibilities

• Coordinate, organize, finalize, and upload documentation for appointments, reappointments, and promotions.
• Manage faculty recruitment logistics including interview scheduling and travel.
• Coordinate hiring materials with College of Science, Provost Office, and HR.
• Oversee semiannual effort certification reporting for faculty and staff.

Skills

Excellent organizational skills

Written and verbal communication

Interpersonal skills

Multitasking

Education

One year certificate or training

Tools

OnBase

Google Workspace

Microsoft Office

Job description

University of Notre Dame is seeking an Associate Administrator for Departmental Processes to coordinate and manage essential administrative operations supporting faculty and staff. The role handles appointments, recruitments, effort reports, evaluations, and position management.

You will work with faculty, staff, and campus partners to ensure accurate, efficient processes aligned with university policies. Strong communication and organizational skills are essential.