Factoring Operations Specialist

Spectraforce Technologies; West Henrietta (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Spectrumforce Technologies in West Henrietta, NY is seeking a Factoring Operations Specialist for a 6-month assignment. You will execute back-office processing across payroll, invoicing, funding packets, cash application, and reconciliations, ensuring timely, accurate financial records.

Responsibilities include funding reconciliation, data preparation, ACH/Wire transfers, exception processing, and maintaining audit-ready records while meeting banking deadlines.

Qualifications

• Associate's degree in Accounting or equivalent experience.
• Strong Excel skills and ability to work across multiple datasets and systems.
• Solid understanding of payroll taxes, accounts payable/receivable, and/or cash posting.
• Highly detail-oriented, organized, and effective at managing deadlines in a fast-paced environment.
• Strong service mindset with the ability to collaborate across teams.

Responsibilities

• Funding & Reconciliation: Prepare and reconcile weekly funding reports including invoices purchased, accounts receivable activity, and reserve analyses.
• Funding & Reconciliation: Ensure all reconciliations are accurate, auditable, and completed within required timelines.
• Data Preparation & Imports: Build and validate Excel/CSV files for import.
• Data Preparation & Imports: Perform accurate data entry for invoices purchased, maintaining consistency across systems.
• Cash Movement & Reporting: Execute wires and ACH transactions in coordination with banking deadlines.
• Cash Movement & Reporting: Generate A/R aging and subsidiary reports; balance payroll and invoicing to accounting statements.
• Exception Processing: Support Relationship Managers by researching and processing exception items.
• Exception Processing: Surface discrepancies, partner cross-functionally to resolve them, and document outcomes.
• Quality, Compliance & Timeliness: Meet all daily, weekly, and banking-related processing deadlines.
• Quality, Compliance & Timeliness: Maintain complete, audit-ready records and adhere to internal policies and procedures.
• Quality, Compliance & Timeliness: Identify opportunities for process improvement and workflow efficiency.

Skills

Excel

Detail-oriented

Deadline management

Collaboration across teams

Payroll taxes, AR/AP, cash posting

Education

Associate's degree in Accounting

Tools

Excel

Payroll software

ERP systems

Job description

Job Title: Factoring Operations Specialist

Location: West Henrietta, NY 14586

Duration: 6 Months

Schedule: 8:30am to 5:00pm EST

Job Summary:

The Factoring Operations Specialist is responsible for executing accurate, timely back-office processing across payroll, invoicing, funding packets, cash application, and reconciliations that support the delivery of high-quality client service. This role ensures the integrity of financial processing, meets banking deadlines, and partners closely with Portfolio/Relationship Managers to resolve exceptions and maintain a stable factoring portfolio.

Key Responsibilities:

Funding & Reconciliation

• Prepare and reconcile weekly funding reports including invoices purchased, accounts receivable activity, and reserve analyses.
• Ensure all reconciliations are accurate, auditable, and completed within required timelines.

Data Preparation & Imports

• Build and validate Excel/CSV files for import.
• Perform accurate data entry for invoices purchased, maintaining consistency across systems.

Cash Movement & Reporting

• Execute wires and ACH transactions in coordination with banking deadlines.
• Generate A/R aging and subsidiary reports; balance payroll and invoicing to accounting statements.

Exception Processing

• Support Relationship Managers by researching and processing exception items.
• Surface discrepancies, partner cross-functionally to resolve them, and document outcomes.

Quality, Compliance & Timeliness

• Meet all daily, weekly, and banking-related processing deadlines.
• Maintain complete, audit-ready records and adhere to internal policies and procedures.
• Identify opportunities for process improvement and workflow efficiency.

Qualifications:

Required

• Associate's degree in Accounting or equivalent experience.
• Strong Excel skills and proficiency working across multiple datasets and systems.
• Solid understanding of payroll taxes, accounts payable, accounts receivable, and/or cash posting.
• Highly detail-oriented, organized, and effective at managing deadlines in a fast-paced environment.
• Strong service mindset with the ability to collaborate across teams.

Preferred

• Experience in factoring, payroll processing, or financial operations.
• Familiarity with reconciliation and exception-management workflows