Facility Yard Lead

Western States Equipment Co; Kalispell (MT); On-site; USD 48,000 - 75,000; Full time

Job summary

Western States Equipment Company in Kalispell, MT is seeking a Facility Yard Lead to manage equipment yard logistics and oversee facility maintenance. This hands-on role requires safety focus, multi-tasking, and the ability to work in a fast-paced environment.

You will coordinate receiving, staging, and shipping, maintain yard cleanliness, and supervise preventive maintenance within budget, while liaising with store managers and vendors.

Qualifications

• Proven customer service skills.
• Knowledge and use of Microsoft Office or similar systems.
• Ability to certify Power Industrial Truck (PIT).
• English communication skills required.

Responsibilities

• Actively promotes safety and maintains safe work environment in yard and facility.
• Manage day-to-day logistics for receiving, staging, and shipping equipment and attachments.
• Inspect equipment for damage, fuel levels, and attachment condition.
• Maintain yard cleanliness and organization to reflect company standards.
• Coordinate preventive maintenance and yard-related repairs within budget and guidelines.
• Respond to vendor and internal inquiries in a timely, professional manner.

Skills

Customer service

Microsoft Office

PIT certification

English communication

Education

High School Diploma or GED

1 year operating or certification in construction equipment

6 months inventory/logistics experience

Job description

Organizational Overview

SUCCESS AT WESTERN STATES: Western State’s culture is based on passion for our Vision, Mission, and VALUES. We are fiercely committed to Safety and sending every employee, safely home, every day. We strive for Excellence in all we do and are proud to be a “play to win” organization. We act with Integrity in each and every decision we make. Our People and Teamwork drive a fun and engaging culture. We are Accountable as individuals and as an organization.

We drive Innovation by challenging the status quo and embracing change.

Job Summary

The Facility & Yard Lead position is responsible for equipment yard logistics and the overall maintenance of the facility and grounds. This is a hands‑on position that will drive efficient facilities/yard management, maintain clean, orderly, and well‑kept facilities that reflect the dedication, hard work and excellence of Western States Equipment Company. The Facility Yard Lead must accurately manage multiple processes, remain focused while being interrupted, be results‑oriented, and work safely in a fast‑paced environment.

Essential Functions

Safety and Security

• Actively cares, promotes, and advocates safety at Western States. As a team member in the organization, it is critical to ensure all employees, clients and vendors have a safe work environment while adhering to all applicable safety policies, procedures and standards.
• Ability to complete Job Hazard Analysis (JHA's) prior to any job‑related tasks according to WSECO’s policy and standards.
• Participates and maintains records of compliance for STAR card reporting.
• Adheres to required personal protective equipment (PPE) as identified in safety policy.
• Promotes and encourages team members to participate in safety training and reach out for assistance when procedural knowledge needs elevating.
• Ensures proper operation of vehicle/man gate and access control points.
• Excellent driving record and valid driver's license is required.

Yard Operations and Inventory

• Manages and participates in the day‑to‑day logistic process and documentation for receiving, staging, and shipping equipment and attachments in the yard.
• Utilizes digital data inventory software, such as Microsoft Dynamics AX, CAT Inspect, Return to Ready app, to report on equipment availability, conditions and location.
• Participates in inspecting all new/used equipment for damage, abuse, fuel levels and all attachments. Assists rental department with this task as needed.
• Manages the process for steam cleaning equipment making sure steam‑cleaning area is safe, clean and free of all debris.
• Responds to all client, employee, vendor inquiries in a prompt, professional and friendly manner.
• Utilizes and responds to Facility and Yard requests through the Facilities Power App.
• Maintains consistent communication with the Store Manager and other Department.

Facility/Yard Appearance, Maintenance and Compliance

• Manages a preventive R&M program within the confines of an annual facility budget. This includes all scheduled maintenance, building repair, and inspections.
• Be the first point of contact for vendors on site to perform repairs, maintenance, inspections related to facility and yard, grounds, and equipment.
• Maintains the organization and appearance of the yard by properly staging and displaying equipment and attachments in designated areas to ensure Caterpillar Retail Presence guidelines are met.
• Manages and participates in the completion of the Corporate Preventive Repairs and Maintenance Program (CPRMP) within the confines of an annual yard budget.
• Completes all tasks associated with the compliance of yard related federal/state inspections, certifications and licenses.
• Manages the processes and reporting for contamination control in the yard as identified by Caterpillar standards, to support our CSF of environmental stewardship.
• Manages the day‑to‑day operations of building maintenance activities.
• Administers procurement activities associated with facility maintenance activities, creating/reviewing and authorizing purchase orders, obtaining price quotes and bids.
• Works under the direction of Regional Facilities Manager.

Knowledge, Skills and Abilities

• Proven customer service skills.
• Knowledge and use of Microsoft computer products or other comparable systems required.
• Ability to develop and maintain effective working relationships with others.
• Consistent attendance and timeliness.
• Ability to work overtime with little or no notice.
• Ability to certify Power Industrial Truck (PIT).

Education and Experience

• Proof of high school diploma or General Education Degree (GED).
• Minimum of one‑year operating or certification in construction equipment preferred.
• Minimum of 6 months inventory and logistics preferred.
• Valid driver's license and excellent driving record required.
• Must be able to communicate (speak, read, comprehend, write in English).

Physical Characteristics

• Ability to stand for long periods of time along with walking, sitting, repetitive climbing stairs, reaching (including but not limited to above‑shoulder reaching), repetitive bending, stooping, pushing, pulling, leaning and twisting.
• Exposure to extreme temperatures and environment.
• Ability to lift up to 60 lbs. in accordance with Western States’ Lifting Policy to include amount and approach.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of employees in this classification.

This role is designated as safety‑sensitive.

Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.