Facility Services Coordinator DOH8628

State of Washington; Tumwater, Washington (WA, District of Columbia); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Facilities Services Coordinator to enhance workspace efficiency and safety. This full-time position requires hands-on experience in office furniture installation and maintenance, along with strong project coordination skills. You will work closely with contractors and agency staff to execute workspace projects while providing exceptional customer service. Join a dynamic team in Tumwater, WA, where your contributions will directly impact the workplace environment. If you're ready to take on a challenging role that values your expertise and fosters collaboration, this opportunity is perfect for you.

Benefits

Competitive benefits package

Work-life balance support

Flexible work schedule options

Qualifications

• 4+ years of experience in facilities management and office maintenance.
• Strong customer service skills and technical expertise in installations.

Responsibilities

• Coordinate installations and repairs of office furniture and equipment.
• Respond to inquiries regarding office layouts and workspace requests.

Skills

Customer Service

Project Coordination

Technical Expertise

Organizational Skills

Communication

MS Excel

MS Outlook

MS Teams

Education

Experience in Facilities Management

Experience in Office Maintenance

Tools

Service Central

Microsoft Outlook

Microsoft Teams

Job description

Facility Service Coordinator

This is an in-person, full-time, permanent position that supports safe, functional, and efficient workspaces across our agency.

We’re looking for a dependable and skilled Facilities Services Coordinator to join our team. This position reports to the Workplace Design Manager and is responsible for hands-on facilities work, coordination of office projects, and support for workspace updates and procurement activities. The role requires technical expertise, strong organizational skills, and the ability to juggle multiple tasks in a dynamic environment.

Key Responsibilities

Installation & Maintenance
Assemble, disassemble, repair, and install systems furniture, and office equipment using architectural drawings, specifications, and installation instructions. Daily tasks may include touch-up painting, minor repairs, adjusting workstations, and responding to facilities-related issues such as flickering lights or minor HVAC concerns.

Project & Space Coordination
Work closely with contractors, building owners, and DOH staff to plan and execute workspace projects. This includes providing site access, preparing for project tasks, participating in progress meetings, and helping update space records in the agency’s space management software.

Customer Service & Communication
Respond to staff and management inquiries related to office layouts, building issues, and workspace requests through phone, email, and in person. You’ll also support internal moves by relocating furniture, disconnecting/reconnecting equipment, and assisting employees with personal belongings.

Administrative & Technology Support
This position uses various tools, including Service Central (our work management system), Microsoft Outlook, Teams, and other agency systems to manage work orders, maintain calendars, join virtual meetings, and track space planning updates.

Location and Flexibility

Join our onsite team to collaborate directly with colleagues and be part of our dynamic workplace environment. This position requires working onsite and in-person at our Tumwater WA, duty station, with occasional work at our field offices as needed.

Required Qualifications (you must meet ONE of the provided options and any additional criteria listed.):

Experience defined below may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.

Option 1: Four (4) or more years of experience in workstation and heavy furniture installation, building maintenance and procurement tasks in a large office environment. Experience will include all of the following:

• Assess buildings and grounds to coordinate installations or identify required repairs.
• Assemble, disassemble, install, and repair office furniture, cubicle systems, and equipment using architectural drawings, specifications, and instructions.
• Perform minor repairs such as painting, sanding, and troubleshooting systems furniture components.
• Supporting procurement tasks, including obtaining quotes, tracking purchase orders and invoices, and processing surplus or recycling.

Option 2: Four (4) or more years of experience working as aMaintenance Mechanic 1, within state service or equivalent.

AND

• Customer service experience includes resolving problems and responding to inquiries regarding policies, procedures, and services.
• Practical skills in MS Excel for spreadsheet tasks, workflow management systems, MS Word for document creation and formatting, and Microsoft Outlook or similar email systems for electronic correspondence.

Preferred Qualifications:

• More than 1 year of experience in commercial furniture installations
• Previous experience with furniture refurbishment, upholstery, carpentry, carpeting, drywall/patching/texturing/ painting experience

• OSHA or other safety-related training
• Forklift Certification

Benefits and Lifestyle

We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visitingWork@Health.

We are the Washington State Department of Health (DOH)

At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs, and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in ourTransformational Plan for the future of Washington health.

Conditions of Employment:

This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

I am prepared, with or without accommodations, to do the following:

• Commit to a full-time 40-hour workweek schedule (flexible work schedule requests must be approved supervisor).
• Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely.
• Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
• Perform my job duties either remotely from home or in person at the designated DOH site location.
• Occasional travel may be necessary, sometimes requiring overnight stays or trips out of state. You must be able to legally drive a vehicle or arrange alternative transportation for state business.
• Perform work indoors and outdoors in inclement weather such as spreading deicer and shoveling snow.
• Able to move and traverse a multi-building campus, traveling amongst the buildings, parking lots, and garages.
• Climb using stairs and ladders to access the space above the ceiling tiles, the roof of each building, and crawl on floors in and under tight workstations.
• Wear safety equipment such as a dust mask or respirator (due to dust and other air particles), safety glasses, earplugs or safety earmuffs, gloves, steel-toe boots, and other safety equipment as needed by the job.
• Move or transport materials and boxes weighing up to 70 pounds, independently and unassisted.
• Engage in emergency response exercises and high-priority assignments as assigned during emergency events.

Because the Office of Facilities has the responsibility to manage inward-facing emergencies, the Facilities Services Coordinator may be required to work 12+ hour shifts, including overnight shifts. Shift work can go on for a long period with few days off. In an outward-facing emergency, this position may be activated as part of the Agency’s Incident Management Team, with similar requirements.

APPLICATION DIRECTIONS:

To apply, click "Apply" and complete the application. Attach your resume, and cover letter.

In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone you’ve supervised or led, if applicable). Please do not include private information such as social security number or year of birth.

Doattach the following:

• Resume
• Cover letter
• DD-214 (if applicable)

Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year

Do notinclude or attach the following – these documents or details will not be reviewed:

• REMOVE personal photos – do not submit any documents containing personal photos.
• Transcripts (unless specifically requested in the Application Directions)
• Certifications or Diplomas
• Projects or Portfolios
• Letters of Recommendation

Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.

DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.

Questions and Accommodations: If you have questions, need accommodation in the application or selection process, or need information in an alternative format, contact Andrea Thiemeat [phone] [e-mail]. For general DOH recruitment questions, email the Talent Acquisition Team [e-mail]. Deaf or hard of hearing contact Washington Relay Service at 7-1-1; individuals outside of Washington State contact Washington Relay Service at 1-800-833-6874.

Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.

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This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.

Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.

Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.