Facility Privileging Specialist

Toa; Knoxville (TN); Hybrid; USD 65,000 - 90,000; Full time

Job summary

TOA seeks a Facility Privileging Specialist to manage privileging and re-privileging for ~200 providers across multiple hospitals and ASCs. You will liaise with medical staff offices, ensure timely documentation, and maintain a centralized database to support uninterrupted patient care.

The role requires 5+ years in medical staff services, strong organizational skills, and proficiency with credentialing systems and MS Office.

Qualifications

• Minimum 5 years of experience in medical staff services, privileging, or credentialing.
• Experience coordinating privileging across multiple hospitals and ASCs.
• Familiarity with Joint Commission, AAAHC, and CMS standards for privileging.
• Proficiency with credentialing/privileging database systems and Microsoft Office.
• Strong organizational and verbal/written communication skills.

Responsibilities

• Manage privileging and re-privileging for ~200 providers across hospitals and ASCs.
• Serve as liaison with medical staff offices and credentialing departments at 50+ facilities.
• Ensure all documentation (applications, verifications, CME, licenses, board certifications, malpractice history) is complete and submitted on time.
• Track privileging timelines and expirables to prevent gaps in provider privileges.
• Provide real-time updates to providers and leadership on status and risks.
• Escalate concerns when a provider’s surgical privileges are at risk.
• Coordinate with compliance and operations leadership to resolve deficiencies.
• Maintain a centralized privileging database for TOA providers; ensure accuracy and audit readiness.
• Develop and maintain relationships with medical staff offices for smooth onboarding.
• Provide reporting and dashboards on privileging status, expirables, and risk indicators.
• Perform other duties to support medical staff services and credentialing.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Credentialing systems

Education

High school diploma or equivalent

Associate or Bachelor’s degree in healthcare administration

Tools

Credentialing database systems

Microsoft Office Suite

Job description

A position responsible for managing and coordinating facility privileging across all TOA markets. This role oversees initial privileging and re-privileging for approximately 200 providers across hospitals and ambulatory surgery centers (ASCs). The Facility Privileging Specialist ensures compliance with facility-specific requirements, supports providers through medical staff credentialing processes, and serves as the primary liaison with over 50 hospitals and ASCs. This position carries direct accountability for ensuring providers maintain active surgical privileges and avoiding disruptions in patient care.

• Manages the privileging and re-privileging process for approximately 200 providers across multiple hospitals and ASCs.
• Serves as the primary liaison with medical staff offices and credentialing departments at 50+ facilities.
• Ensures all required documentation (applications, verifications, CME, licenses, board certifications, malpractice history) is complete and submitted on time.
• Tracks privileging timelines and expirables to prevent gaps in facility privileges.
• Provides real-time updates to providers and leadership regarding privileging status and potential risks.
• Escalates concerns promptly when a provider’s surgical privileges are at risk of suspension, restriction, or termination.
• Coordinates with compliance and operations leadership to resolve deficiencies or discrepancies.
• Maintains a centralized privileging database for all TOA providers, ensuring accuracy and audit readiness.
• Develops and maintains strong working relationships with medical staff offices, supporting smooth provider onboarding.
• Provides reporting and dashboards for leadership regarding privileging status, expirables, and risk indicators.
• Performs other duties as assigned to support the medical staff services and credentialing functions.

Requirements

Education: High school diploma or equivalent required. Associate’s or Bachelor’s degree in healthcare administration or related field preferred not required.

Experience: Minimum 5 years of experience in medical staff services, privileging, or credentialing required. Experience coordinating privileging across multiple hospitals and ASCs strongly preferred. Familiarity with Joint Commission, AAAHC, and CMS standards for privileging.

Skills & Competencies: Strong knowledge of facility privileging processes and requirements. Exceptional organizational and time management skills to manage 200+ providers across 50+ facilities. Strong written and verbal communication skills with ability to interact effectively with physicians and facility medical staff offices. Proficiency in credentialing/privileging database systems and Microsoft Office Suite. Ability to work independently and handle sensitive compliance matters with discretion.

Certification: CPCS or CPMSM preferred.

Equal Opportunity Employer
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