Facility Operations Specialist

Gbti-Solutions-Inc; Jacksonville (FL); On-site; USD 85,000 - 110,000; Full time

Job summary

Gbti-Solutions-Inc seeks an experienced operations specialist to support on-site facility operations for government property programs. The role covers acquisition support, budgeting, maintenance coordination, and reporting to ensure mission readiness.

The candidate will interact with government agencies, manage documentation, and monitor costs using SAP and TRIRIGA. Prior vendor coordination and office software proficiency are essential.

Qualifications

• Bachelor’s degree required and 5+ years of relevant experience.
• Education may be offset by additional relevant government experience with COR approval.

Responsibilities

• Provide acquisition support and document requirements (SOW/OOO/PWS) per policy.
• Manage funding, budget, and track costs in SAP and TRIRIGA; report monthly.
• Coordinate M&R and document task orders; maintain project data for reporting.
• Monitor facility operations, assist with repair solutions, and ensure records are up to date.
• Interface with customers, executing agencies, and facility managers to ensure mission readiness.

Skills

Procurement coordination

Budget tracking

Project management

Customer interfacing

Communication

Education

Bachelor’s degree

Tools

TRIRIGA

SAP

SharePoint

Microsoft Office

Job description

Purpose

Provide on-site and corridor-aligned facility operations support for USBP and AMO real property. The FOS helps the Government acquire services, track funding, coordinate maintenance and repair, and oversee day-to-day facility operations so buildings remain mission-ready.

Minimum qualifications

• Bachelor’s degree
• Five (5) or more years of relevant experience
• Education requirements may be offset by additional relevant experience on a case-by-case basis with Government client and COR approval

Preferred qualifications

• OSHA 10-hour training (minimum preferred)
• Experience in facility operations, maintenance and repair coordination, or federal building management
• Experience supporting acquisition packages, cost estimates, and budget/funding tracking
• Familiarity with TRIRIGA (or successor), SAP, SharePoint, and Microsoft Office
• Experience interfacing with customers, executing agencies, Facility and Infrastructure Managers, Maintenance Supervisors, and Work Leaders

Primary responsibilities

• Acquisition support
  • Support project requirements and acquisition program-management consulting/analysis as needed.
  • Assist Program and Project Managers with procurement timelines, milestones, and acquisition documentation, plans, and performance measures.
  • Help develop requirements documents (SOW, SOO, PWS) consistent with USACE, FAA, GSA, CBP, HSAR, FAR, and applicable policy.
  • Assist with Market Research, Determinations of Findings, and Analysis of Alternatives (minimum of three capable vendors).
  • Assist with IGCEs and lifecycle cost estimates through market research, historical pricing, comparative analysis, and related documentation.
• Funding management and budget
  • Manage, track, and report funding and budget for assigned initiatives, projects, or tasks.
  • Submit Purchase Requisition Requests (PRRs).
  • Track financial actions in SAP.
  • Work with servicing-agency partners on available, expensed, and obligated funding.
  • Track project costs in TRIRIGA (or successor) and update at least monthly.
  • Report funding/budget status to the Government monthly.
• M&R coordination and reporting
  • Prepare the monthly M&R Coordination report covering existing M&R project status, including cost, scope, modifications, percent complete, and logistics support status.
  • Maintain data and contract information so the Government can meet standard and ad-hoc reporting requirements.
  • Track and prepare documentation for task-order execution in the assigned area of responsibility.
  • Track funding executed with federal purchase cards.
• Facility operations management
  • Monitor maintenance work and track completion.
  • Assist the Government in developing repair solutions for facilities.
  • Develop task and project documentation as required.
  • Assist with oversight and monitoring of environmental task completion.
  • Help ensure permits, warranties, and equipment documentation are accounted for in the appropriate systems of record.
  • Interface with customers, executing agencies, the Facility and Infrastructure Manager, Maintenance Supervisor, and Work Leader.