Facility Operations Specialist

Gbti-Solutions-Inc; Havre (MT); On-site; USD 70,000 - 90,000; Full time

Job summary

Gbti-Solutions-Inc in Havre, MT is seeking a qualified professional to provide on-site facility operations support for USBP and AMO real property. The role focuses on acquisition support, funding management, M&R coordination, and day-to-day facility oversight to keep buildings mission-ready.

The position requires a Bachelor’s degree and 5+ years of relevant experience, with preferred OSHA-10 and experience in federal building management. On-site work and cross-agency collaboration are expected.

Qualifications

• Bachelor’s degree with five (5) or more years of relevant experience; education may be offset by additional government-related experience with COR approval.
• Preferred OSHA 10-hour training and experience in facility operations, maintenance and repair coordination or federal building management.
• Experience supporting acquisition packages, cost estimates, and budget/funding tracking.
• Familiarity with TRIRIGA (or successor), SAP, SharePoint, and Microsoft Office.
• Experience interfacing with customers, executing agencies, Facility and Infrastructure Managers, Maintenance Supervisors, and Work Leaders.

Responsibilities

• Acquisition support: assist program managers with procurement timelines, documentation, and performance measures.
• Funding management and budget: track funding, submit PRRs, monitor SAP actions, and report monthly.
• M&R coordination and reporting: prepare monthly status reports and maintain contract data for reporting needs.
• Facility operations management: monitor maintenance work, develop repair solutions, and ensure proper documentation.

Skills

Facility operations

Budget tracking

Acquisition support

M&R coordination

FAR/HSAR knowledge

Education

Bachelor's degree

Tools

TRIRIGA

SAP

SharePoint

Microsoft Office

Job description

Purpose

Provide on-site and corridor-aligned facility operations support for USBP and AMO real property. The FOS helps the Government acquire services, track funding, coordinate maintenance and repair, and oversee day-to-day facility operations so buildings remain mission-ready.

Minimum qualifications

• Bachelor’s degree
• Five (5) or more years of relevant experience
• Education requirements may be offset by additional relevant experience on a case-by-case basis with Government client and COR approval

Preferred qualifications

• OSHA 10-hour training (minimum preferred)
• Experience in facility operations, maintenance and repair coordination, or federal building management
• Experience supporting acquisition packages, cost estimates, and budget/funding tracking
• Familiarity with TRIRIGA (or successor), SAP, SharePoint, and Microsoft Office
• Experience interfacing with customers, executing agencies, Facility and Infrastructure Managers, Maintenance Supervisors, and Work Leaders

Primary responsibilities

• Acquisition support
  • Support project requirements and acquisition program-management consulting/analysis as needed.
  • Assist Program and Project Managers with procurement timelines, milestones, and acquisition documentation, plans, and performance measures.
  • Help develop requirements documents (SOW, SOO, PWS) consistent with USACE, FAA, GSA, CBP, HSAR, FAR, and applicable policy.
  • Assist with Market Research, Determinations of Findings, and Analysis of Alternatives (minimum of three capable vendors).
  • Assist with IGCEs and lifecycle cost estimates through market research, historical pricing, comparative analysis, and related documentation.
• Funding management and budget
  • Manage, track, and report funding and budget for assigned initiatives, projects, or tasks.
  • Submit Purchase Requisition Requests (PRRs).
  • Track financial actions in SAP.
  • Work with servicing-agency partners on available, expensed, and obligated funding.
  • Track project costs in TRIRIGA (or successor) and update at least monthly.
  • Report funding/budget status to the Government monthly.
• M&R coordination and reporting
  • Prepare the monthly M&R Coordination report covering existing M&R project status, including cost, scope, modifications, percent complete, and logistics support status.
  • Maintain data and contract information so the Government can meet standard and ad-hoc reporting requirements.
  • Track and prepare documentation for task-order execution in the assigned area of responsibility.
  • Track funding executed with federal purchase cards.
• Facility operations management
  • Monitor maintenance work and track completion.
  • Assist the Government in developing repair solutions for facilities.
  • Develop task and project documentation as required.
  • Assist with oversight and monitoring of environmental task completion.
  • Help ensure permits, warranties, and equipment documentation are accounted for in the appropriate systems of record.
  • Interface with customers, executing agencies, the Facility and Infrastructure Manager, Maintenance Supervisor, and Work Leader.