Administrative Support Coordinator

Clean-Harbors; Tampa (FL); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health benefits after 30 days

401K with company match

Company paid training

Tuition reimbursement

Opportunities for growth

Job summary

Safety Kleen, a Clean Harbors company, is seeking a District Administrator to provide administrative and clerical services to ensure efficient area operations. It includes general clerical and project-based work.

The role supports branches across regional operations, handling documentation, training, and process standardization while ensuring safety is prioritized and customer escalations are resolved promptly.

Qualifications

• Excellent interpersonal, communication, verbal, and written skills.
• Three years of administrative responsibilities.
• Knowledge of creating Manifests/Labels.
• Strong computer skills with Microsoft based applications.
• Ability to handle multiple tasks simultaneously.
• Perform physical functions per job requirements.
• Successfully complete a background check, drug test, and physical, by position.

Responsibilities

• Ensure Health and Safety is the number one priority by complying with all safe work practices, policies, and processes and always acting in a safe manner.
• Support Branch locations with collating, printing and delivery of Weekly routes and Print Paperwork (manifests labels) for upcoming services.
• Perform and consistently improve training to GCC on Aurora PPW Print Paperwork Requirements.
• Optimize and standardize processes across regions.
• Monitor & resolve escalations from GCC PPW errors such as missing details/paperwork.
• Ensure all Branch locations have adequate form /label supplies and PC /printer equipment.
• Provide backfill for PTO, LOA, or increased workload coverage spikes.
• Performs other duties as assigned.
• Point of contact for Regional, DVP and all local branch customers, systems and administrative escalations/questions, including GCC.
• Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing.

Skills

Interpersonal skills

Administrative duties

Manifests/Labels

MS Office proficiency

Multitasking

Physical requirements

Background check

Job description

Safety Kleen, a Clean Harbors company is seeking a District Administrator to provide administrative and clerical services to ensure effective and efficient area operations, including responsibility for general clerical and project-based work.

Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology - come be part of the solution with us.

Why work for Safety-Kleen?

• Health and Safety is our #1 priority and we live it 3-6-5!
• Focus on maintaining sustainability and cleaning the Earth.
• Comprehensive health benefits coverage after 30 days of full-time employment including 401K with Company match.
• Opportunities for growth and development for all the stages of your career.
• Company paid training and tuition reimbursement.
• Pay range: $21-24 per hour.

Responsibilities

• Ensure Health and Safety is the number one priority by complying with all safe work practices, policies, and processes and always acting in a safe manner.
• Support Branch locations with collating, printing and delivery of Weekly routes and Print Paperwork (manifests labels) for upcoming services.
• Perform and consistently improve training to GCC on Aurora PPW Print Paperwork Requirements.
• Optimize and standardize processes across regions.
• Monitor & resolve escalations from GCC PPW errors such as missing details/paperwork.
• Ensure all Branch locations have adequate form /label supplies and PC /printer equipment.
• Provide backfill for PTO, LOA, or increased workload coverage spikes.
• Performs other duties as assigned.
• Point of contact for Regional, DVP and all local branch customers, systems and administrative escalations/questions, including GCC.
• Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing.
• Monitor and address PO issues with customers.
• Work with the field, training of new processes and existing requirements (Mobile Worksheet, Workbenches, Onboarding, LMS Modules, etc.).
• Assist and support resolutions for escalated issues for Regulatory (Facility Reporting) and Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show).
• Support Facility and Customer initiatives and events as needed (Large event, New large customer).

Qualifications

• Excellent interpersonal, communication, verbal, and written skills.
• Three years of administrative responsibilities.
• Knowledge of creating Manifests/Labels.
• Strong computer skills with a solid proficiency in Microsoft based applications.
• Ability to handle multiple tasks simultaneously.
• Perform physical functions per job requirements.
• Successfully complete a background check, drug test, and physical, by position.

Clean Harbors is an equal opportunity employer.

Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact [e-mail] or 1-844-922-5547.

Clean Harbors is a Military & Veteran friendly company.

Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision making.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills, and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.