Facility Operations Assistant 1

New York State; Pennsylvania; On-site; USD 35,000 - 45,000; Full time

Job summary

A government agency in Albany County is seeking a Facility Operations Assistant 1. This position is crucial for maintaining and operating office equipment, including printers and scanners. Ideal candidates must be physically capable and may need a valid driver's license. Responsibilities include troubleshooting equipment, managing supplies, and performing preventative maintenance tasks.

Qualifications

• Physically able to perform the duties assigned.
• Possession of a valid New York State driver's license may be required.

Responsibilities

• Daily inspection and maintenance of office equipment.
• Monitor printers for mechanical issues.
• Operate letter folding and envelope stuffing machines.
• Maintain and operate document imaging machinery.
• Manage office supply levels and orders.

Skills

Physical capability

Attention to detail

Tools

High-capacity printers

Commercial document scanners

Envelope stuffing machines

Industrial document shredder

Job description

The New York State Office of Children and Family Services (OCFS) is seeking a Facility Operations Assistant 1 to work in Albany County. The Facility Operations Assistant 1 is a critical position tasked with the duty of maintaining, operating, and continuously monitoring all office equipment.

Office Summary: The OCFS is dedicated to improving the integration of services for New York’s children, youth, families, and vulnerable populations; to promoting their development; and to protecting them from violence, neglect, abuse, and abandonment.

The Bureau of Clearances and Records (BCR) is responsible for conducting child abuse and maltreatment background checks on all prospective foster and adoptive parents, childcare providers, residential care staff, and various other public and private employees who have contact with children throughout New York State.

Duties and Responsibilities include but are not limited to: The Facility Operations Assistant 1 is responsible for the daily inspection and maintenance of various office equipment. This includes high-capacity printers, commercial document scanners, letter folding and envelope stuffing machines, and an industrial document shredder.

• Ensure that all printers are full of paper, have sufficient toner, are free of paper jams, and that no printer error codes are present.
• Monitor the printers during daily scheduled print jobs to prevent mechanical issues and overflow of print output trays.
• Review letters for valid addresses and prepare them for processing.
• Operate the letter folding and envelope stuffing machines, clearing paper/envelope jams when needed, and performing regular preventive maintenance tasks on these machines.
• Maintain and operate document imaging machinery, uploading documents into a central repository.
• Monitor office supply levels, place monthly orders, and manage the distribution of supplies and equipment.

Minimum Qualifications: Physically able to perform the duties assigned. Possession of a valid New York State driver's license may be required.

The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.