Facility Manager (ELDE)

City of Oakland; Oakland (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

The City of Oakland is seeking an experienced Facility Manager for the Malonga Casquelourd Center for the Arts. This role involves overseeing facility operations, budget management, and fostering a diverse environment, while contributing positively to the local arts community. Ideal candidates will bring strong communication and leadership skills aimed at enhancing community engagement.

Benefits

15 paid holidays

Health coverage including dental and vision

Retirement through CalPERS

Flexible Spending Account

Tuition Reimbursement

Qualifications

• Five years of experience in administrative and managerial roles.
• Two years of cultural arts facility management experience.
• Experience in budget management and report writing.

Responsibilities

• Oversee day-to-day activities of the Malonga Casquelourd Center.
• Manage budgets and ensure compliance with lease terms.
• Lead and supervise staff while ensuring community satisfaction.

Skills

Organizational skills

Leadership skills

Communication

Interpersonal abilities

Budget management

Safety knowledge

Tenant relations

Education

Bachelor's degree in public or business administration or arts management

Job description

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

Why join the City of Oakland Parks, Recreation & Youth Development?

Are you passionate about managing dynamic community spaces and fostering cultural growth? The City of Oakland is seeking a dedicated and experienced Facility Manager for the Malonga Casquelourd Center for the Arts. This landmark facility, located at 1428 Alice Street in the heart of the Black Arts Movement and Business District, is one of the nation’s premier cultural arts centers.

About the Malonga Casquelourd Center for the Arts: Formerly known as The Alice Arts Center, this city-designated landmark serves the local arts community by providing performance, commercial office, and classroom space across its basement, first three floors, and mezzanines. The top three floors offer residential single-room occupancy (SRO) units available to local artists, performers, and creators.

We are looking for someone who has:

• Proven experience in facility management, preferably within a cultural or community center environment.
• Strong organizational and leadership skills.
• Excellent communication and interpersonal abilities.
• Experience in budget management, report writing, and staff supervision.
• Knowledge of safety and security practices.
• Experience with leasing processes and tenant relations.
• A commitment to fostering a diverse and inclusive environment.

What you will typically be responsible for:

• Facility Management: Planning, organizing, directing, and evaluating the day-to-day activities of the Malonga Casquelourd Center, including security, staffing, resources, events, facility maintenance, and budget. Overseeing all facility operations to ensure efficiency and community satisfaction.
• Client Services:Collaborating with the Events Coordinator and Security Supervisor to review all services provided to clients, addressing space and technical requirements, equipment, special arrangements, security, and workforce needs.
• Staff Supervision: Selecting, training, and hiring staff; writing performance evaluations; recommending disciplinary actions; resolving staff conflicts; assigning and reviewing work; conducting staff meetings; and supervising maintenance, repair, and mechanical personnel in the absence of maintenance supervisors.
• Budget Management: Assisting in the preparation and administration of the budget; creating purchase orders; establishing, maintaining, and approving systems for accounts receivable and payable; posting revenues; overseeing contract negotiations and approving billings by contractors for various services at events; developing bid packages for convention events.
• Security and Safety: Evaluating and enforcing security and safety programs and policies; receiving and investigating emergency calls and complaints regarding buildings, equipment, and facilities.
• Report Writing: Writing a variety of complex reports, including documentation for performance-based budgeting, reports to the City Council, Cultural Arts committees, and the Parks and Recreation Commission; developing short- and long-range plans for facilities; developing and enforcing procedural manuals for facility operations.
• Leasing Duties: Managing leasing processes for the facility; marketing and promoting available spaces to potential tenants; conducting tours of the facility for prospective tenants; preparing and executing lease agreements; ensuring compliance with lease terms and conditions.
• Tenant Relations:Serving as the primary contact for tenants; addressing tenant inquiries and concerns promptly; coordinating with maintenance staff to resolve tenant issues; facilitating tenant move-in and move-out processes; ensuring tenant satisfaction and retention.

Reasons You Might Love This Job:

• Mission-Driven Work: You'll be part of an organization that’s dedicated to making a positive impact in the community.
• Diverse Community Engagement: Your work will serve the needs of Oakland's diverse populations, including artists who live and work at the Malonga Casquelourd Center for the Arts.
• Collaborative Environment: You’ll have the opportunity to work independently, with your team, and with the public, all while contributing to the department’s mission.

Challenges You Might Face in This Job:

• Schedule Flexibility: To be responsive to community needs, you may need to work evenings and weekends.
• Diverse Patron Interactions: You will engage with patrons from various backgrounds and socio-economic statuses, each with unique needs and challenges.
• Balancing Input: You'll need to navigate input from the community, administration, and colleagues to ensure the effective delivery of services in line with OPRYD's mission.

Read the complete job description by clicking the link below:
Facility Manager

*Click on the link below to see a video on what it's like to work for the City of Oakland!
Working for the City of Oakland

Competencies Required:

• Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment.
• Adaptability: Responding positively to change and modifying behavior as the situation requires.
• Allocating Resources: Prioritizing the use of fiscal and material resources to maximize organizational effectiveness.
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships.
• Coaching & Developing Others: Supporting others in stretching and expanding their capabilities.
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims.
• Customer Focus: Attending to the needs and expectations of customers.
• Decision Making: Choosing optimal courses of action in a timely manner.
• Informing: Proactively obtaining and sharing information.
• Leadership: Guiding and encouraging others to accomplish a common goal.
• Leading Cross-Functional Collaboration: Demonstrating cooperation and teamwork while working within and across divisions, functions, or teams.
• Listening: Fully comprehending spoken communication.
• Safety Focus: Showing vigilance and care in identifying and addressing health risks and safety hazards.
• Oral Communication: Engaging effectively in dialogue.
• Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives.

The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification.

Education:
Bachelor's degree from an accredited college or university in public or business administration, arts management or related field.

Experience:
Five (5) years of experience performing progressively responsible and complex administrative and managerial duties including two years of cultural arts facility management.

License or Certificate / Other Requirements

Successful incumbents in this job are expected to operate an automotive vehicle in the performance of the assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost-effective method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations or transport equipment in a timely manner as required in the performance of duties.

The Recruitment Process:

This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules (per Charter Section 902f). Exempt Limited Duration positions may not exceed a period of one year.
All applications received will be forwarded to the Oakland Parks, Recreation & Youth DevelopmentDepartment for further consideration.
Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews.
What’s in it for you?

• 15 paid holidays
• Vacation– 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement– CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health– The City of Oakland pays for the cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care and other HMO and PPO plans
• Dental– The City of Oakland pays for Delta Dental full premium for employees and eligible dependents
• Vision– The City of Oakland pays for VSP full premium for employees and eligible dependents
• Sick leave – Employees accrue 12 days per year
• Deferred Compensation – 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Life Insurance, Tuition Reimbursement, & Employee Training.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers

All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:

http://agency.governmentjobs.com/oaklandca/default.cfm .

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).

Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at [phone] between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at [phone] for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Dennis Aaron at [e-mail].