Facility Data & Planning Coordinator

State of Montana; Helena (MT); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Work/life Balance

Health Coverage

Paid Vacation and Holidays

Job summary

The State of Montana, Architecture & Engineering (A&E) Division, seeks a Long-Range Building Program Coordinator to centralize facility condition assessments and support capital planning across Montana state facilities.

The role requires strong data systems skills, coordination with agencies and consultants, and the ability to learn new tools. Telework with weekly in-office days in Helena is available per state policy.

Qualifications

• Bachelor’s degree in Architecture, Architectural Engineering, Engineering, Construction Management, Project Management or related condition assessment field.
• Two (2) years applicable experience; alternate combinations considered.
• Experience with facility data systems, databases, GIS, ArcGIS, Archibus, or similar tools is preferred.
• Knowledge of facility condition assessment practices, building systems, and lifecycle considerations.
• Ability to configure, manage, and maintain software systems and data tools.

Responsibilities

• Coordinating statewide facility condition assessment activities, schedules, communications, and consultant work.
• Maintaining facility inventory and assessment data systems, including data quality, user support, reporting, and system configuration.
• Gathering, organizing, validating, and tracking facility and maintenance information from agencies, campuses, and consultants.
• Supporting the LRBP cycle by managing project requests, maintaining project lists, preparing planning materials, and helping develop six-year capital plan information.
• Assisting with LRBP project submissions, agency portal entries, reports, and the Long-Range Building Program publication.
• Supporting capital development and feasibility planning studies, including scope, schedule, budget, consultant coordination, and project documentation.
• Helping support the State’s energy program through consultant coordination and documentation.

Skills

Data analysis

Stakeholder coordination

Technical proficiency

Education

Bachelor’s degree in Architecture, Architectural Engineering, Engineering, Construction Management, Project Management or related condition assessment field

Tools

ArcGIS

Archibus

Excel

Job description

The State of Montana, Architecture & Engineering (A&E) Division, seeks a Long-Range Building Program Coordinator to centralize facility condition assessments and support capital planning across Montana state facilities.

The role requires strong data systems skills, coordination with agencies and consultants, and the ability to learn new tools. Telework with weekly in-office days in Helena is available per state policy.