Facility Coordinator

Clean Harbors, Inc.; Santa Ana (CA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health and Safety (#1 priority)

Competitive pay

Health benefits after 30 days

401K with company match

Employee Stock Purchase Plan

Paid time off

Tuition reimbursement

Job summary

Clean Harbors in Santa Ana, CA is seeking a Receiving Coordinator to support day-to-day receiving, shipping, tracking, and administrative operations. This role collaborates with lab, transportation, and operations teams to ensure accurate data entry, waste tracking, shipping paperwork, and inventory management while maintaining safety and compliance.

Ideal candidates possess strong organizational skills and attention to detail to thrive in a fast-paced industrial environment.

Qualifications

• High School Diploma or equivalent required.
• Minimum 1 year of experience in administrative support or related logistics roles.
• Proficient in Microsoft Office applications with strong data entry accuracy.

Responsibilities

• Coordinate receiving, shipping, and tracking activities to support facility operations.
• Perform accurate data entry for lab, transportation, drum, and waste tracking using internal systems.
• Maintain electronic and physical records related to waste tracking and regulatory requirements.
• Create and distribute outbound shipping documents and manifests.
• Prepare shipping documentation for rejected materials and ensure proper recordkeeping.
• Monitor trailer inventories and related operational databases.
• Maintain inventory levels of office and operations supplies.
• Collaborate with Operations, Lab, Transportation, and other departments to ensure accurate documentation and timely processing of shipments.
• Ensure records are complete and compliant with regulatory requirements; maintain a clean, safe work environment.
• Adhere to OSHA and Health & Safety policies and perform additional duties as assigned.

Skills

Data entry

Attention to detail

Organizational skills

Multitasking

Communication

Team collaboration

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Clean Harbors, in Santa Ana, CA, is seeking a Receiving Coordinator to join their safety conscious team! This team memberis responsible for supporting the day-to-day receiving, shipping, tracking, and administrative operations within the facility. This role works closely with lab, transportation, and operations teams to ensure accurate data entry, waste tracking, shipping documentation, and inventory management while maintaining a strong commitment to safety and compliance.

This is an excellent position for individuals with strong organizational skills, attention to detail, and the ability to work in a fast-paced industrial environment.

Work Schedule: Monday-Friday Overtime opportunities may be based on business needs; however, overtime is not guaranteed.

Hourly Wage: $25.00/HR

Why work for Clean Harbors?

• Health and Safety is our #1 priority and we live it 3-6-5!
• Competitive pay and benefits
• Comprehensive health benefits coverage after 30 days
• Group 401K with company matching component
• Employee Stock Purchase Plan
• Generous paid time off, company paid training and tuition reimbursement
• Positive and safe work environments
• Opportunities for growth and development for all the stages of your career

RESPONSIBILITIES

• Coordinate receiving, shipping, and tracking activities to support facility operations;
• Perform accurate data entry for laboratory, transportation, drum, and bulk waste tracking activities using internal and external systems;
• Maintain electronic and physical records by scanning, organizing, and filing documentation related to waste tracking, storage areas, and regulatory requirements.
• Create, print, and distribute outbound manifests, hazardous waste labels, shipping paperwork, and other required transportation documents;
• Prepare shipping documentation for rejected materials and ensure proper recordkeeping;
• Monitor and maintain trailer inventories, shared tracking files, and related operational databases;
• Maintain inventory levels of office and operations supplies for assigned areas;
• Partner with Operations, Lab, Transportation, and other departments to ensure accurate documentation and timely processing of shipments;
• Review records and documentation for completeness and accuracy while supporting regulatory compliance requirements;
• Maintain a clean, organized, and safe work environment in accordance with company housekeeping standards and best management practices;
• Adhere to all OSHA, Health & Safety, and company policies and procedures;
• Perform additional administrative and operation support duties as assigned;

QUALIFICATIONS

What does it take to work at Clean Harbors?

Required Qualifications

• High School Diploma or equivalent required;
• Minimum 1 year of experience in administrative support, data entry, logistics coordinator, shipping/receiving administration, inventory control, or a related role;
• Proficient computer skills, including Microsoft Office applications (Excel, Outlook, and Word).
• Strong data entry skills with a high level of accuracy and attention to detail;
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment;
• Strong organizational, recordkeeping, and document management skills;
• Effective verbal and written communication skills;
• Ability to work independently and collaboratively with cross-functional teams;
• Ability to follow established procedures while maintaining compliance with regulatory and company requirements;

Preferred Qualifications

• Experience working in transportation, logistics, warehouse, environmental services, manufacturing, or industrial environment;
• Experience preparing shipping documents, manifests, bills of lading, or hazardous waste documentation;
• Experience using inventory management, ERP, or waste documentation;
• Knowledge of DOT, EPA, RCRA, or hazardous waste shipping documentation requirements;
• Experience supporting shipping, receiving, transportation, or laboratory operations;
• Intermediate to advanced Microsoft Excel skills, including data tracking and reporting;

Physical Requirements

• Frequent computer usage and data entry
• Ability to lift up to 50lbs occasionally
• Ability to climb ladders and climb on/off forklifts
• Frequent standing, walking, bending, and reaching
• Good hand/eye coordination and depth perception required
• Ability to work safely in an industrial environment

Clean Harbors is an equal opportunity employer.

Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact [e-mail] or 1-844-922-5547.

Clean Harbors and its subsidiaries are a Military & Veteran friendly company.

Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision making.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.

Job Identification: 165635

Category: Plant & Facilities

Posting Date: 2026-09-14

Job Schedule: Full time

Regular or Temporary: Regular

Job Function: Plant & Facilities