Facility Admissions Coordinator

University of Maryland Medical System; Baltimore (MD); On-site; Full time

Job summary

An established industry player in healthcare is seeking a Facility Admissions Coordinator to join their dedicated team. In this pivotal role, you will be the first point of contact for patients and visitors, ensuring a welcoming and efficient experience. Your responsibilities will include managing patient registrations, verifying insurance details, and providing essential support to both patients and healthcare staff. This position offers a unique opportunity to make a meaningful impact in a dynamic environment, where your skills in customer service and data management will be invaluable. If you are passionate about helping others and thrive in a fast-paced setting, this role is perfect for you.

Qualifications

• High school diploma required; customer service experience in healthcare preferred.
• Knowledge of insurance verification and patient registration processes is essential.

Responsibilities

• Serve as the first point of contact for patients and visitors at the facility.
• Collect and verify patient demographics and insurance information efficiently.

Skills

Customer Service

Data Collection

Interpersonal Skills

Problem Solving

Education

High School Diploma or GED

Tools

Epic

Job description

Company Description
THE MEDICAL HEART OF MARYLAND
Treating over 330,000 patients every year, the University of Maryland Medical Center is at the vital core of Maryland’s health care system and community. We’re known for our prestigious expertise in innovative research and education, along with the talented staff and advanced centers that make it all possible. The R Adams Cowley Shock Trauma Center, the world’s first center dedicated to trauma, treats more than 7,500 critically injured patients a year with an incredible 97 percent survival rate. We also have one of the nation’s largest kidney and pancreas transplant programs at The Joseph and Corinne Schwartz Division of Transplantation, home to Maryland’s first steroid-free protocol and pancreas/kidney transplant. From our National Cancer Institute-designated UM Marlene and Stewart Greenebaum Cancer Center to The University of Maryland’s Children’s Hospital, one of the largest pediatric centers in the state, we are dedicated to saving and transforming lives.

Job Description
Facility Admissions Coordinator
Full-Time; Evening Schedule; Monday - Friday 10:30am - 7pm with Weekends and Holidays

Principal Responsibilities And Tasks

• Serves as the first point of contact for patients and visitors who enter the facilities and is responsible for all aspects of customer service for Patient Access/Patient Administrative Services areas in a manner that ensures a customer-focused, quality-conscious work climate recognizing that patients' visits are filled with anxiety and unknowns.
• Primary functions include focusing on interpersonal skills, data collection, the ability to assess situations, and assisting the team in developing solutions to achieve excellence in customer service while ensuring the financial viability of the hospital.
• Collects and verifies patient and insurance demographics, verifies insurance benefits and coverage by reviewing benefits collection in Epic, provides cost estimates, secures pre-certifications and/or pre-notifications for patient services, collection of co-pay and deposits prior to services, and provides financial assistance to patients.
• Provides wayfinding to all clinics which Patient Administrative Services provides registration assistance. Staff must be aware of clinic locations in order to safely and efficiently navigate patients to their appointments.
• Maintains regulatory and functional knowledge of all registration information required, ensuring timely and accurate reporting/billing; also obtains all required signatures and performs clerical duties as necessary.
• Educates patients regarding adequate insurance coverage. Understands applicable hospital and physician billing requirements and communicates the proper procedures and requirements to patients.
• Communicates coverage issues to the service areas; works with patients and staff to resolve.
• Ensures accuracy and completion of paperwork prior to filing admissions. Contacts physician/clinical staff to assist with incomplete patient registration paperwork. Distributes admission documents if required.
• Maintains department scheduling templates for applicable providers in outpatient department locations, ensuring appropriate scheduling utilization.
• Maintains consistent contact with the Care Management team and Social Work departments to ensure required information has been obtained for reimbursement, and that pre-admission and pre-certification requirements are followed.
• Assists supervisor with training of new Admitting staff by demonstrating department operating processes and procedures.

Qualifications

• Completion of a high school level education with attainment of a high school diploma or a State High School Equivalency Certificate (GED) is required.
• Certification and memberships to local organizations such as AAHAM, NAHAM, etc. preferred.
• 1 year of work experience in a clerical, customer service or receptionist position, preferably in a healthcare setting is required. 2 years’ work experience preferred.

Additional Information
All your information will be kept confidential according to EEO guidelines.

Compensation:
Pay Range: $18.57-$25.99
Other Compensation (if applicable):
Review the 2024-2025 UMMS Benefits Guide

Seniority level
Not Applicable

Employment type
Full-time

Job function
Other

Industries
Hospitals and Health Care