Facility Administrator (966)

ABC Supply; Beloit (WI); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) with generous company match

Paid vacation

Paid holidays

Job summary

ABC Supply, a leading wholesale distributor of building products in Beloit, WI, seeks a Construction Projects Manager to define project governance, coordinate contracts and ensure compliant, timely completion of facility projects.

You will support branches with facility management, oversee insurance and documentation, and work with internal teams to resolve discrepancies while maintaining accurate records and reporting.

Qualifications

• Proficiency with Smartsheet and database tools.
• Strong ability to communicate with multiple management levels.
• Demonstrated multi-tasking and prioritization skills.

Responsibilities

• Define authority, accountability and reporting relationships for projects.
• Coordinate contracts, documentation and insurance certificates.
• Review funding approvals and contract changes; ensure compliance.

Skills

Smartsheet proficiency

Database experience

Communication across management levels

Multi-tasking

Tools

Microsoft Office

Job description

ABC Supply is North America’s largest wholesale distributor of exterior and interior building products. ABC Supply is proud to be an employee-first company. In fact, we have won the Gallup Exceptional Workplace Award every year since its inception in 2007, and Glassdoor has named us one of the best places to work in the country. Be part of a company that recognizes your talents, rewards your efforts, and helps you reach your full potential. At ABC Supply, we have YOUR future covered.

Overall Responsibility:

Person is responsible for defining the authority, accountability, reporting relationships, responsibilities, and measures the performance of facility construction projects. Person will also be responsible for assisting branches on facility management to help streamline and ensure proper maintenance is being performed, documented and approved.

Essential Duties and Activities:

Construction contracts as assigned Participates in and understands projects Reviews internal funding approval Review contract submission for compliance, works with internal teams on any discrepancies or concerns Coordinates construction contracts and verifying documentation (subcontractor/supplier listing, certificates of insurance, etc) requested has been received to ensure contractors meet the terms of the contract prior to the start of the work, follow up where needed Entry of insurance certificates for associated contractors, monitor validity through life of project Distributes to applicable parties for signature when necessary Follow document retention process for contracts and associated documents Manages contract and legal requirements during construction Deals with contract discrepancies, deviations, or updates Ensures adequate breakdown of invoicing to meet accounting guidelines, works with internal team and/or contractor as needed Submit requests to accounting for payment with approval documents Reviews incoming contract change orders for content and any associated documentation, routes to associated contract specialist Acquires adequate breakdown and documentation for contract change orders when required Follows up on project status when necessary Inspections Review, identify, track, and report on inspections submitted by field in E Maint Answering phone calls and assisting with problem resolution on facility issues Providing administrative support, guidance and training to fellow associates and field Other duties as assigned Personal Traits & Professional Attributes Microsoft, Smartsheet proficient Database experience Ability to communicate with many levels of management and within our hierarchy Multi-tasking – capable of setting priorities based on urgency Must be concise and able to direct internal and external associates with clear direction Personable, knowledgeable

Benefits may include:

• Health, dental, and vision coverage - eligible after 60 days, low out of pocket
• 401(k) with generous company match - eligible after 60 days, immediately vested
• Employer paid employee assistance program
• Employer paid short term and long-term disability
• Employer paid life insurance
• Flex spending
• Paid vacation
• Paid sick days
• Paid holidays

Equal Opportunity Employer / Drug Free Workplace

American Construction Materials (ACM) was founded in 2002 with the goal of being the industry leader in metal building products. ACM is focused towards delivering exceptional service with innovative products and programs. ACM is your brand for rainware, trim coil, edge metals, siding accessories, and soffit and fascia.