FACILITY ACCESS OFFICE ASSISTANT

State of Hawai'i; Hawaii; Hybrid; USD 34,000 - 41,000; Full time

Job summary

The State of Hawaii, Department of Health, Director Office, Disability and Communication Access Board, Downtown, Oahu, is seeking a clerical and administrative support role. This exempt, non-civil service, full-time position offers a starting salary of $3,338 per month, with salary commensurate with training and experience.

Primary duties include processing HRS §103-50 submittals, maintaining FAU project logs, handling inquiries, and performing general reception duties.

Qualifications

• One year of general clerical and/or bookkeeping experience.
• Proficiency in English grammar and comprehension, competency with oral and written instructions and arithmetic computations.
• Demonstrates competency with computers, word processing, and spreadsheets software applications.

Responsibilities

• Process HRS §103-50 submittals of architectural and engineering drawings, specifications and design review fees as required by statute.
• Stamp submittals with received date and logs project into the FAU project log.
• Collects and reviews and verifies incoming forms and design review fees to ensure that the forms and fees submitted are in conformance with, and as directed in Hawaii Administrative Rules 11-216 for HRS §103-50.
• Sends confirmation emails/receipts to the department/agency and consultants on status of submittals.
• Consults with supervisor on incorrect or incomplete submittals and follows up to ensure appropriate documents or fees are submitted before processing.
• Creates and updates database entries of HRS §103-50 projects resubmitted for review and after each completed review, records the status of the review.
• Initiates follow-up calls to determine status of the various projects submitted until they are completed as directed by statute.
• Enters calls and project statuses into the database.
• Answers basic phone inquiries for the office and those related to the FAU and directs callers to the appropriate staff as necessary.
• Performs general reception duties to ensure incoming visitors and public are directed to the appropriate staff for assistance.
• Accepts and signs for project submittals and general deliveries.
• Performs other duties as assigned.

Skills

Clerical

Bookkeeping

English grammar

Computers

Education

High school diploma or equivalent (clerical/bookkeeping preferred)

Job description

This posting is for the State of Hawaii, Department of Health, Director Office, Disabilitty and Communication Access Baord.

The position is located in Downtown, Oahu.

$3,338 per month, salary commensurate w/ training and experience

If you have any questions regarding this non-civil service exempt position, please email [e-mail].

The State Recruiting Office will refer all inquiries regarding this exempt position to the Department of Health.

Exempt, Non-Civil Service, Full-Time, Permanent Appointment. The primary purpose of this position is to

provide clerical and administrative support to the Facility Access Unit (FAU) in meeting the requirements

of HRS §103-50.

EDUCATION:

High school diploma, or equivalent with a clerical/bookkeeping curriculum is preferred.

EXPERIENCE:

One (1) year of general clerical and/or bookkeeping experience. Proficiency in English grammar and comprehension, competency with oral and written instructions and arithmetic computations. Demonstrates competency with computers, word processing, and spreadsheets software applications.

Process HRS §103-50 submittals of architectural and engineering drawings, specifications and design review fees as required by statute. Stamps submittals with received date and logs project into the FAU project log. Collects and reviews and verifies incoming forms and design review fees to ensure that the forms and fees submitted are in conformance with, and as directed in Hawaii Administrative Rules 11-216 for HRS §103-50. Sends confirmation emails/receipts to the department/agency and consultants on status of submittals. Consults with supervisor on incorrect or incomplete submittals and follows up to ensure appropriate documents or fees are submitted before processing.

Creates and updates database entries of HRS §103-50 projects resubmitted for review and after each completed review, records the status of the review. Initiates follow-up calls to determine status of the various projects submitted until they are completed as directed by statute. Enters calls and project statuses into the database. Answers basic phone inquiries for the office and those related to the FAU and directs callers to the appropriate staff as necessary. Performs general reception duties to ensure incoming visitors and public are directed to the appropriate staff for assistance. Accepts and signs for project submittals and general deliveries.

Performs other duties as assigned.

Who May Apply

LEGAL AUTHORIZATION TO WORK REQUIREMENT:

The State of Hawaii requires that all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

This position is eligible for a hybrid telework work schedule after completion of six months of credible service and upon approval by the supervisor.

This position is exempt from civil service and considered temporary by nature. Therefore, if you are appointed to the position, your employment will be considered to be “at will,” which means that you may be discharged from your employment at the prerogative of your department head or designee at any time.

The mission of the Department of Health is to protect and improve the health and environment for all people in Hawaii. Hawaii Department of Health supports a diverse-multicultural workforce that reflects the community, promotes equal opportunity at all levels, and creates an inclusive work environment, free from discrimination.

NOTE: The State Recruiting Office will refer you to Department of Health regarding this exempt position.