Facilities Training Coordinator

General Atomics; San Diego (CA); On-site; USD 63,000 - 106,000; Full time

Job summary

General Atomics in San Diego, CA is seeking a Facilities Training Coordinator to plan, coordinate, and track all Facilities-related training activities. You will ensure safety and training standards, manage onboarding for Facilities staff, and maintain training records while serving as a liaison between Facilities, EH&S, and the Learn Center.

The role also manages the training budget, supports onsite training events, and collaborates with multiple stakeholders to meet program goals.

Qualifications

• Typically requires a bachelor's degree in Business Administration or related discipline and three or more years of progressive professional project administration experience.
• Must demonstrate understanding of project administration principles, theories, concepts and techniques.
• Must be able to plan, schedule, coordinate work to meet milestones or deadlines.
• Strong problem-solving, analytical, verbal and written communication skills.

Responsibilities

• Coordinate training logistics, including scheduling, room reservations, and participant communication.
• Deliver instructor-led training sessions and on-site support.
• Monitor training proficiency verifications and update Learn Center records.
• Prepare and distribute monthly training schedules and onboarding materials.
• Maintain training budget records and liaison with EH&S and Learn Center.

Skills

Project administration

Analytical thinking

Verbal and written communication

Customer focus

Travel readiness

Independent and team work

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

SharePoint

Job description

Job Summary

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies. We have an exciting opportunity for a Facilities Training Coordinator to join our team at our San Diego, CA facility. The Training Coordinator is responsible for planning, coordinating, and tracking all Facilities-related training activities in the Facilities organization at General Atomics. This role ensures that Facilities personnel meet required training and safety standards, manages new employee onboarding activities for the Facilities organization, maintains accurate training records, and serves as a key liaison between Facilities, Environmental Health & Safety (EH&S), and the Learn Center. The Training Coordinator also manages the Facilities training budget and supports onsite delivery of training events.

DUTIES AND RESPONSIBILITIES

Training Administration & Compliance

• Complete training proficiency verifications for Facilities employees.
• Submit training verification paperwork to Learn Center for training credit.
• Create and distribute the monthly Facilities training schedule.
• Complete New Hire Checklist for Facilities personnel and request additions to new hire transcripts.
• Partner with the Learn Center to update employee training transcripts as needed.
• Partner with the Learn Center to troubleshoot and address system issues related to training assignments, completions, and reporting.

Facilities New Employee Onboarding

• Submit onboarding request forms for new Facilities employees.
• Request required devices such as laptops, cell phones, and iPads in coordination with IT and Facilities leadership.
• Request system access and permissions needed for Facilities roles.
• Request personal protective equipment (PPE) as required by role and work location.
• Request and/or coordinate installation of required computer software.
• Add new employees to relevant email distribution lists and SharePoint groups.
• Add new hires to Facilities New Hire Orientation (NHO) attendance.
• Request new hire memos and TV announcements in line with Facilities and site communication practices.

Reporting & Metrics

• Distribute training-related reports, including:
• Training Dashboard.
• Monthly Safety Training KPI report.
• Past due training report.
• Look-ahead training reports.
• Ad-hoc training reports as requested by management.

Training Delivery & Coordination

• Facilitate instructor-led training sessions for Facilities personnel (e.g., safety, technical, and compliance training).
• Coordinate training logistics, including scheduling, room reservations, and communication to participants.
• Provide onsite support during training sessions, including:
• Reserving conference rooms.
• Requesting visitor badges.
• Gathering and organizing training supplies and materials.
• Supporting instructors and vendors during training events.

Stakeholder Partnerships & Liaison Duties

• Facilitate a monthly partnership meeting with EH&S to review training needs, safety requirements, and upcoming initiatives.
• Serve as primary liaison to EH&S for Facilities training-related topics.
• Serve as primary liaison to the Learn Center regarding training content, assignments, system functionality, and reporting.
• Participate as member of Facilities Safety Committee.

Training Budget & Vendor Management

• Manage the Facilities training budget in coordination with Facilities leadership.
• Solicit and process training requests from Facilities supervisors and managers.
• Maintain and update the Training Budget matrix to track planned and actual training spend.
• Solicit training quotes from external vendors and compare options as needed.
• Communicate and coordinate training sessions with vendors, including scheduling and logistics.
• Submit check requests and process payments for training classes using the company card, in accordance with GA policies.

Safety Equipment Inspections

• Complete ladder inspections in accordance with safety standards and established inspection schedules.
• Complete harness inspections in accordance with safety standards and established inspection schedules.
• Document inspection results and follow up on any deficiencies or corrective actions.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications

• Typically requires a bachelors degree in Business Administration or a related discipline and three or more years of progressive professional project administration experience. Equivalent professional experience may be substituted in lieu of education.
• Must demonstrate a general understanding of project administration principles, theories, concepts and techniques.
• Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates.
• Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes.
• Must be customer focused and possess the ability to identify issues, analyze data and develop solutions to a variety of problems; good analytical, verbal and written communication skills to accurately document, report, and present findings; good interpersonal skills enabling an effective interface with other professionals; and good computer skills.
• Ability to work independently or in a team environment is essential as is the ability to work extended hours as required.
• This position will require travel to the high desert facility, as needed.
• This position requires the ability to bend, lift, kneel, stand.
• May require ability to obtain and maintain a DOD security clearance

Preferred qualifications

• OSHA 10 Certification
• Trainer and Verifier Certification for the following: Powered Industrial Trucks (Forklifts); Elevated Work Platforms (Aerial Lift and Scissor Lift); Fall Protection; Lock Out Tag Out; Confined Space; Qualified Electrical Worker (QEW); CPR/AED; First Aid.

Job Type: Full-Time Salary

Salary range: 62,510 - 105,628