Facilities Support Administrator (1st Shift, M-F 7:30AM- 3:30PM)

16 MPC Products Corporation (Woodward MPC, Inc.); Niles (IL); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

401(k) match

Annual stock contribution

Tuition reimbursement

12 paid holidays

Medical, dental, vision insurance

Paid parental leave

Bereavement leave

Employee Assistance Program

Job summary

Woodward is hiring a Facilities Support Administrator to manage scheduling, work orders, records, asset management, and vendor coordination in a fast-paced environment. This on-site role supports emergency repairs and collaborates with technicians and leadership to ensure optimal facility operations.

You will handle maintenance tracking, inventory, and compliance tasks while contributing to a safe and efficient workplace with ITAR/EAR considerations.

Qualifications

• Experience in facilities coordination and basic maintenance tasks.
• Strong record-keeping and inventory management skills.
• Comfort with office software and facilities management systems.

Responsibilities

• Schedules and tracks routine maintenance activities for office facilities.
• Orders and manages inventory of office supplies.
• Conducts regular inspections of facilities and safety issues.
• Assists in coordinating with vendors for facility services and repairs.
• Maintains records of facility operations and inventory.

Skills

Communication

Organizational Skills

Data Entry

Time Management

Attention to Detail

Basic Computer Proficiency

Customer Service

Team Collaboration

Procedural Compliance

Problem Identification

AutoCAD

Tools

AutoCAD

Job description

Woodward is committed to creating a great workplace for all team members. Our company and its members are committed to acting with integrity, being respectful and accountable to one another, and staying humble and driven, while maintaining the highest professional and ethical standards. We are steadfastly committed to attracting the best talent across our communities creating a rewarding workplace. Together we are fulfilling our purpose to design and deliver energy control solutions our partners count on to power a clean future. Woodward supports our members' wellbeing and regularly benchmarks with other companies in our industry to offer an extensive Total Reward package for this position. Salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data. Estimated annual base pay: $18.27- $24.04.

Benefits:

• All members included in annual cash bonus opportunity.
• 401(k) match (4.5%)
• Annual Woodward stock contribution (5%)
• Tuition reimbursement and Training/Professional Development opportunities for all members
• 12 paid holidays
• Industry leading medical, dental, and vision Insurance upon date of hire
• Vacation / Sick Time / Vacation Buy-up / Short Term Disability / Bereavement leave
• Paid parental leave
• Adoption Assistance
• Employee Assistance Program, including mental health benefits.
• Member Life & AD&D / Long Term Disability / Member Optional Life Member referral bonus Spouse / Child Optional Life / Optional AD&D / Healthcare and Dependent Care Flexible Spending Voluntary benefits, including: Home / Auto Insurance discounts Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave

Are you ready to make your mark? We are hiring a Facilities Support Administrator! On a day to day-to-day basis, this person manages scheduling, work orders, records and asset management, vendor and contractor coordination, procurement, invoice verification, and maintenance data accuracy. This is a fast-paced role that supports emergency repair coordination, short-notice vendor scheduling, and close collaboration with technicians, the supervisor, and other internal teams. At times, the role requires an all-hands-on-deck mindset, including helping with practical day-to-day tasks to support the facilities team.

Key Responsibilities:

• Schedules and tracks routine maintenance activities for office facilities to ensure optimal functionality.
• Orders and manages inventory of office supplies, ensuring availability and timely restocking.
• Conducts regular inspections of facilities to identify and report any maintenance or safety issues.
• Assists in coordinating with vendors and service providers for facility related services and repairs.
• Maintains accurate records of facility operations, including maintenance logs and inventory records.

Key Skills:

• Communication: Clearly and effectively transmits information verbally and in writing to colleagues and stakeholders.
• Organizational Skills: Maintains orderly files and records to support facility operations.
• Data Entry: Accurately inputs and manages facility related data using standard software applications.
• Time Management: Prioritizes and completes tasks within designated timeframes to ensure smooth facility operations.
• Attention to Detail: Ensures precision in maintaining facility records and following established procedures.
• Basic Computer Proficiency: Utilizes standard office software and facility management systems to perform daily tasks.
• Customer Service: Provides courteous and efficient support to internal or external facility users.
• Team Collaboration: Works effectively with team members to support overall facility management objectives.
• Procedural Compliance: Adheres to established protocols and guidelines in performing facility support tasks.
• Problem Identification: Recognizes and reports routine issues following predefined procedures to maintain facility functionality.
• Coordinate office seating arrangements while maintaining accuracy using AutoCAD (preferred).

Additional Requirements:

• Basic experience in any of the following areas is a plus: carpentry, painting, general building repairs, HVAC, electrical, plumbing and forklift operation.

This position is on-site Monday through Friday, 7:30 a.m. to 3:30 p.m. CT. This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). All applicants must be U.S. Persons within the meaning of the ITAR and EAR, or eligible to obtain all required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce. The ITAR defines a U.S. Person as a U.S. citizen or national, lawful permanent resident (i.e., 'Green Card holder'), or a protected person (e.g., asylee, or refugee).

Woodward is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, sex (including sexual orientation and gender identity), national origin, age, disability, protected veteran status, or any other category protected under federal, state, or local laws.

What does it mean to be part of Woodward? It means contributing to what matters most in your career, in your community and around the world. It means being a part of rewarding experiences, where innovation, collaboration and problem-solving are at the heart of what we do. Woodward is the global leader in the design, manufacturing, and service of energy conversion and control solutions for the aerospace and industrial equipment markets. Together with our customers, we are enabling the path to a cleaner, decarbonized world. Our innovative fluid, combustion, electrical, propulsion and motion control systems perform in some of the world's harshest environments. At Woodward we have created a culture that appreciates and values the contributions of every member. We are a global team of curious, innovative problem-solvers who commit our knowledge, resources and technical expertise to the challenges associated with reducing emissions, enabling alternative energy sources and increasing efficiency, always innovating for a better future. Woodward is working with our customers to solve some of the world's biggest energy challenges. This important work needs more than just the brightest technical minds. It requires talented and committed manufacturing professionals, accountants, supply chain managers, human resources experts, information technology specialists and many more. We are looking for dedicated people who want to learn and grow in a supportive environment that fosters collaboration, innovation and inclusion.