Facilities Sr Coordinator

CBRE; Sunnyvale (CA); On-site; USD 90,000 - 95,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

CBRE seeks a Facilities Sr. Coordinator in Sunnyvale, CA to coordinate clients, vendors, and contractors for complex work orders. You will support property managers, schedule repairs, and ensure documentation accuracy.

Strong MS Office skills and problem-solving are essential. Responsibilities include communication between landlords, tenants, and service providers, data review, office and parking allocation, and presenting information to internal teams.

Qualifications

• High School Diploma or GED with 2–3 years of related experience.
• Ability to follow routines and apply knowledge across processes, procedures, and systems.
• Strong problem-solving and communication skills within the team.
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Coordinate communications between landlord, tenants, and service providers.
• Schedule repairs from work order requests.
• Review work order data to track performance and progress.
• Maintain work orders, proposals, and vendor paperwork.
• Coordinate office and parking space allocation.
• Present information to departments and large groups of employees.
• Identify and solve typical and atypical problems within own area without supervision.
• Evaluate solutions from established options.
• Follow standardized procedures under moderate supervision.

Skills

Advanced MS Office

Problem-solving

Organizational skills

Communication

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role:

As a CBRE Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Schedule repairs from work order requests.
• Review data from work order reports to find out performance and progress status.
• Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.
• Coordinate office and parking space allocation.
• Present information to an internal department and large groups of employees.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receives regular but moderate supervision and guidance.

What You’ll Need:

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team clearly and concisely.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Sr Coordinator position is $90,000 annually [or $43.27 per hour] and the maximum salary for the Facilities Sr Coordinator position is $94,500 annually [or $45.43 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Aff… (abbrev?)