Facilities Specialist

Polk County Sheriff's Office; Winter Haven (FL); On-site; USD 33,000 - 46,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid Time Off

FRS Retirement

Education Incentive

Employee Health Clinic

Job summary

Polk County Sheriff's Office is seeking a Facilities Specialist to assist the Facilities Coordinator with daily operations of the Central Services Bureau. You will support procurement, track work orders, and coordinate vendor activities, while maintaining documentation and responding to internal customers.

The role emphasizes teamwork, accuracy, and the ability to work under pressure in an office setting. A high school diploma or better is required, with preferred experience in Word, Excel and

Qualifications

• High School Diploma or better required or equivalent.
• Proven keyboarding speed and accuracy (35 wpm, up to 5 errors).
• Preference for experience with Word, Excel and Outlook.

Responsibilities

• Process maintenance requests and coordinate with stakeholders.
• Maintain files, databases and spreadsheets for tracking.
• Create purchase requisitions and assist purchasing agents.
• Coordinate background investigations for facility vendors/workers.
• Monitor deliveries, contacting vendors about delays or damages.
• Assist Facilities Coordinator with projects and work orders.
• Maintain Requisition Tracking Log delivery dates.
• Coordinate building and equipment maintenance operations.
• Answer phones and provide clerical support.

Skills

Problem solving

Decision Making

Organizational

Time Management

Telephone

Computer

Intermediate math skills

Interpersonal

Education

High School Diploma or better

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Position Concept

The Facilities Specialist performs duties to assist the Facilities Coordinator with the daily operation of the Polk County Sheriff's Office Central Services Bureau. This position includes assisting the Purchasing Unit, on an as needed basis, to perform operational and clerical duties but will not involve tasks directly essential to the purchase of goods and services.

The most important and essential job function of the position is attitude which includes the following: interacting positively and cooperating with co-workers, responding politely to customers, working as a team member, functioning under intense time pressure and responding in a positive manner to supervision.

The Facilities Specialist shall perform any other duties and tasks that may be required and shall have the physical, mental and emotional abilities to perform the essential job duties of the position.

Employee Benefits

• Medical, Dental, Vision
• Wellness Incentives
• 10 Paid Holidays
• FRS Retirement
• Paid Time Off
• Employee Assistance Program (EAP)
• Direct Deposit, Bi-Weekly Pay Checks
• Free Employee Gym
• Tuition Reimbursement
• Life Insurance
• Education Incentive
• Deferred Compensation Plan
• Free Employee Health Clinic

Essential Functions

• Process requests for maintenance
• Maintain files/databases/spreadsheets
• Create purchase requisitions
• Coordinate background investigations for facility vendors/workers
• Monitor status of deliveries to include contacting vendor regarding delays, exceptions, damages and convey information to the Purchasing Agent
• Assist Facilities Coordinator with projects such as room setup, paperwork, work order tracking, etc.
• Maintain delivery dates in Requisition Tracking Log
• Coordinate building and equipment maintenance
• Answer phones
• Assist purchasing agents with projects to include but not limited to market research concerning product availability, development of supplier lists for bid process and obtaining quotes for commodities/services

Education, Professional Certification or License

High School Diploma or better

Professional Experience

• Demonstrated proficiency of keyboarding 35 wpm with no more than five errors
• Experience with Microsoft Word, Excel and Outlook preferred

Environmental Conditions

Work is performed primarily in an office environment with normal levels of stress

Knowledge of

• PCSO policy and procedures
• Requisition/Purchase Order procedures
• Division Procedures
• Internet research operations

Ability to

• Compose written documents
• Work independently/in groups
• Retrieve information/data
• Operate office equipment
• Conduct research
• Read and write English
• Prepare reports
• Multitask

Skills

• Problem solving
• Decision Making
• Organizational
• Time Management
• Telephone
• Computer
• Intermediate math skills
• Interpersonal

Physical Requirements

• Lift/carry 25 lbs.
• Speak English understandably
• Sit for long periods
• Manual dexterity
• See at normal range or with accommodation
• Ambulate independently or with other accommodations
• Hear at normal range or with accommodation

Other

Equal Employment Opportunity Employer M/F/D/V

Min

USD $33,434.34/Yr.

Max

USD $45,567.81/Yr.