Facilities Specialist

Spin Master, Inc.; New York (NY); On-site; USD 49,000 - 65,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Retirement savings plan

Paid time off

Wellness resources

Life and disability insurance

Employee assistance programs

Job summary

Spin Master’s Long Island City office seeks a Facilities Specialist to support the Senior Facilities Manager, coordinating facility management, health & safety tasks, vendor management, and recordkeeping. You’ll handle daily office operations, inventory, and safety compliance in a dynamic, creative environment.

The role requires 5+ years in facilities or office coordination, proficiency in SAP and MS Office, and bilingual English/Spanish preferred.

Qualifications

• 5+ years in facilities coordination or office management.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• SAP experience for PR/PO creation, vendor management, and invoicing.
• Bilingual English/Spanish preferred.
• Knowledge of OSHA and building systems compliance.

Responsibilities

• Coordinate facility services, vendors, and preventive maintenance.
• Oversee daily office operations, mail handling, and move coordination.
• Maintain records, vendor insurance, and compliance with company policies.
• Manage SAP procurement, AP processes, and budget tracking for facilities.
• Archive contracts and reports, provide admin support to the Senior Facilities Manager.
• Assist with audits, safety programs, and training schedules.

Skills

Facilities coordination

Office management

Bilingual English/Spanish

Tools

SAP

Job description

Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you!

Job Description

What will you work on? The Facilities Specialist will support the Senior Facilities Manager in coordinating facility management and health & safety tasks in Spin Master’s Long Island City, New York office. Based in Long Island City, New York this role will manage daily office operations, vendor coordination, repair and maintenance, recordkeeping, and compliance activities, ensuring a safe, efficient, and welcoming workplace.

Office Operations (Long Island City, NY. Office)

• Manage daily office operations to ensure a productive and welcoming environment.
• Supervise day porter and janitorial staff.
• Partner with the Senior Facilities Manager to maintain 5S standards and shared space cleanliness.
• Prepare all outgoing deliveries, e.g. USPS, Fed Ex, UPS, Courier service, including customs requirements; utilize online systems as required, maintain incoming/outgoing record logs.
• Sort, distribute incoming mail and packages; notify recipients of packages/shipment arrivals.
• Assure vendor Certificates of Insurance are up to date with building Property Management.
• Manage office supplies including inventory control, cost control, ordering, stocking etc. and special orders.
• Manage drinks and snacks including inventory control, cost control, ordering, stocking etc. and special orders.
• Manage Break room equipment (e.g. water and coffee machines) and coffee supplies.
• Create, enable and disable access badges.
• Keep daily/weekly log of daily attendance from access reports.
• Manage and update office floorplans and assist coordination of office moves.

Repair, Maintenance & Vendor Management

• Coordinate facility services vendors and contractors (e.g., cleaning, HVAC, security, office equipment).
• Oversee preventive and corrective maintenance schedules to minimize disruptions.
• Liaise with property management to resolve building-related issues.

Health & Safety

• Support the Senior Facilities Manager in implementing health & safety programs in the LIC office.
• Ensure compliance with Spin Master’s global H&S policies and U.S./local occupational safety regulations (OSHA).
• Maintain records, documentation, and training schedules; assist with audits and inspections.
• Serve as the local point of contact for health & safety matters in the LIC office.

SAP, Procurement & Finance

• Manage purchase requests (PRs) and purchase orders (POs) in SAP for facility-related expenses.
• Set up vendors, track invoice approvals, and ensure timely payment.
• Maintain accurate financial records of facility spend for LIC and support budget tracking.

Archive & Records

• Maintain accurate records of facility contracts, vendor agreements, and service reports.
• Support document archiving processes in compliance with company retention policies.
• Provide data collection, reporting, and administrative support to the Senior Facilities Manager.
• Assist senior management with facility-related tasks and projects.
• Perform other duties as assigned.

Skills & Experience

• 5+ years of experience in facilities coordination, office management, or related field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in SAP (PR/PO creation, vendor management, invoice tracking) or similar ERP knowledge.
• Bilingual English/Spanish preferred.
• Knowledge of workplace health & safety standards (OSHA) and facilities compliance and basic knowledge of building systems (HVAC, electrical, plumbing, security).

Salary

The anticipated pay range for candidates who will work in New York is $48,500 to $64,700 Per Annum. The offered pay to a successful candidate will be dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, education, etc. Spin Master Inc. is a multi-state employer, and this salary range may not reflect positions that work only in other states.

Benefits

Eligible employees may participate in our comprehensive benefits programs, which may include medical, dental and vision coverage, retirement savings programs, paid time off, paid holidays, wellness resources, life and disability insurance, employee assistance programs, and other company-sponsored benefits. Benefit eligibility varies by position, work location, and applicable plans.

Work Environment

Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun.

Spin Master is a fast-paced, hands‑on organization that provides many great opportunities for impactful decision‑making; though our challenging start‑up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.

Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.

Spin Master strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment, selection and/or assessment processes.

We do appreciate all interest; however only those selected for interview will be contacted.

A part of our company from the very start, our values are embodied in everyone from top leadership through to new and veteran team members alike, who –like you– were attracted to Spin Master due to our shared mind set, moral code, and way of being.

Basically speaking, we enjoy a casual culture here, having fun while we are creating fun!