Facilities Specialist

United States Digital Space LLC; Hawthorne (CA); On-site; USD 80,000 - 130,000; Full time

Benefits offered by this job

Stock options

Long-term incentives

Medical, vision, dental

401(k) plan

Paid vacation and holidays

Parental leave

Job summary

United States Digital Space LLC is hiring a Facilities Specialist to lead construction and maintenance for production lines, offices, and upgrades. You will coordinate drawings, reports, and scope across disciplines, ensuring timely completion and safety.

Role requires managing vendors, contract terms, and logistics, with ITAR/NDA compliance awareness. Expect hands-on duties, plan relocations, and partner with purchasing while supporting campus services and events.

Qualifications

• Bachelor’s degree or 5+ years in facilities/vendor management.
• 3+ years in managing facilities vendors, contract management, or logistics.

Responsibilities

• Lead construction and facilities projects for new production lines, offices, upgrades.
• Coordinate drawings, documentation, and reports for facilities in aerospace/industrial projects.
• Verify maintenance and coordinate HVAC, electrical, cranes, lighting, doors, roof leaks.
• Communicate schedules to personnel, subcontractors, and suppliers to meet deadlines.
• Write, negotiate, and manage scope across multiple disciplines.
• Maintain interior office and factory cleanliness.
• Plan and execute events for VIPs, vendors and staff.
• Assist with move plans and office relocations.
• Work with purchasing to ensure vendors are approved and insured.
• Support campus services like bike program, laundry, and office supplies.
• Assist with ITAR, NDA compliance and safety training.
• Create RFPOs and assist with furniture/vendor selection.
• Track purchase orders, weekly reports, and project schedules.
• Meet with end users to establish scope; assist facilities manager with implementation.

Skills

Facilities management

Vendor management

Contract management

Project coordination

Communication

Floor plan reading

ERP software

Education

Bachelor’s degree or 5+ years facilities management

3+ years facilities/vendor management or shipping/logistics

Tools

RFPO creation

Vendor selection

Job description

the company was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today the company is actively developing the technologies to make this possible, with the ultimate goal ofenabling human life on Mars.

FACILITIES SPECIALIST RESPONSIBILITIES:

• Lead construction and facilities related construction projects and upgrades pertaining to new production lines, office spaces, improvements or industrial upgrades
• Assist with the design, development, and issuance of drawings, documentation, and reports for construction and facilities in aerospace, large commercial or industrial type projects
• Verify maintenance is being completed and coordinate all repair, build, and contingency systems efforts for HVAC, electrical, cranes, facility systems (e.g. lighting, doors, roof leaks), security systems, and fire protection systems
• Communicate and deliver building/maintenance activities and schedule to personnel, subcontractors and material suppliers to effectively and efficiently execute targeted deadlines
• Write, negotiate, and manage scope across multiple disciplines related to construction and facilities
• Maintain interior office and factory cleanliness
• Plan, set up, and execute events for VIPs, vendors, and internal staff
• Recommend move plans and help with office relocations
• Work with the purchasing department to ensure vendors are approved, vetted, and insured
• Help support and manage campus services such as the bike program, laundry program, and office supplies
• Assist with badging, ITAR, NDA requirements, and safety training
• Create RFPOs, and assist the manager with furniture and vendor selection
• Track purchase orders, weekly reports, and project schedules and statuses
• Meet with key the company end users and establish the scope of work
• Assist the facilities manager(s) in all aspects of project implementation as needed

BASIC QUALIFICATIONS:

• Bachelor’s degree or 5+ years of experience in managing facilities vendors, contract management in lieu of a degree
• 3+ years of experience in managing facilities vendors, contract management, or shipping and operational logistics

PREFERRED SKILLS AND EXPERIENCE:

• Experience with managing commercial, office, or industrial facilities
• Familiar with space planning procedures and operations
• Knowledge of basic computer applications; ability to easily navigate through different computer software programs
• Ability to create and update RFPOs and facilities work orders in an ERP software
• Ability to work effectively in a team environment
• Ability to make independent judgments with limited information
• Strong communication skills for relaying data (verbally and in-writing) between other employees, vendors, and customers
• Able to read and understand basic floor plans

ADDITIONAL REQUIREMENTS:

• Able to work extended hours and/or weekends as needed
• Must be able to lift up to 25 lbs unassisted
• Standing for long periods of time, climbing up and down ladders, bending, grasping, sitting, pulling, pushing, stooping, and stretching may be required to perform the functions of this position

COMPENSATION AND BENEFITS:

Pay Range:Level 1: $80,000.00 - $105,000.00Level 2: $95,000.00 - $130,000.00

• You may also be eligible for long-term incentives, in the form of company stock or long-term cash awards, as well as potential discretionary bonuses and the ability to purchase additional stock at a discount through an Employee Stock Purchase Plan.
• You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short and long-term disability insurance, life insurance, paid parental leave, and various other discounts and perks.
• You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year.
• Employees accrue paid sick leave pursuant to Company policy which satisfies or exceeds the accrual, carryover, and use requirements of the law.

ITAR REQUIREMENTS:

• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

the company is an Equal Opportunity Employer; employment with the company is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Applicants wishing to view a copy of the company’s Afffirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should reach out [e-mail]*.*