Facilities Specialist

MedPharm; Durham (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Emperor Boulevard site seeks an organized Lab Operations Assistant to manage daily laboratory logistics, shipments, and equipment support in a non-GMP research setting. You will coordinate vendors, maintain assets, and support safety and calibration activities.

The role requires experience with CMMS/ERP systems, inventory control, and documentation, plus strong communication skills to collaborate with R&D teams and facilities staff.

Qualifications

• Associate or bachelor’s degree in life sciences or facilities management, or equivalent experience.
• Experience in laboratory or regulated environments preferred.
• Familiarity with chemical and biohazard waste handling procedures.
• Experience coordinating vendors and managing service schedules.
• Strong organizational, documentation, and communication skills.
• Proficiency with CMMS, inventory systems, and ERP tools (NetSuite) preferred.

Responsibilities

• Coordinate incoming and outgoing sample shipments and manage receiving.
• Coordinate safety and equipment inspections and testing.
• Support environmental monitoring activities and documentation.
• Maintain calibration, maintenance, and troubleshooting of instrumentation.
• Enter CMMS data and track equipment status and assets.
• Manage inventory of lab consumables and office supplies.
• Escort vendors and support generator and facilities needs.

Skills

Vendor coordination

CMMS/ERP tools

Calibration maintenance

Waste handling

Documentation

Communication skills

Education

Associate or bachelor’s degree in life sciences or facilities management

Tools

NetSuite

CMMS

Job description

Job Purpose

This position supports safe, efficient, and compliant laboratory operations at the Emperor Boulevard site by managing daily laboratory logistics, facilities coordination, equipment support, vendor interactions, and administrative tasks. This role also performs calibration, maintenance, and troubleshooting of laboratory instrumentation to help ensure equipment remains in a state of control and fit for its intended use in the non-GMP research environment. They coordinate vendor services, oversee maintenance, and handle security protocols to support daily business operations. We are looking to fill this role in January of 2027.

Key Responsibilities

• Coordinate incoming and outgoing sample shipments, perform sample logging and tracking, and manage shipments and receiving
• Coordinate and perform internal and external safety and equipment inspections and testing
• Support environmental monitoring activities and maintain required documentation
• Coordinate laboratory equipment maintenance, repair, and calibration activities
• Perform corrective and preventative maintenance calibrations on laboratory instrumentation and equipment
• Perform maintenance, testing, troubleshooting, calibration, and repair of electrical circuits, components, and analytical laboratory instruments
• Enter and update CMMS system information relevant to calibrations performed
• Provide recommendations for instrumentation and metrology spare parts and preventative maintenance procedures
• Work closely with R&D scientific teams at Emperor Boulevard to help ensure instrumentation remains compliant and fit for its intended use in the non-GMP research environment
• Support calibration, maintenance, and troubleshooting of instrumentation used in bioanalytical, research biology, and in vitro testing at Emperor Boulevard
• Assist in the maintenance and review of calibration standards and vendor calibration documentation
• Work with contract service providers and support contractors executing calibration and metrology activities
• Track equipment status, managing laboratory asset records
• Manage compressed gas cylinders and liquid nitrogen, including safety checks and inventory
• Perform daily and weekly building walks to identify maintenance or safety issues
• Escort facility and laboratory vendors as required
• Support generator maintenance and review service agreements
• Support general building needs and unscheduled facilities visits
• Coordinate refrigeration preventative maintenance with vendors and departments
• Manage glassware cleaning operations
• Order, receive, resupply, and track laboratory consumables
• Perform inventory checks and stock management
• Coordinate lab coat services, office housekeeping and cleaning activities
• Support general laboratory supply needs including tissue procurement
• Order office supplies

Required Qualifications and Skills

• Associate or bachelor’s degree in life sciences, facilities management, or a related field, or equivalent experience
• Experience working in a laboratory, research, or regulated environment preferred
• Familiarity with chemical and biohazard waste handling procedures
• Experience coordinating vendors and managing service schedules
• Strong organizational, documentation, and communication skills
• Experience with CMMS, inventory systems, and ERP tools (e.g., NetSuite) preferred
• Experience with instrumentation calibration, maintenance, or troubleshooting of laboratory equipment preferred
• Ability to recognize what needs to be done, taking action, and accomplishing results as the situation demands

Supervisory Responsibility

• None

Confidential Data

• Yes

Travel Requirements

• No

DESCRIBE WORK ENVIRONMENT

Climate controlled office or laboratory environment.

SUMMARIZE THE PHYSICAL DEMANDS ASSOCIATED WITH THIS POSITION

The physical demands are minimal.