Facilities Space Planner

US AMR-Jones Lang LaSalle Americas, Inc.; Austin (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k) plan with matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

Jones Lang LaSalle (JLL) is seeking a Facilities Space Planner in Austin, TX to optimize space and support workplace strategies. You will develop site-level blocking, create migration plans, and maintain CAFM/IWMS data to enable accurate space analytics.

You will collaborate with cross-functional teams, prepare communications, and lead multiple space projects concurrently in a fast-paced corporate environment.

Qualifications

• High school diploma or equivalent.
• 3–5 years of experience in corporate environment.
• Experience in space/occupancy planning at a strategic level with interior office renovations is desirable.
• Proven experience in space planning including stacking, blocking, and adjacency planning.
• Proficiency with CAFM/IWMS systems for space management and data maintenance.
• Strong relationship building and customer service skills cross-functionally.
• Advanced proficiency in Microsoft Office tools (Excel, PowerPoint, Word).
• Excellent verbal and written communication for stakeholder engagement.
• Proven ability to manage multiple projects simultaneously.
• Strong problem-solving and tactical planning skills.

Responsibilities

• Develop site-level blocking, stacking, and adjacency planning to optimize space allocation.
• Create migration plans and sequencing strategies for moves across campus locations.
• Manage CAFM/IWMS data systems to ensure accurate space inventory reporting and analytics.
• Facilitate planning meetings with MAC teams to resolve issues and support service requests.
• Prepare floor plans, stack plans, and spend documents for stakeholders.
• Track actual seat demand vs. projected demand and forecast inventory changes at the building level.
• Collaborate with Senior Site Leadership and Area Occupancy Planners on site strategies and enforce space policies.

Skills

Space planning

Cross-functional collaboration

Microsoft Office

Stakeholder engagement

Project management

Data analysis

Education

High school diploma or equivalent

Tools

CAFM/IWMS

AutoCAD

Excel

PowerPoint

Word

Job description

Facilities Space Planner

Posted 13 days ago Full Time Less than 10 applies 3 min average apply

Austin, TX 78701

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

At a site or campus level, the Space Planner ensures all locations are optimized according to client workplace standards by understanding current space availability, workplace conditions, and headcount projections by local business unit. This role develops and delivers space planning solutions aligned with property strategies, manages migration plans, and maintains accurate data systems to support both tactical and strategic business space requirements.

Your day-to-day tasks will include:

• Develop site-level blocking, stacking, and adjacency planning to optimize space allocation and meet business needs
• Create migration plans and sequencing strategies for group-level and individual moves across campus locations
• Manage and maintain CAFM/IWMS data systems to ensure accuracy of space inventory reporting and analytics
• Facilitate customer planning meetings with MAC teams to resolve planning issues and support service request implementation
• Prepare communications including floor plans, stack plans, and spend approval documents to help Business Representatives understand proposed accommodation solutions
• Track and report actual seat demand versus projected demand at the building level, forecasting inventory changes and site metrics
• Collaborate with Senior Site Leadership and Area Occupancy Planners on site-specific planning strategies and enforce space policies, standards, and protocols

Physical Demands and Work Environment:

• Standard office environment with regular computer use
• Ability to review and analyze floor plans and building layouts
• May require site walks and building inspections
• Occasional lifting or moving of materials related to space planning activities

Required Qualifications:

• High school diploma or equivalent
• Minimum of 3 – 5 years of experience in corporate environment.
• Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations is highly desirable
• Proven experience in space planning including stacking, blocking, and adjacency planning
• Demonstrated proficiency with CAFM/IWMS systems for space management and data maintenance
• Strong relationship building and customer service skills with ability to work cross-functionally
• Advanced proficiency in Microsoft Office tools (Excel, PowerPoint, Word)
• Excellent verbal and written communication skills for stakeholder engagement
• Proven ability to manage and deliver multiple projects simultaneously
• Strong problem-solving skills with tactical planning expertise

Preferred Qualifications:

• Experience with activity-based working programs and workplace strategy initiatives
• CAFM system experience
• AutoCAD skills for creating and modifying floor plans and space layouts
• Background working in corporate real estate or facilities management environments
• Familiarity with workplace standards and design guidelines
• Experience conducting data accuracy audits and space utilization analysis
• Knowledge of change management principles related to workplace moves
• Understanding of strategic real estate portfolio planning and forecasting

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Austin, TX

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

At a site or campus level, the Space Planner ensures all locations are optimized according to client workplace standards by understanding current space availability, workplace conditions, and headcount projections by local business unit. This role develops and delivers space planning solutions aligned with property strategies, manages migration plans, and maintains accurate data systems to support both tactical and strategic business space requirements.

Your day-to-day tasks will include:

• Develop site-level blocking, stacking, and adjacency planning to optimize space allocation and meet business needs
• Create migration plans and sequencing strategies for group-level and individual moves across campus locations
• Manage and maintain CAFM/IWMS data systems to ensure accuracy of space inventory reporting and analytics
• Facilitate customer planning meetings with MAC teams to resolve planning issues and support service request implementation
• Prepare communications including floor plans, stack plans, and spend approval documents to help Business Representatives understand proposed accommodation solutions
• Track and report actual seat demand versus projected demand at the building level, forecasting inventory changes and site metrics
• Collaborate with Senior Site Leadership and Area Occupancy Planners on site-specific planning strategies and enforce space policies, standards, and protocols

Physical Demands and Work Environment:

• Standard office environment with regular computer use
• Ability to review and analyze floor plans and building layouts
• May require site walks and building inspections
• Occasional lifting or moving of materials related to space planning activities

Required Qualifications:

• High school diploma or equivalent
• Minimum of 3 – 5 years of experience in corporate environment.
• Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations is highly desirable
• Proven experience in space planning including stacking, blocking, and adjacency planning
• Demonstrated proficiency with CAFM/IWMS systems for space management and data maintenance
• Strong relationship building and customer service skills with ability to work cross-functionally
• Advanced proficiency in Microsoft Office tools (Excel, PowerPoint, Word)
• Excellent verbal and written communication skills for stakeholder engagement
• Proven ability to manage and deliver multiple projects simultaneously
• Strong problem-solving skills with tactical planning expertise

Preferred Qualifications:

• Experience with activity-based working programs and workplace strategy initiatives
• CAFM system experience
• AutoCAD skills for creating and modifying floor plans and space layouts
• Background working in corporate real estate or facilities management environments
• Familiarity with workplace standards and design guidelines
• Experience conducting data accuracy audits and space utilization analysis
• Knowledge of change management principles related to workplace moves
• Understanding of strategic real estate portfolio planning and forecasting

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Austin, TX

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Facilities Space Planner

Austin, TX 78701

Applying to

Posted 13 days ago Full Time Less than 10 applies 3 min average apply