Facilities Space Planner

Penumbrainc; Alameda (CA); On-site; USD 71,000 - 90,000; Full time

Benefits offered by this job

Benefits package

Equity program

Paid holidays and vacation days

Paid sick time

Job summary

Penumbra in Alameda, CA seeks an Interior Support Specialist to assist space planning, furniture management, and project tracking under supervision. You will use AutoCAD and related tools to update seating and relocations while coordinating meetings and resources for ongoing facilities projects.

This role emphasizes maintaining QMS compliance, documenting project activity, and supporting the Principal Interior Designer and Project Planner in delivering high-quality outcomes across campuses.

Qualifications

• Associate degree or equivalent experience.
• AutoCAD, MS Word, Excel and PowerPoint proficiency.
• Photoshop/Illustrator and Revit knowledge is a plus.
• Timely task completion with accuracy and attention to detail.
• Strong communication and organizational skills.

Responsibilities

• Space Planning: AutoCAD updates for moves and seating; track relocations.
• File management: organize and update project materials and records.
• Furniture coordination: handle contracts, POs, and related docs.
• Move coordination: plan and communicate with Facilities.
• Standards adherence: maintain Penumbra design standards across campuses.
• Meetings: prepare minutes and distribute project correspondence.
• QMS compliance: follow quality systems and privacy/regulatory guidelines.
• Collaborate with interior designer, project planner and construction PM.

Skills

Strong communication

Interpersonal skills

Attention to detail

Time management

Problem solving

Education

Associate degree

Tools

AutoCAD

MS Word

Excel

PowerPoint

Photoshop

Illustrator

Revit

Microsoft Project

Job description

General Summary

As part of the Site Services Team, and under general supervision, assists Principal Interior Designer & Project Planner and Head of Construction Project Management with organizing and tracking project activities. Primary duties include computer-aided design and furniture management tasks related to new and ongoing Facilities projects. Role will focus on maintaining tools to track and report space planning project status as well as coordinate meetings, resources, equipment, and communicating information to internal and external customers.

Specific Duties and Responsibilities

• Space Planning: AutoCAD updates for individual and department moves and additions; track and update seating requests and relocations*
• Manage project-related paperwork by ensuring all necessary materials are properly filed, stored, and up to date*
• Furniture Coordination: researches, compiles, prepares scope, and performs tasks related to contracts, Certificates of Insurance, Purchase Orders, Blanket Purchase Orders, etc.*
• Move Coordination: work with Facilities team to plan and communicate move coordination* Finance Coordination: track and keep current staffing headcounts through move/new hire/termination*
• Standards Adherence: Work with Principal Interior Designer and Facilities Team to identify and maintain Penumbra design and finish standards across campuses, including color selection, finishes, signage, etc.
• Project Summaries: direct project correspondence by preparing meeting minutes and emails for distribution
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.*
• Understands relevant security, privacy and compliance principles and adheres to the regulations, standards, and procedures that are applicable to the Company.*
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.*
• Perform other work‑related duties as assigned.

*Indicates an essential function of the role

Position Qualifications

• Minimum education and experience: Associate degree with a minimum of 3+ years of related experience, or equivalent combination of education and experience
• Proficient in the use of AutoCAD, MS Word, Excel, and PowerPoint
• Knowledge of Adobe Photoshop, Adobe Illustrator, Revit (Penumbra does not have a license for this but it could provide a benefit), Microsoft Project a plus
• Track record of ensuring tasks are completed in a timely manner and went above expectations is a must
• High degree of accuracy and attention to detail
• Strong oral/written communication, interpersonal and computation skills
• Excellent organizational skills, with ability to prioritize assignments while handling various projects simultaneously
• Ability to exercise discretion and good judgment with confidential and sensitive information

Working Conditions

• General office, laboratory, and cleanroom environments.
• Potential exposure to blood-borne pathogens or chemicals commonly used in biomedical device manufacturing
• Requires some lifting and moving of up to 25 pounds.
• The employee is frequently required to stand, walk, sit, and reach with hands and arms, and to use a computer, sitting for extended periods.

Annual Base Salary Range: $71,000 - $90,000

We offer a competitive compensation package plus a benefits and equity program, when applicable.

Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

What We Offer

• A collaborative teamwork environment where learning is constant, and performance is rewarded.
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world’s most devastating diseases.
• A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.

For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.