Facilities Space Auditor - TS/SCI required

shine systems; Washington (District of Columbia); On-site; USD 95,000 - 130,000; Full time

Job summary

SHINE Systems is seeking a qualified Space Auditor to support the FLS Space Management Team with maintaining accurate, current, and relevant facility and occupancy data. The Space Auditor will work directly with Directorate and Office Space Coordinators, Site Chiefs, Building Managers, government personnel, and other stakeholders involved in space use, assignment, and allocation.

The selected candidate will conduct audits, validate occupancy, update seating allocations and floor plans, and

Qualifications

• Active TS/SCI clearance with CI Polygraph.
• Bachelor's degree in Architecture, Interior Design, Facilities Management, Engineering, Planning, or related field with 6+ years of experience or 10+ years in lieu of a degree.
• Experience using ARCHIBUS or comparable CAFM system.
• Proficiency with AutoCAD and Revit for floor plans and layouts.
• Experience conducting space audits, facility assessments, occupancy validations, or bed-down reviews.
• Field measurements and documentation of facility conditions.
• Ability to read blueprints and architectural drawings.
• Proficiency with Microsoft Office Suite, SharePoint, and Adobe products.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication, including for senior leadership.
• Strong customer service and stakeholder coordination.
• Ability to manage multiple assignments and adapt to changing priorities.
• Willingness to travel domestically and internationally, including overseas travel.

Responsibilities

• Maintain accurate space, occupancy, and utilization data.
• Coordinate with space coordinators and site managers on space allocation.
• Gather, analyze, and coordinate customer space and occupancy requirements.
• Conduct facility walks to validate conditions and seating allocations.
• Perform field measurements and verify room dimensions and layouts.
• Update floor plans and seating allocations based on audits.
• Resolve space discrepancies in assigned facilities.
• Develop and revise space layouts using AutoCAD and Revit.
• Read blueprints and architectural drawings.
• Maintain records of space usage, capacity, occupancy, and vacancy.
• Use ARCHIBUS to update records and generate utilization reports.
• Pull and analyze capacity, occupancy, vacancy, and utilization data from ARCHIBUS.
• Assist government personnel with space planning needs.
• Support strategic space planning and facility planning initiatives.
• Identify gaps in accountable spaces (1450/1450-1).
• Prepare reports, presentations, and communications for senior leadership.
• Facilitate meetings or workshops with stakeholders.
• Manage multiple projects and prioritize work per leadership expectations.
• Perform space audits at facilities worldwide with travel as required.

Skills

Active TS/SCI clearance with CI Poly

Communication skills

Analytical/problem solving

Customer service

Travel readiness

Education

Bachelor's degree in Architecture/Interior Design/Facilities Management or related field

Tools

ARCHIBUS

AutoCAD

Revit

Microsoft Office Suite

SharePoint

Adobe products

Job description

SHINE Systems is seeking a qualified Space Auditor to support the FLS Space Management Team with maintaining accurate, current, and relevant facility and occupancy data. The Space Auditor will work directly with Directorate and Office Space Coordinators, Site Chiefs, Building Managers, government personnel, and other stakeholders involved in the use, assignment, and allocation of space.

The selected candidate will conduct facility and site audits, validate occupancy and personnel bed-down information, update seating allocations and floor plans, and analyze building usage data to support space planning, utilization, and compliance efforts. This role requires strong attention to detail, customer service skills, technical proficiency with space management tools, and the ability to travel domestically and internationally.

Responsibilities

• Support the FLS Space Management Team in maintaining accurate space, occupancy, and utilization data.
• Coordinate directly with Directorate and Office Space Coordinators, Site Chiefs, Building Managers, and other stakeholders involved in space allocation and facility use.
• Gather, analyze, and coordinate customer space and occupancy requirements.
• Conduct facility and site walks to validate existing conditions, seating assignments, occupancy levels, and personnel bed-downs.
• Perform field measurements and verify room dimensions, layouts, and space configurations.
• Update floor plans and seating allocations based on audit findings and facility changes.
• Resolve spatial orientation, floor plan, and occupancy discrepancies within assigned facilities.
• Develop and revise space layouts using AutoCAD and Revit.
• Read and interpret blueprints, floor plans, architectural drawings, and facility documentation.
• Maintain accurate accounting of space usage, capacity, occupancy, and vacancy.
• Use ARCHIBUS Computer-Aided Facility Management software to update records and generate utilization reports.
• Pull and analyze capacity, occupancy, vacancy, and utilization data from the ARCHIBUS database.
• Assist government personnel in identifying and resolving immediate and future space planning and occupancy needs.
• Support strategic space planning, occupancy planning, and facility planning initiatives.
• Assist Space Planners in identifying gaps and discrepancies in 1450 and 1450-1 accountable spaces.
• Assemble and analyze building usage information to support planning, reporting, and compliance processes.
• Prepare written reports, presentations, and communications for senior leadership.
• Facilitate internal, public, and stakeholder meetings or workshops when applicable.
• Manage multiple projects and assignments simultaneously while prioritizing work in accordance with leadership expectations.
• Perform space audits at facilities worldwide, including domestic and international travel, on a bi-monthly or quarterly basis or more frequently as required by the customer.

Qualifications

• Active TS/SCI clearance with CI Polygraph
• Bachelor's degree in Architecture, Interior Design, Facilities Management, Engineering, Planning, or a related field and 6+ years of experience or 10+ years of experience in lieu of a degree.
• Prior experience using ARCHIBUS or a comparable Computer-Aided Facility Management system.
• Proficiency with AutoCAD and Revit for reviewing, developing, or updating facility floor plans and space layouts.
• Experience conducting space audits, facility assessments, occupancy validations, or personnel bed-down reviews.
• Ability to perform field measurements and accurately document facility conditions.
• Ability to read and interpret blueprints, architectural drawings, and floor plans.
• Proficiency with Microsoft Office Suite, SharePoint, and Adobe products.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills, including the ability to communicate with and prepare materials for senior leadership.
• Strong customer service and stakeholder coordination skills.
• Ability to manage multiple assignments and adapt to changing priorities.
• Ability and willingness to travel domestically and internationally, including periodic overseas travel.

Desired

• Experience with strategic space planning, occupancy planning, facilities planning, and workplace utilization analysis.
• Familiarity with federal space accountability requirements, including 1450 and 1450-1 accountable spaces.
• Experience maintaining space inventory, occupancy, and utilization data for large or geographically dispersed facility portfolios.

Determination

The final salary offered will be based on the awarded contract funding and the selected candidate’s experience, education, and geographic location.

SHINE Systems is an Equal Employment/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or veteran status, or any other protected class by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.