Facilities Resource Specialist II

Advocate Aurora Health; Rome (GA); On-site; USD 48,000 - 62,000; Full time

Job summary

Advocate Health is seeking a Facilities Planning-related role to oversee projects, equipment and furniture moves, and office relocations across its facilities. The role emphasizes pre-planning, post-assessment, data management, and clear, timely communication to keep work on schedule and within scope.

Responsibilities include coordinating with vendors and contractors, maintaining contract compliance, reporting to the Facilities Planning Manager, and ensuring efficient operations.

Qualifications

• Basic computer skills in Windows, Word, Excel and Power Point.
• Strong verbal and written communication with a focus on customer service.
• Ability to communicate effectively with customers across age groups.

Responsibilities

• Oversee facility planning assignments and manage projects with efficiency.
• Coordinate equipment and furniture moves for all properties.
• Perform pre-planning and post-assessment for office and building moves.
• Coordinate furniture deliveries and installations with vendors and contractors.
• Maintain daily data in computer systems and respond to assignments.
• Communicate with the team promptly and organize tasks to maximize productivity.
• Ensure updates are provided to the Facilities Planning Manager/Director.

Skills

Computer skills

Verbal communication

Written communication

Education

High school diploma

Associates degree

Job description

Job Description

Major Responsibilities:

Responsible for Facility Planning Assignments

• Operates, supervises, and manages projects in a professional manner with efficiency.
• Coordinate equipment and furniture moves as requested for all properties.
• Pre-planning and post-assessment for office and building moves.
• Responsible for coordination of furniture deliveries and installations.

Negotiates with contractors to support projects to achieve quality of service for our user departments and minimizes errors during the project.

• Contacts, negotiates with vendors on contracts and quotes for goods and services.
• Conducts market research, product research, product evaluations and coordinates with user departments.
• Coordinates with other departments to determine needs to support project functions

Assists in maintaining computer system files.

• Reviews, updates data in computer system with requests, assignments, locations within segments and modules for daily work assignments.

Responsible for communication with others effectively and timely and use good organizational skills to maximize productivity.

• Perform logistical communication with deliveries and staging for new equipment and installations.
• Demonstrates good telephone manners and effective communication skills.
• Effectively utilizes time & resources to maintain high level of productivity.
• Demonstrates good organizational skills.

Assures that Facilities Planning Manager and/or Director is informed of issues concerning department.

• Coordinates problems & issues pertaining to department with Facilities Planning Manager and/or Director.

Responsible for good decision making when appropriate.

• Demonstrates ability to exercise independent judgment in times of need and emergency situations.

Maintain ongoing contract management and compliance of the following: outside contracted support for moves and transfers of equipment and furniture, Document destruction, Furniture/Remodeling and facility standardization, Pest Control, Facility floral management, and disposition of decommissioned and surplus items from hospital inventory/equipment.

Supports needs of the Plant Facilities Team as appropriate.

Certification Required:

• None

Education Required:

• High school diploma required.

Work Experience Required:

• One-year on-the-job training or similar experience in an allied field.

Knowledge, Skills & Abilities Required:

• Basic computer skills in Windows, Word, Excel and Power Point
• Possesses strong verbal and written communication skills, has a commitment to customer service.
• Communicates effectively with all applicable customers and age groups.

Physical Requirements and Working Conditions:

• Mobile within entire facilities, which requires frequent walking, standing, climbing, crawling, squatting and kneeling.
• Frequent use of computer and telephone.
• Frequent reading and research.
• Occasional lifting of 25 lb. or more

Preferred Job Requirements

Preferred Certification/License/Registration

• Healthcare design & construction certifications preferred.

Preferred Education

• Associates degree preferred, or 2-3 years of related experience highly preferred.

Preferred Experience

• Healthcare design & construction experience preferred.