Facilities – Rail/Transit Contract Administrator

Johnson, Mirmiran & Thompson; Herndon (VA); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision Insurance

Life and Disability Insurance

Paid Time Off

Paid Holidays

Caregiver Leave Program

401K Retirement Plan (Traditional and

Job summary

Johnson, Mirmiran & Thompson is seeking a full-time Contracts Administrator in Herndon, VA to provide contract administration and support for rail/transit projects. You will oversee contracting processes, manage post-award activities, draft sub-consultant agreements, and coordinate with engineers, sub-consultants, and accounting to track budgets and profitability.

Qualified candidates have a bachelor's degree in business, engineering or related field and at least five years of experience with

Qualifications

• Bachelor's degree in business administration, engineering, or related field.
• 5 years of experience in developing and administering requests for proposals/bids/quotations, specifications, scope of work, and different types of contracts and agreements
• Ability to work independently and in a team

Responsibilities

• Oversee contracting process and related contracting activities
• Manages post-award contract administration functions for all lump sum or task work order contracts, including, but not limited to: Task Work Orders (TWO, Amendments, Supplemental Agreements, Action Request Forms, Automated Fee proposals and Insurance Certificate Requests
• Prepare sub-consultant agreement contracts on awarded projects
• Interact directly with Senior Project Engineers, sub-consultants and Accounting Department to manage financial aspects of contracts, track contract budgets and profitability
• Ensures contract compliance and efficient contract administration
• Provide assistance in marketing/business development efforts such as proposal/LOR development, scheduling client meetings, industry events etc. and participation in industry related events
• Assist in general administrative duties such as phone coverage, ordering office supplies, data entry, applying for/renew local business licenses, processing outgoing UPS shipments, sorting incoming/outgoing mail, filing and maintaining filing systems, running errands, making reservations, typing correspondence and performing all related general office requests
• Assist managers with administrative tasks (i.e. expense reports etc.)

Skills

Independent work

Detail-oriented

Team environment

Education

Bachelor's degree in business administration or engineering

Tools

Word

Excel

MS Outlook

Job description

Facilities – Rail/Transit Contract Administrator

Construction Management/Inspection - Facilities

All Locations

Herndon, VA

Tracking Code

26975

Position Type

Full-Time/Regular

Job Description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

Position summary:

JMT is seeking a full-time Contracts Administrator to provide contract administration and administrative support.

Compensation for this position is $110,000.00- $140,000.00, commensurate with experience, education and certifications. The provided range is a good faith estimate based on the requirements described within the job description. We notice that we receive a wide variety of applicants and recognize that the person selected may be less experienced or more experienced. If so, the actual salary range may vary from the estimate provided.

Essential functions and responsibilities

• Oversee contracting process and related contracting activities
• Manages post-award contract administration functions for all lump sum or task work order contracts, including, but not limited to the following: Task Work Orders (TWO, Amendments, Supplemental Agreements, Action Request Forms, Automated Fee proposals and Insurance Certificate Requests
• Prepare sub-consultant agreement contracts on awarded projects
• Interact directly with Senior Project Engineers, sub-consultants and Accounting Department to manage financial aspects of contracts, track contract budgets and profitability
• Ensures contract compliance and efficient contract administration
• Provide assistance in marketing/business development efforts such as proposal/LOR development, scheduling client meetings, industry events etc. and participation in industry related events
• Assist in general administrative duties such as phone coverage, ordering office supplies, data entry, applying for/renew local business licenses, processing outgoing UPS shipments, sorting incoming/outgoing mail, filing and maintaining filing systems, running errands, making reservations, typing correspondence and performing all related general office requests
• Assist managers with administrative tasks (i.e. expense reports etc.)

Nonessential functions and responsibilities

• Perform other related tasks as assigned

Required Skills

• Should be able to work independently as well as in a team environment
• Ideal candidate should be reliable, detail-oriented and able to complete multiple work assignments
• Strong computer skills with proficiency in Word, Excel and MS Outlook

Required Experience

• Bachelor's Degree business administration, engineering, or related field
• 5 years of experience in developing and administering requests for proposals/bids/quotations, specifications, scope of work, and different types of contracts and agreements

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

JMT offers outstanding opportunities for career and professional growth. We are 100% employee-owned (ESOP) and offer outstanding health care coverage and other benefits, including:

• Affordable Medical, Dental & Vision Insurance
• Company paid Life and Disability Insurance
• Paid Time Off
• Paid Holidays
• Paid Caregiver Leave Program
• 401K Retirement Plan (Traditional and Roth options)

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.