Facilities Project Manager – Union Staff Oversight

U.S. Facilities, Inc; Philadelphia (Philadelphia County); On-site; USD 110,000 - 150,000; Full time

Job summary

U.S. Facilities, Inc. is seeking an experienced Project Manager to oversee operations, maintenance, repairs and cleanliness at the assigned facility in the United States.

You will supervise union‑represented trades and janitorial staff, manage budgets and schedules, and coordinate with the client to ensure compliance with contractual and safety standards. The role requires strong leadership, budgeting, and communication skills, with a proven ability to drive maintenance programs and capital

Qualifications

• Ten years of progressive experience in facilities maintenance, building operations, or janitorial services, including supervision of union‑represented staff.
• Working knowledge of building systems including HVAC, electrical, plumbing, carpentry, painting, cleaning and sanitation.
• Experience managing preventive maintenance programs, work orders, cleaning schedules, quality-control inspections, emergency response, supplies, vendors and subcontractors.
• Staff management experience including hiring, training, coaching, performance appraisals and disciplinary actions.
• Demonstrated experience working in a union environment with collective bargaining agreements and grievance procedures.
• Ability to coordinate capital projects, maintenance plans, shutdowns and funding requests from conception through completion.
• Strong financial analysis, budgeting, cost-control, reporting and computer skills.
• Strong leadership, customer service, communication, problem-solving and team-building skills.
• Proficiency with CMMS and Microsoft Office programs.
• Valid driver’s license and ability to travel as needed; authorized to work in the United States; no sponsorship provided.

Responsibilities

• Supervise union‑represented skilled trades, janitorial staff, and subcontractors in maintenance, repair, cleaning and improvement work.
• Plan, assign, prioritize and monitor daily work orders, preventive maintenance and emergency repairs.
• Enforce safety regulations, permit requirements and proper use of PPE to ensure a safe workplace.
• Maintain facility in a safe, reliable, clean and operational condition per contract specs and codes.
• Conduct regular facility and janitorial inspections, identify deficiencies and implement corrective actions.
• Coordinate maintenance services for building systems including electrical, plumbing, HVAC, carpentry, painting and cleaning.
• Manage capital improvements, small projects and vendor work from planning through completion.
• Ensure teams have tools, materials, equipment, training and information needed to perform tasks.
• Maintain accurate maintenance records, reports and budget tracking.
• Administer collective bargaining provisions on scheduling, overtime, seniority and performance; work with HR on grievances.
• Review invoices for labor, materials and subcontracted services and support client billing.
• Respond promptly to facility issues, service interruptions and client concerns.
• Foster strong client relationships and communicate project status; support contract renewals and upsell opportunities.
• Recruit, hire, train, coach, evaluate and discipline staff per policy and agreements.

Skills

Leadership

Project management

Budgeting

Communication

Team-building

Problem solving

Customer service

Scheduling

Safety compliance

Union experience

Education

Bachelor's degree in facilities management or related field

High school diploma or equivalent

Tools

Microsoft Office

Excel

Outlook

Word

CMMS

Job description

U.S. Facilities, Inc. is seeking an experienced Project Manager to oversee operations, maintenance, repairs and cleanliness at the assigned facility in the United States.

You will supervise union‑represented trades and janitorial staff, manage budgets and schedules, and coordinate with the client to ensure compliance with contractual and safety standards. The role requires strong leadership, budgeting, and communication skills, with a proven ability to drive maintenance programs and capital