Facilities Project Manager (Term-Limited)

ACLU - National Office; Washington (District of Columbia); Hybrid; USD 110,000 - 145,000; Full time

Job summary

The ACLU is seeking a Facilities Project Manager for the Business Operations and Support Services department in Washington, DC. This full-time, hybrid role reports to the Director of Facilities and will oversee renovation and construction projects for ACLUs facilities, including the National Headquarters in New York City.

Responsibilities include managing vendors, budgets, and schedules, coordinating with design and construction teams, and ensuring compliance and effective workplace operations.

Qualifications

• Demonstrated experience in design and construction project management.
• Thorough understanding of workplace operations and effective workplace design.
• Knowledge of change management and project management best practices; able to communicate with staff at all levels.
• Experience with small and medium scale projects in large buildings.
• Experience in nonprofit environment preferred.
• Experience managing construction projects in occupied spaces.
• Experience managing permitting and building compliance.
• Strong project management skills.
• Problem solving and independent decision-making abilities.
• Ability to navigate a complex organizational structure.
• Strong presentation and communication skills.

Responsibilities

• Lead renovation and construction projects for ACLUs owned buildings in DC and HQ in NYC and satellite offices.
• Manage vendors, architects, engineers, and contractors; oversee contracts and change orders.
• Develop and track project budgets; ensure projects stay on schedule and within budget.
• Coordinate with senior staff to define program needs and communicate with consultants.
• Support risk management, change management strategies, and stakeholder communications.
• Occasional travel as needed; work in a hybrid model with in-office days.

Skills

Design & Construction PM

Job description

ABOUT THE JOB

The ACLU seeks applicants for the full‑time position of Facilities Project Manager in the Business Operations and Support Services (BOSS) Department of the ACLU’s National office in Washington, D.C. This is a hybrid role that has minimum in‑office requirements of three (3) days per week or twelve (12) days per month. This is a two‑year term-limited position.

The Business Operations and Support Services department, in the office of the Chief Operating Officer, works to enable organizational and operational effectiveness by partnering with ACLU staff across the enterprise to develop the business solutions, training, support, physical space planning, and evaluation resources needed to maximize resources and achieve the organization’s strategic goals.

WHAT YOU'LL DO

Reporting to the Director of Facilities, the Facilities Project Manager will lead renovation and construction projects of the ACLU’s owned building in Washington, DC and the National Headquarters in New York City. The Facilities Project Manager will lead and manage other design and construction projects in the ACLU’s satellite offices to support the organization’s needs for effective workplace operations. The Facilities Construction Project Manager will also assist in establishing the aesthetic representation of the ACLU’s mission and vision and interpreting/communicating this between the organization and its consultants. This position will be based out of the Washington, DC office. This is a 2-year term position.

YOUR DAY TO DAY

• Manage and oversee renovation and construction projects in ACLUNationalfacilities.
• Coordinate withSeniorACLU staff inestablishinga program andinterface witharchitects todeterminefutureoptimalspace usagedesign.
• Manage selection of vendors associated with design and construction projects. Including preperation and evaluation of requests for proposals for consultants, general contractors, and subcontractors.
• Coordinate the activities of consultants, including Architects, Engineers, and Expeditors to ensure projects are programmed, designed,permittedand bid appropriately
• Coordinate the activities of construction managers and contractors to ensure that projects are bid,contractedand delivered as designed, on schedule and on budget
• Develop,estimateand track project budgets, takingappropriate actionwhen necessary to ensure adherence to budgetary limitations as well as to ensure projects stay on budget
• Assistlegalteam in negotiating contracts and setting business terms with vendors and consultants for such contracts.
• Administrate all Contracts, Purchase Orders, Change Orders, Requisitions and Payments
• Develop andmaintainproject status reports providing management and leadership with project status and finance reports.
• Act as a liaison between staff, leadership,vendorsand other project stakeholders.
• Develop and manage communication and change management strategies.
• Manage project risks anddeterminesolutions and mitigation strategies.
• Willingness to travel, as needed.

FUTURE ACLU'ERS WILL

• Be committed to advancing the mission of the ACLU
• Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives
• Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts

WHAT YOU'LL BRING

• Demonstrated experience in design and construction project management.
• Thorough understanding of workplace operations and effective workplace design.
• Knowledge of best practices in change management andproject management and ability to communicate with staff of all levels.
• Experience with small and medium scale projects in large scale buildings.
• Experience working in a nonprofit environment preferred.
• Experience managingconstructionprojects in an occupied space.
• Experience managing permitting and building compliance.
• Strong construction project management skills.
• Problem solving skills, decision‑making ability, and the ability to take initiative required.
• Ability to exercise independent judgment and act within established policies and procedures.
• Strong skills navigating a complex organizational structure.
• Strong presentation and communication skills.
• Ability to solve problems and make independent decisions of crucial consequence, while considering organizational guidelines and strict confidentiality.
• Ability to work independently and as part of a team, while fostering a team‑focused environment that encourages collaboration and peer support.
• Flexibility to work on‑site additional days as necessitated by active project schedules and operational demands
• Willingness to travel, as needed.

COMPENSATION

The ACLU is committed to equity, transparency, and clarity in pay. Consistent with our compensation philosophy, there is a set salary for each role based on geographic work location. The annual salary for this position is $128,294.00 (Level G), reflecting the salary of a position based in New York, NY. Salaries are subject to a regional pay adjustment if authorization is granted to work outside of the location listed in this posting.

For details on our pay structure, please visit: https://www.aclu.org/careers/ACLU_Geographic_Pay_Structure-July_2024.pdf

WHY THE ACLU

For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people.

We know that great people make a great organization. We value our people and know that what we offer is essential not just their work, but to their overall well‑being.

At the ACLU, we offer a broad range of benefits, which include:

• Time away to focus on the things that matter with a generous paid time‑off policy
• Focus on your well‑being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
• Plan for your retirement with 401k plan and employer match
• We support employee growth and development through annual professional development funds, internal professional development programs and workshops

OUR COMMITMENT TO ACCESSIBILITY, EQUITY, DIVERSITY & INCLUSION

Accessibility, equity, diversity and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all. For us diversity, equity, accessibility, and inclusion are not just check‑the‑box activities, but a chance for us to make long‑term meaningful change. We are a community committed to learning and growth, humility and grace, transparency and accountability. We believe in a collective responsibility to create a culture of belonging for all people within our organization – one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti‑oppression, anti‑ableism, and anti‑racism internally as we are externally. Because whether we’re in the courts or in the office, we believe ‘We the People’ means all of us.

With this commitment in mind, we strongly encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law.

The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email [e-mail]. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.