Facilities Construction Project Manager

ACLU; Washington (District of Columbia); On-site; USD 125,000 - 132,000; Full time

Benefits offered by this job

Paid time off

Healthcare benefits

401k with employer match

Professional development funds

Job summary

The ACLU seeks applicants for the full-time position of Facilities Construction Project Manager in the Business Operations and Support Services department at the National office in Washington, DC. This is a hybrid role with three in-office days per week and a two-year term-limited appointment.

Reporting to the Director of Facilities, the role leads renovation and construction projects, coordinates with architects and vendors, and ensures projects meet budget and schedule.

Qualifications

• Demonstrated experience in design and construction project management.
• Thorough understanding of workplace operations and space design.
• Knowledge of change and project management best practices; ability to communicate with staff at all levels.
• Experience managing construction projects in large or occupied spaces.

Responsibilities

• Manage renovation and construction projects in ACLU National facilities.
• Coordinate with senior staff and architects to determine space usage design.
• Select vendors and evaluate RFPs for consultants, GC, subcontractors.
• Coordinate consultants and CM/contractors to ensure projects are on time and on budget.
• Develop and track project budgets and take action to stay within limits.
• Assist legal in negotiating contracts and terms with vendors.
• Administer contracts, POs, change orders, and payments.
• Develop project status reports for management and finance.
• Act as liaison among staff, leadership, vendors, and stakeholders.
• Develop change management and communication strategies.

Job description

About The Job The ACLU seeks applicants for the full-time position of

This is a two-year term-limited position. The Business Operations and Support Services department, in the office of the Chief Operating Officer, works to enable organizational and operational effectiveness by partnering with ACLU staff across the enterprise to develop the business solutions, training, support, physical space planning, and evaluation resources needed to maximize resources and achieve the organization’s strategic goals.

About The Job The ACLU seeks applicants for the full-time position of Facilities Construction Project Manager in the Business Operations and Support Services (BOSS) Department of the ACLU's National office in Washington, D.C. This is a hybrid role that has minimum in-office requirements of three (3) days per week or twelve (12) days per month. This is a two-year term-limited position. The Business Operations and Support Services department, in the office of the Chief Operating Officer, works to enable organizational and operational effectiveness by partnering with ACLU staff across the enterprise to develop the business solutions, training, support, physical space planning, and evaluation resources needed to maximize resources and achieve the organization’s strategic goals.

What You'll Do Reporting to the Director of Facilities, the Facilities Construction Project Manager will lead renovation and construction projects of the ACLU’s owned building in Washington, DC and the National Headquarters in New York City. The Facilities Construction Project Manager will lead and manage other design and construction projects in the ACLU’s satellite offices to support the organization’s needs for effective workplace operations. The Facilities Construction Project Manager will also assist in establishing the aesthetic representation of the ACLU’s mission and vision and interpreting/communicating this between the organization and its consultants. This position will be based out of the Washington, DC office. This is a 2-year term position.

Your Day to Day

• Manage and oversee renovation and construction projects in ACLU National facilities.
• Coordinate with Senior ACLU staff in establishing a program and interface with architects to determine future optimal space usage design.
• Manage selection of vendors associated with design and construction projects. Including preparation and evaluation of requests for proposals for consultants, general contractors, and subcontractors.
• Coordinate the activities of consultants, including Architects, Engineers, and Expeditors to ensure projects are programmed, designed, permitted and bid appropriately
• Coordinate the activities of construction managers and contractors to ensure that projects are bid, contracted and delivered as designed, on schedule and on budget
• Develop, estimate and track project budgets, taking appropriate action when necessary to ensure adherence to budgetary limitations as well as to ensure projects stay on budget
• Assist legal team in negotiating contracts and setting business terms with vendors and consultants for such contracts.
• Administrate all Contracts, Purchase Orders, Change Orders, Requisitions and Payments
• Develop and maintain project status reports providing management and leadership with project status and finance reports.
• Act as a liaison between staff, leadership, vendors and other project stakeholders.
• Develop and manage communication and change management strategies.
• Manage project risks and determine solutions and mitigation strategies.
• Willingness to travel, as needed.

Future ACLU'ERS Will

• Be committed to advancing the mission of the ACLU
• Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives
• Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts

What You'll Bring

• Demonstrated experience in design and construction project management.
• Thorough understanding of workplace operations and effective workplace design.
• Knowledge of best practices in change management and project management and ability to communicate with staff of all levels.
• Experience with small and medium scale projects in large scale buildings.
• Experience working in a nonprofit environment preferred.
• Experience managing construction projects in an occupied space.
• Experience managing permitting and building compliance.
• Strong construction project management skills.
• Problem solving skills, decision-making ability, and the ability to take initiative required.
• Ability to exercise independent judgment and act within established policies and procedures.
• Strong skills navigating a complex organizational structure.
• Strong presentation and communication skills.
• Ability to solve problems and make independent decisions of crucial consequence, while considering organizational guidelines and strict confidentiality.
• Ability to work independently and as part of a team, while fostering a team-focused environment that encourages collaboration and peer support.
• Flexibility to work on-site additional days as necessitated by active project schedules and operational demands
• Willingness to travel, as needed.

Compensation The ACLU is committed to equity, transparency, and clarity in pay. Consistent with our compensation philosophy, there is a set salary for each role based on geographic work location. The annual salary for this position is $128,294.00 (Level G), reflecting the salary of a position based in New York, NY. Salaries are subject to a regional pay adjustment if authorization is granted to work outside of the location listed in this posting. For details on our pay structure, please visit: https://www.aclu.org/careers/ACLU_Geographic_Pay_Structure-July_2024.pdf

Why the ACLU For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people. We know that great people make a great organization. We value our people and know that what we offer is essential not just their work, but to their overall well-being. At the ACLU, we offer a broad range of benefits, which include:

• Time away to focus on the things that matter with a generous paid time-off policy
• Focus on your well-being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
• Plan for your retirement with 401k plan and employer match
• We support employee growth and development through annual professional development funds, internal professional development programs and workshops

Our commitment to Accessibility, Equity, Diversity & Inclusion Accessibility, equity, diversity and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all. For us diversity, equity, accessibility, and inclusion are not just check-the-box activities, but a chance for us to make long-term meaningful change. We are a community committed to learning and growth, humility and grace, transparency and accountability. We believe in a collective responsibility to create a culture of belonging for all people within our organization – one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti-oppression, anti-ableism, and anti-racism internally as we are externally. Because whether we’re in the courts or in the office, we believe ‘We the People’ means all of us.

With this commitment in mind, we strongly encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law.

We are committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email [e-mail]. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.