Facilities Project Coordinator - Research - Facilities Management

Arizona-State-University; Tempe (AZ); On-site; USD 58,000 - 62,000; Full time

Benefits offered by this job

Vacation and sick leave

Tuition Reduction Program

Paid parental leave

Dental, vision, and life insurance

ASU discounts

Wellness program

Job summary

Arizona State University in Tempe is seeking a Facilities Specialist 2 to provide intermediate facilities operations support for a Research space portfolio. The role coordinates small construction projects, tenant improvements, and restoration work in alignment with established policies and procedures.

You will collaborate with tenants, ASU service groups, and external agencies to ensure specifications are met, develop scopes of work, prepare budgets, and schedule contractors.

Qualifications

• Bachelor's degree and 3+ years of relevant experience or an equivalent combination.
• Experience with Tenant Improvement projects and coordination of construction.
• Knowledge of planning, budgeting, scheduling, and contract delivery processes.
• Ability to read plans and specifications and ensure conformance with project requirements.

Responsibilities

• Coordinate small construction projects, restoration work, and tenant improvements.
• Coordinate work with tenants, ASU service groups, and outside agencies to meet specifications.
• Develop scope of work and manage projects from start to finish.
• Monitor progress for timeliness, conformance, and workmanship.
• Prepare cost estimates for labor, materials, and equipment for renovations.
• Prepare and obtain funding approvals and coordinate contracting.
• Schedule contractors and sub-contractors; attend pre-construction conferences.
• Review plans for conformance to project requirements.
• Coordinate installation of Furniture, Fixtures, and Equipment and staff relocations.
• Create and update the space characteristic database.

Skills

Tenant Improvement

Plans & Specs

Cost estimating

Contracting delivery

MS Office

Effective communication

Education

Bachelor's degree

Construction Management degree

Registered Architect

Professional Engineer License

Tools

Microsoft Word

Microsoft Excel

Microsoft Project

Microsoft Outlook

Job description

Job Profile:Facilities Specialist 2Job Family:Facilities ManagementTime Type:Full timeApply before 11:59 PM Arizona time the day before the posted End Date.Minimum Qualifications:Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.Job Profile Summary:Provides intermediate to complex facilities operations support for a department based on established policies and procedures.Job Description:Facilities Development and Management, Facilities Management, Research seeks a Facilities Project Coordinator to coordinate facilities projects, small construction and tenant improvements for Research spaces.Essential Duties:Coordinate small construction projects, restoration work, and tenant improvements.Coordinate work with tenant user and all appropriate ASU service groups and outside agencies, ensuring procedures and materials comply with specifications.Develop scope of work and manage projects.Observe work in progress to gauge timeliness, conformance with requirements, and acceptable workmanship.Interview customers to collect information for designing their tenant improvement plan, accounting for all required services and construction.Provide cost estimates for labor, materials, and equipment for renovation designs.Prepare and obtain funding approvals for projects.Coordinate and schedule contractors and sub-contractors work activities.Attend pre-construction conferences and reviews contract bidding documents.Review contract plans and specifications for conformance to project requirements.Obtain approvals and submit all paperwork to appropriate agencies where required for renovation designs. Consult with the user in general laboratory systems design and parts acquisition; examples include special acid sinks, strain gauges, and measurement equipment.Coordinate maintenance and service issues with maintenance personnel where required.Coordinate installation of Furniture, Fixtures, and Equipment and schedule/coordinate department staff relocation.Create and update space characteristic database.Evidence of effective communication skills.DAYS AND SCHEDULE: Mon – Fri 8:00AM – 5:00PMThis position is based at ASU’s Tempe campus but will require working from other campuses depending on operational needs.Position Salary Range:$58,000 to 62,000 annually. ASU offers a comprehensive benefits package with the State of Arizona.Desired Qualifications:Experience in:managing Tenant Improvement projects, in a college or university setting preferredreading and interpreting plans and specifications and comparing them with construction in progresscost estimating, budgeting, and schedulingcontracting delivery processes; CMAR, Job Order Contracting, Design/Bid/Buildusing Microsoft Office Applications (e.g. Word, Outlook, Project, Excel) Demonstrated knowledge of:facilities planning and construction management processes and proceduresbuilding construction, materials, and methodsbuilding codes and standards of practiceStructural, Mechanical, Electrical, or Process Piping SystemsEvidence of:a degree in Construction Management, Registered Architect, or a Professional Engineer License or equivalenteffective communication skillsWorking Environment:Walk in extreme and varying temperatures to service locations throughout the campus.Required to stand for varying lengths of time and walk moderate distances to perform work.Frequent bending, reaching, lifting, pushing and pulling up to 50 pounds.Work conditions will include exposure to outside temperatures and climbing ladders to inspect work.May be exposed to hazardous and dangerous materials, tools, and equipment which will require safety precautions and/or specific process to be followed and may include the use of Personal Protection Equipment (PPE).Drive University vehicles/carts.Department Statement:What’s in it for you?Looking for an employer that offers you solid growth opportunities, as well as an inclusive culture and work/life balance? ASU offers the following:22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition12 weeks of paid parental leave following the birth or adoption of a childAffordable benefits package including dental, vision, and life insurance benefits. More information available at https://cfo.asu.edu/benefitsRetirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)Paid time for volunteer and professional developmentWellness program for preventative health education and screeningsDisability and leave program for income protectionFree and confidential Employee Assistance services, helping to manage personal difficulties or life challengesASU Discounts to sports/events along with discounts with ASU partnershipsASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position.This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd) but will require working from other campuses depending on operational needs.This position requires that you must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.Driving Requirement:This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.Location:Campus: TempeFunding:No Federal FundingInstructions to Apply:Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.Please use the link below to log in using single sign-on.https://www.myworkday.com/asu/d/inst/1$9925/9925$26751.htmldTo be considered, your application must include all of the following attachments:Cover letterResume or CVMultiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.ASU Statement:Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobaccoAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.Notice of Availability of the ASU Annual Security and Fire Safety Report:In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .Employment Verification Statement:ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.Background Check Statement:ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.Fingerprint Check Statement:A fingerprint check is not required for this position.