Facilities Procurement Specialist II

Loyola Marymount University; Los Angeles (CA); On-site; USD 79,000 - 102,000; Full time

Job summary

Loyola Marymount University seeks a procurement professional to manage purchasing for Facilities Management. You will source items, negotiate contracts, and coordinate with vendors to ensure timely delivery and compliance with university policies.

The role emphasizes cost analysis, process improvement, and effective communication with internal stakeholders and external suppliers. A bachelor’s degree and several years of purchasing experience are required, with Workday experience preferred.

Qualifications

• Bachelor’s Degree in Business, supply chain management or related field.
• Four years of related job experience in purchasing/buying.
• Experience with Workday Enterprise System is preferred.
• Demonstrated knowledge in procurement, contracts and inventory control in higher education.

Responsibilities

• Purchase items, services and materials for Facilities Management and liaise with suppliers to ensure on-time delivery.
• Develop supplier relationships and sourcing strategies to optimize cost and enable JIT inventory.
• Prepare and manage RFPs/RFQs/RFIs and summarize results for stakeholders.
• Maintain procurement files and ensure compliance with university policies.

Skills

Analytical mindset

Cost analysis

Vendor relations

Communication

Education

Bachelor's degree in Business or related field

Tools

MS Word

Outlook

Excel

Job description

Position SummaryThis position performs journey-level detail-oriented and analytical work requiring advanced data reporting skills. This position will also ensure timely, efficient, orderly and cost-effective repair and service of LMU Facilities and equipment through purchasing and contract negotiation.Position Specific Accountabilities/Responsibilities1. Purchase items, services, materials, equipment and/or supplies as requested by and in support of all aspects of the Facilities Management department. Utilize enterprise procurement system in support of operational needs and streamline existing process and procedures. Communicate with vendors and transportation companies to ensure items, materials, equipment and/or supplies ordered are shipped and delivered by required dates. Expedite orders as needed.2. Seek out and develop long term relationships with suppliers to assist in the development of process improvement and JIT inventory replenishment in support of operational needs.3. Maintain proper vendor relations consistent with good business practices which are ethical and legal.4. Maintain procurement files and records in accordance with university policy/procedures, and industry best practices.5. Develop and investigate supply source and implement sourcing strategies to ensure adequate source of supply while balancing costs. Maintain communication to all suppliers to ensure good working relationships. Evaluate and document supplier performance as needed by FM leadership.6. Keeps informed on cost of goods, pricing trends, and other matters, knowledge that will result in minimizing cost of purchased materials and services.7. Provide reports on spend data for financial and process improvement analysis and reporting.8. Keep informed on cost of goods, pricing trends, and other matters, knowledge that will result in minimizing cost of purchased materials and services.9. Analyze situations accurately and adopt an effective course of action while being flexible.10. Ability to manage procurement aspects of a major capital building program including bid document preparation in consultation with various staff and consultants, bid award, execution and approval of construction, maintenance and supply contracts.11. Responsible for conducting RFPs, RFI (Request for Information), RFQ (Request for Qualifications) and summarizing results for presentation to stakeholders.12. Perform other duties as assigned or requested.Loyola Marymount University ExpectationsExhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.Requisite QualificationsTypically a Bachelor’s Degree in Business, supply chain management or related field or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills and abilities needed to keep abreast of regulation/policy changes.Four years of related job experience in purchasing/buying.Experience with Workday Enterprise System is preferred.Demonstrated knowledge in the areas of principles and practices related to facilities contract, procurement and inventory control; source of supplies; equipment and services used in higher education consistent with industry best practices; policies.Facilities and Construction experience preferred.Ability to plan, organize, control, and process orders within the procurement team.Ability to work within the overall organization of the University and work with skilled and unskilled personnel and administrators.Must possess good oral and written communication skills and be able to follow oral and written instructions. Ability to express ideas effectively and concisely.Must be willing to seek training to enhance or learn new skills.Must be accessible and available in the event of emergencies or when needed to meet the ongoing missions of the University.Must possess knowledge of MS Word, Outlook.Must possess advanced Excel spreadsheet skills required for cost analysis/supplier cost management (e.g. spend analysis, cost savings, supplier performance).Strong analytical mindset with experience handling large datasets.Ability to effectively work individually or in teams as well as with diverse groups.Ability to effectively communicate orally, in writing or electronically.Ability to work effectively in a service oriented environment subject to frequently changing priorities.Ability to follow through and carry out assignments.Ability to understand and apply University and Departmental policies and procedures.Valid California driver’s license.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.#HERC# #HEJ#Staff RegularSalary range$78,600.00 - $102,200.00 Salary commensurate with education and experience.Please note that this position may not be eligible for visa sponsorship now or in the future.Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at [e-mail] or by phone at [phone]. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.