Facilities Planner I, Workspace Planning

Hospital for Special Surgery; New York (NY); On-site; USD 74,000 - 112,000; Full time

Job summary

Hospital for Special Surgery seeks a Facilities Planner I to support enterprise space management, regional growth, and campus transformation. You will manage space data, IWMS modules, and moves while collaborating with HR, IT, and external vendors to implement new workplace strategies.

The role emphasizes project management, analytical thinking, and change management as the organization evolves into a more modern, agile workplace.

Qualifications

• Bachelor’s degree required in Architecture, Business, Healthcare, or related field.
• 2–5 years of space planning and healthcare workplace experience.
• Strong communications and multi-project management skills.

Responsibilities

• Manage the HSS Integrated Workplace Management System (IWMS).
• Maintain up to date floor plans and space assignments.
• Provide support in coordinating and managing reservation activities.
• Assist in the creation of framework for a formal space committee.
• Oversee the planning, design, implementation, and maintenance of physical signage across the organization.
• Coordinate with leadership to implement new workplace strategies and develop space allocation plans utilizing workspace data.
• Liaising with departmental managers to determine space requirements.
• Assist in the development of signage guidelines and manage external vendors.

Skills

Space planning

Project management

Healthcare facilities

Communication skills

Education

Bachelor's degree in Architecture, Business, Healthcare or related field

Tools

Revit

AutoCAD

Adobe Creative Cloud

Bluebeam

MS Excel

MS PowerPoint

Archibus

Job description

How you move is why we’re here. Now more than ever. Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.

HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation.

Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Emp Status Regular Full time Work Shift Compensation Range The base pay scale for this position is $73,500.00 - $112,250.00. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

What you will be doing: HSS, the world leader in musculoskeletal health, is seeking a Facilities Planner I for an exciting opportunity to support the continued strategic growth of the organization.

As demand for HSS services continues to expand, this role will contribute to the enterprise space management strategy and support the development of new regional locations, as well as the transformation of the main campus.

As a member of the Planning, Design, and Construction (PDC) team, the Facilities Planner I will manage the Space, Reservation, and Move modules within the HSS Archibus Integrated Workplace Management System (IWMS), ensuring accurate space data, streamlined scheduling, and seamless coordination of moves.

This role will also support a workplace planning initiative aimed at evolving HSS into a more modern, agile organization through the implementation of forward-thinking workplace models.

Strong project management, analytical, and change management skills will be essential to the success of this transformation.

In addition, the Facilities Planner I will oversee the planning, design, implementation, and maintenance of physical signage across the organization, supporting both new projects and existing facilities.

This role will collaborate closely with cross-functional teams including Human Resources, Operational Excellence, Information Technology, and external vendors and consultants, as well as key stakeholders across the organization.

Given the unique challenges and opportunities associated with this role within the Planning, Design and Construction department at HSS, the successful candidate will have the opportunity to expand their skill set across multiple areas, while also positioning themselves for continued professional growth and advancement.

Key Responsibilities

• Manage the HSS Integrated Workplace Management System (IWMS)
• Maintain up to date floor plans and space assignments
• Provide support in coordinating and managing reservation activities
• Assist in the creation of framework for a formal space committee
• Oversee the planning, design, implementation, and maintenance of physical signage across the organization
• Coordinate with leadership to implement new workplace strategies and develop space allocation plans utilizing workspace data
• Liaising with departmental managers to determine space requirements
• Assist in the development of signage guidelines
• Support the coordination and management of external consultants such as signage and IWMS vendors

Minimum Qualifications

• Bachelor's degree (e.g., BA, BS, BSN, BSW) in Architectural, Business, Healthcare, or related professional degree required
• 2-5 years of experience in space planning, workplace and healthcare preferred

Preferred Experience and Proven Abilities

• Full working knowledge of software including Revit, AutoCAD, Adobe Creative Cloud Suite, Bluebeam, MS Excel, and MS PowerPoint are required.
• Previous experience with Archibus preferable
• Able to take complex, multi-dimensional ideas to paper
• Strong oral and written communication skills
• Demonstrated ability to handle multiple projects
• Demonstrated capacity to multi-task and utilize critical thinking skills to identify and solve problems
• An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding
• Able to work effectively when the way forward is not obvious, and resilient in recovering from setbacks and skilled at finding detours around obstacles

Non-Discrimination Policy

Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.

HSS is nationally ranked No. 1 in orthopedics (for the 17th year in a row) and No. 3 in rheumatology by U.S. News & World Report (2026-2027).

Our guiding principles are helping us in our search for exceptional talent-candidates that align with our unique workplace culture and who want to maximize the abundant opportunity for growth and success.

Our patients say it best: We receive consistently high ratings from our patients for the quality of our doctors and our hospital. More than 3,000 have shared their experience in their own words.