Facilities Planner

AbbVie; North Chicago (IL); On-site; USD 90,000 - 140,000; Full time

Job summary

AbbVie Inc. is seeking a Facility Planner to optimize AbbVie’s workspace, build strong relationships with business units, and align goals across the organization.

You will lead front-end planning, define space requirements, and ensure projects meet business objectives while enforcing design standards. Responsibilities include analyzing space utilization data, coordinating with the CAFM team, developing floor plans, and managing relocations.

Qualifications

• Bachelor’s degree in Facility Management, Architecture, Engineering, or related field.
• Minimum of 8 years of experience in space planning, facility management, or project management.
• Knowledge of building codes, ADA, safety regulations, and sustainability practices.
• Strong analytical, problem-solving, and organizational skills.
• CAFM (Computer-Aided Facility Management) knowledge is a plus.
• Proficiency in MS Office Suite with advanced MS Excel.

Responsibilities

• Foster strong stakeholder relationships through proactive communication and collaboration.
• Gather and analyze data on space utilization, occupancy, and facility conditions to support strategic planning.
• Optimize space, resources, and infrastructure to enhance efficiency and cost-effectiveness.
• Assess current and future space needs by analyzing organizational growth and operational demands.
• Perform feasibility studies on space usage and improvements with stakeholders.
• Strategically plan and manage space utilization across varying business needs.
• Work with design team to develop floor plan options and cost estimates.
• Develop relocation plans for offices or facilities with timelines and objectives.
• Utilize facility management software to monitor space utilization and provide updates on status, milestones, risks, and changes.
• Implement facility planning policies, procedures, and standards, supporting change management and innovation.

Skills

Analytical skills

Problem-solving

Organizational skills

Communication

Stakeholder management

MS Excel

MS Office

Travel readiness

Education

Bachelor’s degree in Facility Management or related field

Tools

CAFM software

Job description

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn,Facebook,Instagram,Xand YouTube.

Job Description

The Facility Planner serves as a key figure in optimizing the use of an organization's physical spaces, ensuring they are both effective and efficient. Building and maintaining strong relationships with various business units and a diverse range of stakeholders to align organizational goals is key. By partnering with leadership, they develop strategic plans to reorganize groups, optimizing spaces to address the specific needs of different business units. Essential to the role is the enforcement of design standards, which ensures a consistent and functional environment across the organization. Reviews and manages service requests for renovations, handling projects from minor upgrades to large-scale transformations. Leading front-end planning efforts, the planner identifies space requirements early on and sets the scope. This proactive approach ensures that projects align with business objectives and are executed smoothly.

Responsibilities

• Foster strong stakeholder relationships through proactive communication and collaboration, aligning goals with company values while maintaining transparency and recognizing contributions.
• Gather and analyze data on space utilization, occupancy, and facility conditions to support informed strategic planning and initiatives. Understand data requirements by collaborating with the CAFM (Computer-Aided Facility Management) team to establish clear data quality standards and objectives. Understand what data is critical, the desired format, and any benchmarks for accuracy and completeness.
• Optimize space, resources, and infrastructure to enhance efficiency, functionality, and cost-effectiveness within the organization.
• Assess current and future space needs by analyzing organizational growth and operational demands to inform facility requirements.
• Perform feasibility studies on space usage, suggesting improvements to maximize efficiency while collaborating with stakeholders to align facility planning with business objectives.
• Strategically plan and manage space utilization, considering varying business needs to ensure optimal functionality.
• Work closely with the design team to develop floor plan options and collaborate with the project management team to produce accurate cost estimates.
• Develop comprehensive relocation plans for offices or facilities, ensuring alignment with organizational goals, timelines, and strategic objectives.
• Utilize facility management software to monitor space utilization and manage service requests, providing timely and accurate project updates to stakeholders regarding status, milestones, risks, and changes.
• Implement facility planning policies, procedures, and standards that ensure compliance with regulations and organizational values, while advocating change management initiatives to support workplace efficiency and innovation.

Qualifications

• Bachelor’s degree required, with a preferred field in Facility Management, Architecture, Engineering, Business Administration, or a related field.
• A minimum of 8 years of experience in space planning, facility management, or project management.
• Knowledge of building codes, ADA, safety regulations, and sustainability practices, preferred.
• Strong analytical, problem-solving, and organizational skills.
• CAFM (Computer-Aided Facility Management), or similar space management program knowledge is a plus.
• Proficiency in the MS Office Suite, including advanced skills in MS Excel.
• Excellent communication and stakeholder management abilities.
• Willingness to travel requirement of 20% locally and domestically.
• MVR and a valid drivers license.

Additional Information

• The compensation range described below is the range of possible base pay compensation that the Companybelieves ingood faith it will pay for this role at the timeof this posting based on the job grade for this position.Individualcompensation paid within this range will depend on many factors including geographic location, andwemayultimatelypaymore or less than the posted range. This range may bemodifiedin thefuture.

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/visioninsurance and 401(k) to eligibleemployees.

• This job is eligible toparticipatein our long-term incentiveprograms.

Note: No amount of payis considered to bewages or compensation until such amount is earned, vested, anddeterminable.The amount and availability of any bonus,commission, incentive, benefits, or any other form ofcompensation and benefitsthat are allocable to a particular employeeremainsin the Company’s sole andabsolutediscretion unless and until paid andmay bemodifiedat the Company’s sole and absolute discretion, consistent withapplicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html