Facilities Operations & Vendor Coordinator

Hackensack Meridian Health; Woodbridge Township (NJ); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Paid leave

Tuition reimbursement

Retirement benefits

Job summary

Hackensack Meridian Health is seeking a Facilities Administrator in New Jersey to manage facility inquiries, oversee daily operations, and coordinate with vendors across the network. The role includes payroll support for the Realty team, invoice processing, and ensuring contract compliance.

The ideal candidate has at least 1 year of administrative experience, strong communication skills, and proficiency with Google Suite and MS Office.

Qualifications

• High School diploma, GED, or equivalent.
• Minimum of 1 year of administrative experience.
• Excellent written and verbal communication skills.
• Proficient with Google Suite and Microsoft Office.

Responsibilities

• Serve as primary point of contact for facility inquiries.
• Dispatch work orders to outsourced vendors and contractors.
• Coordinate with site stakeholders on scheduling and status updates.
• Initiate utility account setups and coordinate leases for properties.
• Assist with invoice processing and month-end transmittals.
• Maintain vendor certificates of insurance and compliance.
• Prepare operating and capital budgets with the Realty team.

Skills

Administrative experience

Communication skills

Budgeting support

Education

High School diploma or GED

Associate's or Bachelor's Degree (preferred)

Tools

Google Suite

Microsoft Office

Job description

Hackensack Meridian Health is seeking a Facilities Administrator in New Jersey to manage facility inquiries, oversee daily operations, and coordinate with vendors across the network. The role includes payroll support for the Realty team, invoice processing, and ensuring contract compliance.

The ideal candidate has at least 1 year of administrative experience, strong communication skills, and proficiency with Google Suite and MS Office.