Facilities Operations Coordinator

JLL; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) plan

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL is seeking an on-site Facilities Administrator in Berkeley/St. Louis to support daily operations and client services. You will manage maintenance, coordinate vendors, and provide project support while ensuring safe, efficient building performance.

You will maintain strong client relationships, prepare reports in Excel, and handle multiple priorities in a fast-paced environment at on-site locations in MO.

Qualifications

• 4+ years of experience in Facilities or Property Administration.
• Technical knowledge of facility repairs, HVAC, and Fire Life Safety systems.
• High School diploma or GED.
• Superior customer service with client focus.
• Proficiency in Excel with ability to customize reports.
• U.S. Citizenship with valid driver’s license and clean driving record.
• Ability to work independently while managing multiple priorities.

Responsibilities

• Monitor facility operations and coordinate with property managers.
• Plan and oversee maintenance; manage vendors and logistics.
• Support project management teams on facility tasks.
• Coordinate events, meeting reservations, and conference rooms.
• Interface with clients, visitors, and guests with strong follow-up.
• Procure supplies and supervise vendor access through facilities.
• Create administrative reports using Excel to track performance.

Skills

Facilities administration

Customer service

Excel reporting

Independent work

Vendor coordination

Time management

Education

High School diploma or GED

Tools

MS Office (Excel)

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

Join our dynamic Facilities Management team where you'll play a crucial role in ensuring seamless facility operations that directly support our clients' business success. This position combines hands‑on facility management with strategic coordination, offering you the opportunity to work with cutting‑edge building systems while developing strong client relationships. You'll be at the center of maintaining exceptional workplace environments that enhance productivity and create positive experiences for everyone who enters our facilities.

What your day-to-day will look like:

• Continuously monitor facility operations and coordinate with property managers on routine management tasks
• Plan, coordinate, and oversee maintenance activities while managing vendor relationships and logistics
• Provide facility-specific support to project management teams and handle small facility management assignments
• Coordinate special events, meeting reservations, and conference room scheduling for clients and JLL teams
• Serve as the primary interface with clients, visitors, and guests while ensuring exceptional customer follow-up
• Manage procurement of property supplies and services while escorting vendors through facilities
• Create and customize administrative reports using Excel to track facility performance and operations

Required Qualifications:

• 4+ years of experience in Facilities or Property Administration
• Technical knowledge of facility repairs, HVAC systems, and Fire Life Safety systems.
• High School diploma or GED
• Superior customer service skills with client-focused orientation
• Proficiency in Excel spreadsheets with ability to customize administrative reports
• U.S. Citizenship, clean driving record, and valid driver's license
• Ability to work independently while managing multiple priorities

Preferred Qualifications:

• Strong planning and time management skills with ability to work under constraints
• Proficiency in MS Office Suite with strong written and verbal communication abilities
• Collaborative working style with excellent organizational skills
• Experience multitasking in fast‑paced facility environments
• Knowledge of building operations and maintenance scheduling systems

Location:

On-site -Berkeley, MO, St. Louis, MO

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Personalized benefits that support personal well‑being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here .

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.