Facilities & Office Services Manager

Hirschler; Richmond (VA); In loco; USD 45.000 - 50.000; Tempo pieno

Descrizione del lavoro

A law firm in Richmond, VA is seeking an experienced Facilities & Office Services Manager to oversee the daily operations of their physical workspaces across several offices. You will manage office services functions, serve as the liaison with landlords, and coordinate space planning. The ideal candidate has over 5 years of experience managing facilities in a professional services environment and possesses strong project management and budgeting skills. A supportive and collegial work environment is offered.

Competenze

• 5+ years of progressive experience managing facilities and office services in a law firm or professional services environment.
• Proven leadership and staff supervision experience.
• Exceptional organization, communication, and problem-solving abilities.

Mansioni

• Oversee daily facilities and building operations across all firm locations.
• Manage office services functions including mail, copy/print, supplies, shipping, and document services.
• Serve as the primary liaison with landlords and property managers.

Conoscenze

Project management

Vendor negotiation

Budgeting skills

Problem-solving

Communication

Organizational skills

Microsoft Office proficiency

Descrizione del lavoro

Hirschler is seeking an experienced and service-driven Facilities & Office Services Manager to oversee the daily operations of our physical workspaces and office services across our Richmond, Fredericksburg, and Tysons offices. This role is critical to ensuring our attorneys and staff work in a safe, efficient, and well-supported environment.

Key Responsibilities

• Oversee daily facilities and building operations across all firm locations to ensure safe, functional, and professional workspaces
• Manage office services functions including mail, copy/print, supplies, shipping, and document services
• Serve as the primary liaison with landlords, property managers, and building engineers for maintenance and repairs
• Coordinate space planning, office moves, renovations, and new hire workspace setups in partnership with HR and IT
• Administer building access, security protocols, parking, and emergency preparedness
• Manage vendor relationships, contracts, purchasing, and invoice approvals for facilities and office services
• Track expenses, assist with budget management, and identify cost‑saving opportunities
• Supervise and develop office services staff, providing training, guidance, and performance feedback
• Communicate operational updates clearly and support firm-wide events and initiatives

Requirements

• 5+ years of progressive experience managing facilities and office services in a law firm or professional services environment
• Proven leadership and staff supervision experience
• Strong project management, vendor negotiation, and budgeting skills
• Knowledge of building systems, space planning, office equipment, and lease coordination
• Exceptional organization, communication, and problem‑solving abilities
• High level of professionalism, confidentiality, and sound judgment
• Proficiency in Microsoft Office; experience with facilities or project management software a plus
• Ability to work onsite in Richmond, VA, Monday–Friday from 9am‑5:30pm, with occasional travel to other offices
• Ability to lift up to 50 pounds and assist with hands‑on operational tasks as needed

At Hirschler, we believe strong relationships are at the core of everything we do—whether with our clients, our colleagues, or our community. You’ll find a supportive and collegial work environment where your contributions are valued.

Hirschler is an equal opportunity employer. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected characteristic under applicable law. We are dedicated to ensuring a fair and equitable hiring process and providing an inclusive work environment where everyone has the opportunity to succeed.

We encourage all qualified candidates to apply to join us in our commitment to excellence, integrity, and service.

Richmond, VA $45,000.00-$50,000.00