Facilities Office Manager

Theuniversityunion; Ferndale (WA); On-site; USD 80,000 - 100,000; Full time

Job summary

Silver Reef Casino Resort is seeking an experienced Facilities Administrator to support the Facilities Director, manage day-to-day office operations, and assist with engineering activities. The role requires overseeing corrective work orders in CMMS, aiding in MS Project creation, and coordinating contractors and suppliers.

Ideal candidates have Notary Public credentials, 10+ years in civil/structural engineering, and strong MS Office skills.

Qualifications

• Notary Public, certified and bonded.

Responsibilities

• Executive Support: Maintain the Director of Facility’s calendar, schedule appointments, and coordinate meetings.

Skills

Notary Public

Civil/Structural Eng

Office experience

Microsoft Office

Organization

Written & verbal comms

GL Coding

Budgeting

Contract management

Stakeholder comms

Tools

MS Project

CMMS

Job description

• Location 4876 HAXTON WAY,FERNDALE, WA, 98248-9130,United States
• Job Category Facility
• Employee Type Exempt
• Manage Others Yes

Contact information

• Name SRCR Human Resources
• Phone [phone] ext. 4185
• Email [e-mail]

Description

Summary:Under supervision of Facilities Director, direct day to day office operations and procedures and performs various clerical duties as directed, assists Engineering Manager with managing corrective work orders within the CMMS, assist in MS Project creation, assist in managing contractors and suppliers, write RFP/RFQ for various types on work, assist in training Engineering Technicians on technology based systems, must be able to work on rotating shifts and/or set day/night work schedules as required.

Qualifications:

• Notary Public, certified and bonded.
• 10+ years of experience in either civil or structural engineering.
• 5+ years of successful, progressive office experience required.
• Respect and appreciate the culture, community, and heritage of the Lummi Nation and other tribal
  Nations.
• Be willing to support and adhere to company policies and tribal laws, as necessary to meet the goals of
  the Silver Reef Casino Resort and the Lummi Nation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Be willing to work more than 40 hours per week, as necessary, to fulfill the duties of this position.

Licensing Requirements:

• Qualify and obtain in good standing a Class III Gaming License

Essential Job Functions:

• Executive Support:
  Maintain the Director of Facility’s calendar, schedule appointments, and coordinate meetings.
• Must have exceptional written communication skills.
• Maintain the highest level of integrity and discretion when handling critical or confidential information.
• Ensure the department remains current with all federal, state, and local permitting requirements.
• Experience working with federal agencies, EPA and USACE, strongly preferred.
• Exercise strict discretion and maintain the highest level of integrity when handling confidential information.
• Maintain of company policies and procedures
• Serve as departmental point of contact for all internal and external communication, correspondence.
• Serve as a liaison between the Director of Facilities and internal/external stakeholders.
• Provide effective communication between the Facilities team and other departments.
• Assists Facilities Director and Facilities Manager in assigning work orders to all shifts.
• Assist Environmental Services Manager with daily operations.
• Create and set shift schedules for both teams, EVS and Engineering.
• Identify and resolve challenges in a timely manner; identify creative and supportive solutions and use
  feedback to modify practices.
• Organize and maintain filing systems, both electronic and physical.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Demonstrate proficiency in contract management, internal procurement processes, payroll.
• Monitor and reconcile department expenditures.
• Must be fluent in GL Coding.
• Assist with budget preparation and expense tracking.
• Process invoices, purchase orders, and manage department’s expense reports.
• Informed on Lummi Nation Tribal Employment Rights Ordinance (TERO) and various tribal taxes and
  exemptions.

Regulatory & Project Management:

• Assist in the planning and execution of facilities-related projects.
• Track project timelines, milestones, and deliverables.
• Coordinate with contractors, vendors, and other stakeholders as needed.
• Articulate safety inspection protocol with the ability to effectively communicate changes to department.
• Maintain and update facilities management databases and records.
• Regularly generate reports and compile data for analysis and decision-making.

Physical/Mental Requirements:

• Physical requirements include bending, crawling, stooping, standing, lifting, and walking.
• Must be able to load and unload boxes weighing up to 50 pounds.

Requirements

Qualifications:

• Notary Public, certified and bonded.
• 10+ years of experience in either civil or structural engineering.
• 5+ years of successful, progressive office experience required.
• Respect and appreciate the culture, community, and heritage of the Lummi Nation and other tribal
  Nations.
• Be willing to support and adhere to company policies and tribal laws, as necessary to meet the goals of
  the Silver Reef Casino Resort and the Lummi Nation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Be willing to work more than 40 hours per week, as necessary, to fulfill the duties of this position.