Facilities Office Coordinator
Terrapower
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Job summary
TerraPower seeks an experienced Facilities Office Coordinator to oversee daily office operations and act as the primary onsite Facilities contact for North Bethesda. The role emphasizes maintaining a safe, organized workplace and coordinating with vendors, IT, and building management.
You will support meetings, events, audiovisual setup, onboarding/offboarding, and basic IT support, while ensuring an efficient, hospitality-focused office environment under flexible scheduling as needed.
Qualifications
- Five years of experience in office coordination, office management, facilities support, workplace services, hospitality, or a similar customer-facing role.
- Experience independently coordinating daily operations of a busy office or high-volume professional environment.
- High school diploma or equivalent required; an associate degree is preferred. Relevant experience may be considered in lieu of a degree.
Responsibilities
- Oversee daily office operations and serve as the primary onsite Facilities contact for North Bethesda.
- Maintain a safe, organized, and welcoming workplace.
- Monitor office conditions and coordinate timely resolutions.
- Coordinate with building management, vendors, and maintenance providers.
- Support office moves, workspace assignments, and furniture changes.
- Manage front-desk activities and greet employees, visitors, vendors, and maintenance personnel.
- Coordinate visitor arrivals and direct guests to appropriate areas.
- Assist with employee onboarding and offboarding, including workspace readiness and orientation to office resources.
- Provide first-level AV support for conference-room equipment and virtual meetings.
- Provide first-level IT support for routine workplace technology questions and basic peripherals.
- Coordinate with IT during onboarding and troubleshooting.
Skills
Education
Tools
Job description
TerraPower is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure, and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, TerraPower originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards around the world. They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. TerraPowers mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the companys activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications all for significant human health benefits.
TerraPower is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes. TerraPower is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.
- Oversee daily office operations and serve as the primary onsite Facilities contact for North Bethesda.
- Maintain a safe, secure, organized, and welcoming workplace.
- Monitor office conditions, identify needs, and coordinate timely resolutions.
- Manage and track Facilities requests through Jira and other service channels.
- Coordinate with building management, vendors, suppliers, and maintenance providers.
- Monitor vendor performance and elevate unresolved issues as needed.
- Support office moves, workspace assignments, furniture changes, and other workplace activities.
- Maintain procedures, vendor records, inventories, and operational documentation.
- Provide administrative support and assist with Facilities projects as assigned.
- Manage front-desk activities, including greeting employees, visitors, vendors, and maintenance personnel.
- Coordinate visitor arrivals and direct guests and service providers to the appropriate office areas.
- Support building access activities in accordance with applicable Facilities access and security procedures.
- Maintain a professional and service-oriented office environment while safeguarding sensitive workplace information.
- Assist with employee onboarding and offboarding activities, including workspace readiness, orientation to office resources, and coordination with Facilities and IT.
- Coordinate onsite meetings and events, including conference-room scheduling, room setup, catering delivery, supplies, and post-event cleanup.
- Confirm that meeting spaces are properly configured and ready before scheduled meetings.
- Provide first-level audiovisual support for conference-room equipment and virtual meetings.
- Assist users with routine meeting-technology needs, including displays, cameras, microphones, speakers, and standard conferencing tools.
- Perform basic troubleshooting and elevate unresolved AV issues to the appropriate technical support team.
- Maintain conference rooms in clean, organized, functional, and presentation-ready condition.
- Serve as the onsite point of contact for routine workplace technology questions and basic IT requests.
- Provide first-level assistance with common workstation peripherals, connectivity, printers, conference-room technology, and approved office applications.
- Help employees identify and submit technology issues through the appropriate service desk.
- Coordinate with IT personnel during equipment deployment, employee onboarding and offboarding, and onsite troubleshooting.
- Escalate issues involving system access, security, configuration changes, or advanced troubleshooting to authorized personnel.
- Maintain appropriate boundaries between basic user support and work requiring specialized IT access, expertise, or authorization.
- Manage reservations and assignments for hoteling workstations and shared spaces using Maptician or other approved workplace-management tools.
- Maintain inventory of office, copy-room, kitchen, breakroom, and meeting supplies.
- Coordinate supply and food orders to maintain appropriate inventory levels while minimizing waste.
- Ensure common areas, kitchens, breakrooms, conference rooms, and shared equipment remain clean, stocked, and operational.
- Identify maintenance, janitorial, or equipment issues and coordinate resolution with the appropriate service provider.
- Receive, sort, and distribute incoming mail, packages, and interoffice deliveries.
- Assist employees with outgoing shipments and coordinate courier or delivery services when needed.
- Monitor deliveries and ensure items are directed to the appropriate recipient or storage location.
- Coordinate with vendors and delivery personnel while following applicable access and security expectations.
- Participate as a member of the office Emergency Response Team.
- Support emergency-preparedness activities, drills, communications, and workplace-safety initiatives.
- Promptly report safety, security, maintenance, or facility concerns through established channels.
- Help maintain an orderly workplace and reinforce compliance with applicable office procedures.
- At least five years of experience in office coordination, office management, facilities support, workplace services, hospitality, or a similar customer-facing role.
- Experience independently coordinating the daily operations of an office or high-volume professional environment.
- High school diploma or equivalent required; associate degree preferred. Equivalent relevant experience may be considered.
- Strong customer service and hospitality orientation, with the ability to provide professional support to employees, visitors, executives, vendors, and external partners.
- Experience supporting meetings, events, conference rooms, and audiovisual systems.
- Working knowledge of basic IT troubleshooting and the ability to recognize when an issue should be escalated to specialized IT support.
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Experience with Jira Service Management, Maptician, and Confluence is preferred.
- Strong written and verbal communication skills, including grammar, editing, and proofreading.
- Excellent organization, prioritization, time management, and recordkeeping skills.
- Demonstrated attention to detail and ability to manage multiple priorities in a changing environment.
- Ability to work independently with limited supervision, exercise sound judgment, and take appropriate initiative.
- Ability to troubleshoot routine issues, coordinate resources, and follow matters through resolution.
- High degree of reliability, discretion, trust, and integrity.
- Willingness and ability to work flexible hours within the offices operational schedule when business needs, meetings, events, or emergencies require coverage.
- Commitment to open communication, mutual respect, collaboration, and teamwork.
The position requires the ability to perform the following functions, with or without reasonable accommodation:
- Sit or stand for extended periods.
- Bend, stoop, grasp, grip, and perform tasks requiring fine motor control.
- Safely lift and move items weighing up to 30 pounds.
- Perform prolonged computer and keyboard work.
- Navigate stairs and move throughout the office to support employees, meetings, deliveries, and facility activities.
- Perform visually and audibly focused work.
- Work in a standard office environment, which may include workdays exceeding eight hours based on operational needs.
- Travel out of state approximately 05%.
The final position level and title will be determined based on the selected candidates qualifications and experience.
Job Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations. An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.
- Motor Abilities: Sitting for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
- Physical exertion and/or requirements: Minimal, with ability to safely lift up to 25 pounds.
- Repetitive work: Prolonged
- Special Senses: Visual and audio focused work
- Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hours/day
- Travel required 0-10%
TerraPowers technology is controlled for export by various agencies of the U.S. Government. TerraPower must evaluate applicants who are foreign nationals (other than asylees, refugees, or lawful permanent residents) in accordance with U.S. Government export control requirements. To facilitate TerraPowers export control reviews, you will be asked as part of the application process to identify whether you are a U.S. Citizen or national, asylee, refugee, or lawful permanent resident of the United States. Government export authorization approval times vary. Based on the business needs for a particular position, TerraPower may not consider a foreign national from a country if it is impracticable to obtain timely Government export approval.
Salary Range: $70,653 - $91,758
*Any salary offered within the posted salary band is based on market data and commensurate with the selected individuals qualifications experience. This range is specific to Washington State.
- Competitive Compensation
- Salary, eligible to participate in discretionary short-term incentive payments
- Comprehensive Medical and Wellness Benefits
- Medical
- Vision
- Dental
- Life and Disability
- Gender Affiliation Benefits
- Parental Leave
- 401k Plan
- Generous Paid Time Off (PTO)
- 21 days of annually accrued PTO
- Generous Holiday Schedule
- 10 paid holidays
- Relocation Assistance
- Professional and Educational Support Opportunities
TerraPower Career and Benefits information: https://www.terrapower.com/contact-us/careers/
PI288305921
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