Facilities/Materials Management Director

Shelby American, Inc.; Village of New Hartford (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading company is seeking a Facilities Manager to oversee the materials management department and ensure compliance with healthcare regulations. The role involves managing daily operations, budgeting, and capital improvement projects while ensuring safety and quality standards are met.

Qualifications

• 3-5 years management experience, construction background preferred.
• Understanding of healthcare regulations and safety standards.

Responsibilities

• Oversee materials management department, ensuring compliance with healthcare regulations.
• Direct daily facility operations, including maintenance and staff management.
• Manage capital improvement projects and vendor contracts.

Skills

Leadership

Communication

Interpersonal Skills

Tools

Computer Systems

Job description

Description

JOB SUMMARY: Responsible for overseeing the entire materials management department within a facility, managing the purchasing, storage, sterilization, and distribution of medical supplies and equipment, ensuring proper inventory control, staff training, and compliance with all relevant healthcare regulations. Oversee all aspects of a facility's operations, including maintenance, repairs, construction, building systems, safety compliance, budget management, and staff supervision, ensuring the smooth functioning of the building and its systems while adhering to relevant state and federal OHSA regulations and standards. Manages capital improvement projects, coordinate with external contractors, and plan long-term facility needs. Ensures the safety and security of the building.

JOB RESPONSIBILITIES:

· Operational Management:

· Direct daily facility operations, including maintenance schedules, repairs, and preventative maintenance programs.

· Hiring and managing a team of maintenance technicians, other facility personnel, and central supply, mailroom and laundry staff.

• Assigning tasks, scheduling staff time off, staff disciplinary action, and complete performance reviews.
• Training new employees on the standard operating procedures and safety guidelines.

· Overseeing building systems like HVAC, electrical, plumbing, and fire safety systems.

· Monitoring and addressing facility issues, including emergencies and repairs.

· Budgeting:

· Negotiating contracts with vendors for maintenance services, equipment, and supplies.

· Reviewing and approving purchase orders for facility-related items.

· Capital Improvement Projects:

· Collaborating with architects, engineers, and contractors on project development

· Compliance and Safety:

· Ensuring compliance with all local, state, and federal building codes and safety regulations

Implement and maintain safety protocols and procedures

• Overseeing Inventory Management
• Sterilization and Cleaning Procedures:
  • Overseeing the sterilization process, including proper handling, packaging, and monitoring of sterilization equipment.
  • Establishing and enforcing strict standards for cleaning and decontamination of medical instruments.
  • Ensure staff are trained on the proper sterilization techniques and safety protocols.
• Quality Assurance:
  • Implementing quality control measures to monitor the cleanliness and functionality of medical supplies and equipment.
  • Identifying and addressing potential quality issues related to supply chain management.

· Conducting regular inspections to identify potential safety hazards

• Cost Management:
  • Analyzing spending patterns and identifying opportunities to reduce costs on medical supplies.
  • Negotiating contracts with vendors to secure favorable pricing.
  • On-going monitoring of department expenses.
• Must be available at all times, which may include mornings, evenings, weekends or holidays.
• Complete and maintain policies and procedures.
• May be exposed to and responsible for the clean-up of hazardous drugs.
• Attends OSHA training upon initial employee orientation and annually completes an OSHA competency.
• Other duties as assigned

Requirements

Required Skills and Qualifications:

• 3-5 years management experience, construction background preferred
• Strong leadership and supervisory skills
• Excellent communication and interpersonal skills to interact with patients and staff
• Proficiency in computer systems for inventory management and reporting
• Understanding of healthcare regulations and safety standards

PHYSICAL REQUIREMENTS:

· Requires sitting, standing, bending and reaching.

· Must be able to lift, carry, turn right or left with at least 50 lbs.

· Requires manual dexterity sufficient to operate equipment needed for the upkeep of the facilities.

· Must have a good driving history with a valid New York State driver’s license.