Facilities Manager, UofL Health, Days

University Medical Center, Inc.; Louisville (KY); On-site; USD 85,000 - 110,000; Full time

Job summary

UofL Health is seeking a Facilities Manager to direct and optimize operations across multiple clinic locations. The role emphasizes aggressive cost control, space optimization, and robust customer service for end users.

The ideal candidate will lead a team, manage budgets, and ensure regulatory compliance while advancing the Master Facility Plan and construction initiatives. Excellent communication and leadership are essential.

Qualifications

• Proven experience as facilities manager or relevant position.
• Well-versed in technical/engineering operations and facilities management best practices.
• Knowledge of basic accounting and finance principles.
• Excellent verbal and written communication skills.
• Excellent organizational and leadership skills.
• Good analytical/critical thinking.

Responsibilities

• Oversees facility management operations across multiple locations and reports to leadership.
• Develops and monitors budgets, manages staff and vendors.
• Ensures compliance with OSHA and safety standards.
• Recruitment, training, and performance evaluations.
• Maintains master facility plan and construction projects.
• Acts as facility safety officer.
• Maintains clear communications with administration and leadership.
• Optimizes space and equipment usage while reducing costs.

Skills

Leadership

Budgeting

FM best practices

Accounting basics

Communication

Organization

Analytical thinking

Education

High School

Bachelor’s in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CMMS

Job description

# Primary Location:
University Hospital - ULP - AMG

# Address:
530 South Jackson StreetLouisville, KY 40202

# Shift:
First Shift (United States of America)

# Job Description Summary:
About UofL Health:
UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.
With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.

Job Description:

Position Summary and Purpose
This position is responsible for organizing, directing, and monitoring the strategic and operational activities of the Facility Management Group at multiple clinic locations and other facilities. Responsibility may include plant operations, housekeeping, security, environmental safety, construction and other duties as assigned. The purpose of this position is to provide a quality, cost effective program that meets or exceeds the quality and financial end user. This position is responsible for providing the customer with an aggressive program that lowers their annual maintenance cost, increases equipment life cycles, and above all, provides the highest level of customer service. Planning and coordinating all installations and refurbishments. Inspecting buildings’ structures to determine the need for repairs or renovations.

Essential Functions:

1. Oversees operations of the facility management by: conducting quarterly department head visits and meetings; ensuring that reports are delivered in a timely manner; providing a working environment that meets all OSHA guidelines; and completing and maintaining all performance indicators at or above program targets.
2. Develops manages and monitors budgets, verifies and assures appropriate use of staff, materials, supplies and vendors. Ensures that current records of all maintenance procedures are kept as required to meet all applicable codes and standards. Implements record keeping, cost effective measures, inventory control and standards of performance and productivity for self and staff to use time effectively and meet program requirements.
3. Ensures financial performance of department by: attaining all expense budgets and cost containment targets; ensuring that expenditure authority and level are adhered to; and forwarding, in a timely manner, all appropriate PO's, invoices and financial details to the appropriate sources.
4. Manages and oversees the recruitment, training and development of staff. This includes holding all necessary staff meetings; providing written measurable objectives; coordinating vacation, sick days etc.; and performing midyear and annual performance evaluations.
5. Ensures smooth communications and reporting. This includes conducting all necessary meetings with facility administration and forwarding all positive and negative customer/vendor communications to Executive Director for review. Provides monthly reports to Executive Director. Provides reports as requested to hospital leadership.
6. Maintains positive working relationships with clinic administration.
7. Provides professional team and personal growth that meets the needs of the customer and employees.
8. Networks with peers to gain innovative ideas and sourcing of information.
9. Seeks involvement in quality and/or other initiatives within the department
10. Actively participates in construction related activities including a primary role in the development and implementation of the Master Facility Plan, as required.
11. The person in this position serves as the facility safety officer, as required.
12. The ideal candidate will be well-organized and able to optimize the use of space and equipment while reducing operating costs. Leadership abilities and phenomenal efficiency can set you apart among our candidate pool.

Other Functions

• Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor always.
• Maintains confidentiality and always protects sensitive data
• Adheres to organizational and department specific safety standards and guidelines
• Works collaboratively and supports efforts of team members
• Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community
• Maintains compliance with all company policies, procedures and standards of conduct
• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
• Performs other duties as assigned

Additional Job Description

Job Requirements
(Education, Experience, Licensure and Certification)

Education

• High School (required)
• Bachelor’s in Business Administration or related(preferred)

Experience

• 5 Years in facility maintenance/management
• 10 years facility management /maintenance

Licensure

• N/A(required)
• N/A(preferred)

Certification

• N/A(required)
• N/A(preferred)

Job Competency

• Proven experience as facilities manager or relevant position
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking

Language Ability

• Must be able to communicate effectively in both verbal and written formats.

Reasoning Ability

• Able to critically think through complex patient situations, process improvements, evidence-based practice.
• Able to assist others in developing clinical reasoning skills.

Computer Skills

• Must be proficient with Microsoft products, such as Word, Excel, Outlook
• Familiar with CMMS or other work order systems

Additional Responsibilities

• Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times
• Maintains confidentiality and protects sensitive data at all times
• Adheres to organizational and department specific safety standards and guidelines
• Works collaboratively and supports efforts of team members
• Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community

UofL Health Core Expectation

• Honoring and caring for the dignity of all persons in mind, body, and spirit
• Ensuring the highest quality of care for those we serve
• Working together as a team to achieve our goals
• Improving continuously by listening, and asking for and responding to feedback
• Seeking new and better ways to meet the needs of those we serve
• Using our resources wisely
• Understanding how each of our roles contributes to the success of UofL Health