Facilities Manager - KSAS (Krieger School of Arts and Sciences Facilities & Project Management)

The Johns Hopkins University; Baltimore (MD); On-site; USD 75,000 - 132,000; Full time

Job summary

The Johns Hopkins University seeks a Facilities Manager for KSAS (Krieger School of Arts & Sciences) to oversee operational and physical plant functions across Homewood campus facilities. The role reports to the AD of Facilities & Project Management and supports KSAS faculty, staff, and students to ensure continuous 24/7/365 operation.

Responsibilities include safety/compliance oversight, project support for renovations, space management, and administrative duties such as records, keys, and

Qualifications

• Bachelor’s degree in Architecture, Engineering, Construction Management or a related field.
• Five years of related experience preferably within a university setting with supervisory responsibilities.

Responsibilities

• Serve as the first line of defense for operational emergencies and coordinate with emergency responders.
• Disseminate critical information to tenants and ensure 24/7/365 coverage of emergencies.
• Manage service requests to vendors and manufacturers to maintain research continuity.
• Oversee operation of public/shared spaces to minimize conflicts and coordinate spaces across buildings.
• Coordinate major renovations and minor projects with KSAS and JHFRE PMs, including space modifications and furniture moves.
• Ensure compliance with OSHA, ADA, Fire Marshal and university policies; monitor safety protocols.

Skills

Supervisory experience

Education

Bachelor’s Degree in Architecture, Engineering, Construction Management or related field

Five years of related university facilities experience (supervisory)

Job description

We are seeking a Facilities Manager (KSAS) (FM), with guidance from the Assistant Director of Facilities and Project Management (AD), who will manage, monitor and coordinate independently and autonomously the operational and physical plant functions for all Krieger School of Arts and Sciences (KSAS) administrative, teaching and research facilities located on and around Homewood campus. These facilities include, but are not limited to, the San Martin Center, the Bloomberg Center, the Mudd / Levi / Bio East / Bascom complex, Macaulay Hall, Jenkins/Mergenthaler Hall, Krieger Hall, Ames Hall, Dunning Hall, Gilman Hall, Olin Hall, Remsen Hall, the New Chemistry Building, the Wyman Park Building, the Greenhouse, the Merrick Barn, the Abel Wolman House, 3505 North Charles Street, 2701 North Charles Street, Agora, Carnegie, Ten East North Avenue and others. In addition, the FM will assist in various phases and duties related to project management for KSAS facilities projects. This position requires a communicative and “hands-on” person who will strive for smooth, continuous 24/7/365 operation of nearly 1,200,000 allocated square feet of space located in approximately 27 buildings and the expedited and responsive resolution of all issues that may arise. The position will report to the Assistant Director of Facilities and Project Management (AD) and will support personnel throughout the entire School, with regular interactions with faculty, students, staff and administrators. Additionally, the FM will attend project and other team meetings as needed and serve as the KSAS representative on capital projects.

Specific Duties & Responsibilities

Operational Continuity

• Serve as the first line of defense and as physical plant liaison with emergency first responders in the event of operational emergencies (floods, fires, medical emergencies, security emergencies).
• Disseminate information as requested by the Office of the Dean or by the University to all tenants in the buildings and confirm receipt/understanding of critical messages. This includes 24/7/365 coverage of emergency situations.
• Efficiently initiate and manage service requests to any JHU entity, vendor, or equipment manufacturer as necessary to maintain research continuity and minimize downtime. Requests for service may originate with faculty, department leadership, or KSAS Office of the Dean at any time in response to emerging issues.
• Manage operation of all public/shared spaces and facilities to minimize conflict between users. Shared spaces and facilities include Conference and meeting rooms, Classrooms, Autoclave rooms, Cold boxes, Other lab support spaces, etc. and Circulation and storage spaces.

Project Management

• Assist the KSAS Director of Facilities & Planning Management, the AD and JHFRE Project Managers in coordinating major renovation and construction activity to mitigate operational impacts to building users. Attend construction planning and progress meetings to provide information on laboratory work schedules and sensitivities.
• Support project management for minor renovation projects, such as office refresh projects and carpet replacement.
• Coordinate modifications with JHFRE Facilities Operations shops in order to deliver department/unit requested space modifications approved by the KSAS Dean’s Office in a timely manner.
• Coordinate furniture acquisition and space moves related to specific projects in a coordinated manner.
• Support utilization of KSAS funds efficiently and effectively while accomplishing desired outcome for end user groups.

Safety, Security, and Compliance

• Ensure that facilities, especially research laboratories, remain in compliance with all applicable University, State, and Federal codes, regulations, and standards pertaining to health, safety, and environment. Responsible for ensuring compliance with: OSHA, ADA, Fire Marshal and All applicable University policies.
• Support safe chemical waste handling and radiation safety protocols by monitoring physical facilities for safety compliance, working closely with the following JHU entities: RSO, HSE, Fire Marshal and All applicable University policies.
• Manage building safety, including coordinating or self-performing inspections, preventive and corrective actions necessary to maintain a safe working environment. Support the Director, who serves as the Building Safety Officer as university policy dictates, and collaborate closely with: JHFRE, Campus Security, OHS, RAR and RSO.
• Manage building security, including coordinating or self-performing inspections, preventive and corrective maintenance of all lock hardware and other security devices.
• Manage building accessibility and proactively address needs for accommodation, including ergonomic improvement requests, through collaboration with: KSAS Office of the Dean, JHU Office of Institutional Equity, JHU Occupational Health Services.

General Operations and Maintenance

• Coordinate all necessary routine maintenance and emergency service to physical plant infrastructure.
• Work closely with technicians and supervisors and JHU Facilities Operations to schedule and implement service. Specific maintenance tasks will involve direct coordination with JHU staff and outside contractors in the following trades, disciplines, and specialties: Mechanical/HVAC, Plumbing, Electrical, Structural, Carpentry, Roofing, Painting, Locksmith, Grounds, Custodial Services and Recycling (including scrap metal disposal).
• Autonomously manage minor repairs, lab equipment repairs, furniture procurement, and space improvements, either through self-performance or working directly with vendors and contractors to solicit proposals, schedule work, and minimize operational impacts.
• Conduct regular building inspections and troubleshoot problems.
• Coordinate installation of lab equipment to ensure compatibility with existing infrastructure and trouble-free delivery/installation.

Administrative

• Establish and maintain accurate records of space occupancy.
• Establish and maintain accurate emergency contact lists.
• Oversee annual space surveys conducted by KSAS Finance, Office of Audits and Management, or OESA; maintain knowledge of Archibus and FAST systems.
• Develop and maintain space logs and building floor plans; collaborate closely with JHFRE Planning and Architecture to ensure integrity of university space accounting records.
• Determine/recommend space changes and assignments based on departmental/program needs.
• Manage J-Card and key access; disburse and collect keys from occupants.
• Establish and maintain accurate key logs.
• Create and install signage inserts as needed for new employees and relocations.
• Maintain the signage directory template and manage the annual process of updating the directories in Gilman Hall, the Wyman Park Building and other KSAS facilities.
• Assist with soliciting quotes and preparing sole source justifications, with all supporting documentation provided to the appropriate departmental or KSAS Facilities financial point of contact for purchase order and invoice processing, depending on the budget being charged.
• Manage furniture needs and inventory.
• Establish and maintain accurate equipment inventories.
• Perform other administrative duties associated with facilities operations, as requested by the Office of the Dean, the Director and AD.

Minimum Qualifications

• Bachelor’s Degree in Architecture, Engineering, Construction Management or a related field.
• Five years of related experience preferably within a university setting. Supervisory experience required.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Prior experience working in an academic setting.

Physical Requirements

• Ability to physically self-perform basic maintenance and emergency response tasks, including,
• Furniture assembly and disassembly.
• Moving large equipment with pallet jacks or dollies.
• Breaking down crates, boxes, etc.
• Miscellaneous assembly and disassembly tasks.

Classified Title: Facilities Project Manager

Job Posting Title (Working Title): Facilities Manager - KSAS (Krieger School of Arts and Sciences Facilities & Project Management)

Role/Level/Range: ATP/04/PE

Starting Salary Range: $75,135 - $131,510 Annually (Commensurate w/exp.)

Employee group: Full Time

Schedule: Monday - Friday / 7:30am- 4:00pm

FLSA Status: Exempt

Location: Homewood Campus

Department name: KSAS Facilities & Planning Mgmnt

Personnel area: School of Arts & Sciences