Facilities Manager - Central Office

TrulyHired; Portland (ME); On-site; USD 70,000 - 90,000; Full time

Job summary

TrulyHired is seeking a Facilities Manager for Portland Public Schools to oversee daily operations, maintenance, and safety of facilities. The role requires strong supervisory skills, significant experience in facilities management, and the ability to coordinate with various stakeholders. Applicants should have a high school diploma and 7-10 years of relevant experience. The position offers a salary range of $70,000 to $90,000 based on experience and is eligible for district benefits.

Qualifications

• 7 to 10 years of experience in facilities management or related field.
• 5 years of supervisory experience preferred.
• Experience in a public school or multi-building environment preferred.

Responsibilities

• Coordinate day-to-day facilities operations including work orders and inspections.
• Conduct regular site visits to assess building conditions.
• Provide direct supervision and accountability for custodial and maintenance personnel.
• Support vendor coordination and budgeting operations.

Skills

Facilities maintenance

Supervision

Communication

Problem-solving

Knowledge of building systems

Budget tracking

Education

High school diploma or GED

Tools

Work order management systems

Google Workspace

Job description

Job Title

Facilities Manager Central Office

Position Overview

Under the direction of Facilities leadership, the Facilities Manager supports the daily operation, maintenance, cleanliness, safety, and functionality of Portland Public Schools facilities. This position provides operational oversight, staff support, work order coordination, vendor coordination, building inspections, and follow‑through on assigned facilities priorities across the district.

Essential Responsibilities

• Coordinate day‑to‑day facilities operations, including work orders, cleaning schedules, inspections, repairs, and operational concerns.
• Conduct regular site visits to assess building conditions, support staff, and identify custodial or maintenance issues requiring follow‑up.
• Monitor safety, cleanliness, security, and functionality of interior and exterior spaces across district facilities.
• Support district custodial standards, inspections, staffing coverage, summer cleaning, equipment use, and building readiness.
• Support maintenance operations, including repair coordination, preventive maintenance, building systems, recurring issues, and emergency repairs.
• Provide direct supervision, coaching, performance feedback, and accountability for assigned custodial and/or maintenance personnel.
• Maintain clear and timely communication with Facilities leadership regarding building conditions, staffing concerns, project status, operational risks, and unresolved issues.
• Create reports, summaries, documentation, and follow‑up records related to maintenance, custodial operations, inspections, safety concerns, and assigned projects.
• Support vendor and contractor coordination, including site walks, scope review, access coordination, product/equipment evaluation, and punch‑list follow‑up.
• Assist with budget planning by identifying operational needs, supply trends, equipment replacement priorities, maintenance concerns, and staffing impacts.
• Serve as the district's Integrated Pest Management (IPM) Coordinator in accordance with Maine school IPM requirements.
• Coordinate district activities, including pest prevention, vendor coordination, required notices/postings, pesticide application review when required, regulatory compliance, and integration of pest prevention practices into custodial, maintenance, grounds, food storage, waste management, building inspection, and preventive maintenance routines.
• Ensure safe work practices and compliance with district procedures, OSHA requirements and relevant codes.
• Respond to urgent facility issues and after‑hours emergencies as needed.
• Perform other related duties as assigned.

Knowledge, Skills, and Abilities

• Thorough knowledge of facilities maintenance, custodial operations, building systems, tools, materials, equipment, and safe work practices.
• Ability to supervise, support, coach, and hold staff accountable while promoting a professional, inclusive, and respectful workplace.
• Strong communication, follow‑through, documentation, problem‑solving, and prioritization skills.
• Ability to read and interpret blueprints, sketches, floor plans, work orders, manuals, and basic technical documents.
• Knowledge of work order management systems and ability to track, assign, document, and report work.
• Proficient in Google Workspace, Google Chrome, email, spreadsheets, and technology platforms used for facilities operations and reporting.
• Ability to maintain accurate compliance records and coordinate pest management communication across schools, departments, contractors, staff, and families when required.
• Ability to work collaboratively with administrators, staff, custodial teams, maintenance personnel, contractors, vendors, Human Resources, and district leadership.
• Ability to maintain confidentiality and exercise sound judgment with personnel, labor relations, safety, and operational matters.

Education, Training, and Experience

• High school diploma or GED required.
• Minimum of 7 to 10 years of experience in facilities management, building maintenance, custodial operations, school facilities, construction, trades, or a closely related field.
• Minimum of 5 years of supervisory experience preferred.
• Experience in a public school, municipal, institutional, higher education, healthcare, or multi‑building environment preferred.
• Experience with work order systems, vendor coordination, budget tracking, and operational reporting preferred.

Credential Requirements

• Valid Maine Class C driver's license, or equivalent, with a clean driving record.
• Criminal background check (CHRC) required.
• Must complete required Maine School IPM Coordinator training within required timelines after appointment and maintain required continuing education.
• Maine State fingerprint (CHRC) authorization. Total cost: $70.

Employment Details

• Schedule: Full Year, Full Time (1.0 FTE)
• Assignment: Permanent
• Reports to: Director of Facilities and Maintenance
• Contract: Non‑represented
• Overtime: Not eligible for overtime
• Salary range: $70,000 to $90,000 (determined based on relevant experience)
• Benefits: Eligible for benefits as outlined by the district

Equal Employment Opportunity

Portland Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.